Title-Sujet
RETURN BIDS TO: RETOURNER LES SOUMISSIONS À: Specified Herein / Précisé aux présentes
Canadian Safety and Security Program on behalf of Defence Research and Development Canada/ Programme canadien de sûreté et de sécurité pour Recherche et développement pour la défense Canada Solicitation No. - No de l’invitation
Date
W7714-166132/A
2016-03-15
Client Reference No. - No de référence du client
W7714-166132
AMENDMENT / MODIFICATION REQUEST FOR INFORMATION
GETS Reference No. - No de référence de SEAG
PW-16-00721029 File No. – No de dossier
Amendment No. Modification
066ss.W7714-166132 005 Solicitation Closes – L’invitation prend fin at – à 2:00 PM on – le 2016-03-15
Time Zone Fuseau horaire Eastern Standard Time EST
F.O.B. – F.A.B
DEMANDE DE RENSEIGNEMENTS
Plant-Usine :
Destination:
Other-Autre:
Heather Wilson
Buyer Id – Id de l’acheteur
Telephone No. - N° de téléphone
FAX No. - No de FAX
819-956-1347
819-997-2229
Address Enquiries to: - Adresser toutes questions à:
066ss
Destination of Goods, Services and Construction: Destinations des biens, services et construction : Comments - Commentaires Specified Herein Précisé dans les présentes
Instructions : See Herein Instructions : Voir au présent Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur
Delivery Required - Livraison exigée
Delivery Offered - Livraison proposée
See Herein - Voir au présent Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Issuing Office - Bureau de distribution
Science Procurement Directorate/Direction de l'acquisition de travaux scientifiques 11C1, Phase III Place du Portage 11 Laurier St. / 11, rue Laurier Gatineau, Québec K1A 0S5
Telephone No. - N° de telephone Facsimile No. - N° de télécopieur Name and title of person authorized to sign on behalf of Vendor/Firm (type or print) Nom et titre de la personne autorisée à signer au nom du fournisseur/de l'entrepreneur (taper ou écrire en caractères d'imprimerie)
Signature
Date
TITLE: Canadian Safety and Security Program on behalf of Defence Research and Development Canada This amendment is raised to revise the Request for Information, insert the Stakeholder Day Presentation and insert questions received at the Stakeholder Day in Attachment 004:
1. IN THE FRENCH VERSION ONLY : At Page 7 of 13, Attachment 001 : DELETE: “An overriding principle of the stakeholder consultation is that it be conducted with the utmost of fairness and equity between all parties. No one person or organization will receive nor be perceived to have received any unusual or unfair advantage over the others. In order to maximize the benefits of the consultative process, a draft Call for Proposals (CFP) and public and private sector engagement questions will be included with this Request for Information (RFI) at a later date to be determined. The RFI will provide all interested parties with the opportunity to participate in the further development of the CFP by submitting comments, questions, recommendations and suggestions for improvement. NATURE ET FORMAT DES RÉPONSES DEMANDÉS Respondents are requested to provide their comments, suggestions, concerns and, where applicable, alternative recommendations regarding how the requirements or objectives described in this RFI could be satisfied. Respondents are invited to provide comments regarding the content and format of any draft documents included in this RFI. Respondents should explain any assumptions they make in their responses.” INSERT: « Un des principes fondamentaux de la consultation de l’industrie est qu’elle est réalisée avec le plus haut degré de justice et d’équité entre toutes les parties. Nulle personne ou organisation ne doit recevoir ni sembler avoir reçu un quelconque avantage inhabituel ou injuste par rapport aux autres. Afin de maximiser les avantages du processus de consultation, une ébauche de la demande de proposition (DDP) et les questions sur la participation de l’industrie sont comprises dans la demande de renseignements (DR).Toutes les parties intéressées de l’industrie auront ainsi l’occasion de participer à l’élaboration plus détaillée de la demande de soumissions en soumettant des commentaires, des questions, des recommandations et des suggestions d’amélioration. NATURE ET FORMAT DES RÉPONSES DEMANDÉS Les répondants sont invités à présenter leurs commentaires, suggestions, préoccupations et, le cas échéant, des recommandations pertinentes sur la façon de répondre aux besoins et aux objectifs énoncés dans la présente DR. On invite les répondants à répondre aux questions du Canada et à formuler des commentaires sur le contenu et le format de tous les documents préliminaires joints à la présente DR. Les répondants sont priés d'expliquer les hypothèses qu'ils avancent dans leur réponse. »
2. At Page 12 of 13, Attachment 002, Stakeholder Day Presentation: INSERT: Attachment 002, “Stakeholder Day Presentation” is provided as an attachment.
Page 2 of 6
3. At Page 13 of 13, Attachment 004, Stakeholder Questions and Answers: INSERT: 26.
Q. When do you anticipate posting the Call for Proposals (CFP)? A. We estimate posting the CFP in Calendar Year Quarter 2 (April 1, June 30); however, the publication of the Request for Information does not obligate Canada to issue any follow-on CFP.
27.
