Fédération des médecins omnipraticiens du Québec (FMOQ) Development Programs Turnkey POLICY ADOPTED BY THE FMOQ OFFICE “Following a notice sent to those responsible for our network’s Professional Development Directorate, all “turnkey” development programs cannot be used as part of the development activities under the aegis of the FMOQ unless they have first been analyzed and declared valid with respect to the systematic approach. This evaluation will be conducted by a member of the Professional Development Directorate or by an authorized FMOQ‐appointed member, at the expense of the organization wishing to promote the program. If the evaluation is conclusive, the program will be added to the list of programs recognized by the FMOQ on its Web site.” Terms and conditions Starting July 1, 2013, all “turnkey” programs must be validated by the FMOQ’s Professional Development Directorate. The validation process for each program will be conducted in the following order:
1‐ Organization that has developed the program If the program has been developed by an approved training organization in Québec, it is instantly recognized by our organization. Aside from the FMOQ, the following are approved organizations in Québec: o Collège des médecins du Québec (CMQ) o Québec College of Family Physicians (QCFP) o Fédération des médecins spécialistes du Québec (FMSQ) o The four faculties of medicine in Québec: Montréal, McGill, Laval, Sherbrooke o Médecins francophones du Canada (MFC) o Please note that the College of Family Physicians of Canada