Q. Can you publish the list of Stakeholders who participated in the Stakeholder Day Activities? A. The list of participating Stakeholders follows: 2Keys Corporation A.U.G. Signals Ltd. ABB Inc. Accipter Radar Technologies Agriculture and Agri-Food Canada AMITA Bruce Power CAE Inc. Calian Canadian Food Inspection Agency Canadian Nuclear Laboratories Canadian Nuclear Safety Commission Canadian Public Safety Operations Organization Carillon Information Security Inc. Canada Boarder Services Agency Centre for Emergency Preparedness & Response (CEPR) - Public Health Agency of Canada CFN Consultants Community Safety Knowledge Alliance Consultant Defence Research and Development Canada Diversity Trainers Plus Inc. Environment and Climate Change Canada Ericsson Inc. Esri Canada Hexagon Safety & Infrastructure IBM Immigration, Refugees and Citizenship Canada Industry Canada International Safety Research INSARSAT LR Applied Technology Group MDA Radiation Protection Bureau - Health Canada Pan-Provincial Vaccine Enterprise Inc. (PREVENT) Parisien Research Corporation RallyEngine Remotronic Corporation Royal Roads University
Page 3 of 6
Sierra Systems Solana Networks Inc. TDV Global Inc. Thales Research & Technology (TRT) Canada TSAS (The Canadian Network for Research on Terrorism, Security and Society) The University of Ottawa Version 2 Incorporated WorldReach Software
28.
Q. Will there be word limits for proposals, as in the past? A. Currently, we will allow unlimited characters. However, Canada is considering instituting word limits.
29.
Q. Regarding the point rated criteria, since they are subjective will you consider giving partial points? How will it work if different evaluators don’t agree whether it gets all or nothing? A. Consensus score will be arrived at through dialogue. Multiple concerns have been raised about all-or-nothing approach. Canada is considering revising the point rated evaluation criteria.
30.
Q. How do the “transition” and “work plan” elements apply to proposals for studies? A. Studies don’t have TRLs, but we believe that transition and work plan is still important (e.g. will it require additional studies, how will study be used and by whom, etc.)
31.
Q. Will Steering Committee evaluations be released? A. Canada will consider it. However, the criteria are the same as those used by the Proposal Selection Committee.
32.
Q. How does one get 70% in the point rated evaluation if the evaluation is all-or-nothing? A. The minimum required score of 70% relates to the overall assessment of all the criteria.
33.
Q. Can provincial government agencies participate? A. Yes.
34.
Q. Is a TRL level required for the proposal stage or the project itself? A. Identify in the proposal the TRL level you plan to get to.
35.
Q. Is the Lead Bidder always a government department? A. No, this is a typo on the slide. The slide should have read Lead Government Department Page 4 of 6
36.
Q. Are we free to propose research not related to one of the 19 identified challenges? A. No.
37.
Q. How long will we have to prepare submissions? Will it be posted for the standard 60 days? A. In this case, the Agreement on Internal Trade requires a minimum of 15 calendar days posting, though typically we post for at least 20 calendar days when international trade agreements do not apply. The CFP could however be posted longer. Canada is considering the feedback from Stakeholder in this regard.
38.
Q. The draft Bidder’s Guidebook refers to six imperatives. What do these refer to? A. These refer to the priorities identified by government and published by CSSP or DRDC. Canada is considering providing examples.
39.
Q. Are the funding allocation amounts fixed? A. The figures provided are targets but if, for example, no proposals are received in a certain category we will redistribute accordingly. Otherwise we plan to adhere to the targets provided.
40.
Q. If multiple compelling proposals are received for an area that does not have much money allocated, can more be added? A. Yes
41.
Q. Who will we be meeting with during one-on-ones? Will portfolio managers be present? A. Portfolio managers will not be involved. DRDC and PSPC will be present.
42.
Q. Will evaluator’s names be released after evaluation? A. The evaluators list is confidential and will not be published.
43.
Q. In some provinces, utilities markets have been deregulated. Can private utilities be used as partners? A. Proposals require a partner in the public sector that meets the requirement laid out in the draft Bidder’s Guidebook.
44.
Q. Will there be more emphasis on studies rather than on higher TRL projects? A. It’s not that higher TRLs are being de-emphasized, but for this year we anticipate more investment in studies due to the broad and high-level nature of challenges.
Page 5 of 6
45.
Q. If the preparation phase is not extended, could you please provide timeline so we can start preparing in advance? A. We currently estimate a 30 day submission period; however, Canada is considering the feedback from Stakeholders in this regard.
46.
Q. Is there a limit on the number of proposals, challenges, or length? A. There is no limit on the number of proposals a Bidder may submit. However, there is a page restriction on supporting documentation.
47.
Q. We were directed to apply by federal department, but proposal does not fit clearly within 19 challenges. Can these be modified? A. You may submit your feedback in this regard to the Contracting Authority. Canada may or may not accept modifications or additions proposed to the S&T Challenges.
48.
Q. Can any partner submit proposal? A. Yes, but the Lead Bidder must be identified.
49.
Q. Will the standalone submission form be available (i.e. a paper copy of the online submission tool)? A. A Paper copy can be requested from Contracting Authority.
50.
Q. How will pointing be assigned for contribution vs. overall project? A. Bidders will receive a weighted point rating as described in the scales based their overall in-kind and cash contributions. Under Part A Bidders will receive between 0 and 10 points according to the scale for their in-kind and cash contribution as a percentage of the Total Project Value. Under part B Bidders will also receive between 0 and 10 points according to the scale for their cash contribution as a percentage of the Total CSSP Funding requested (or “the ask”).
51.
Q. Will you provide transcript of Q&A? A. Not an exact transcript (not being recorded) but we will provide a summary. Questions or suggestions for improvement should be submitted to the Contracting Authority to the date of RFI closing, rather than later during CFP.
There are no other changes to the Request for Information.
Page 6 of 6
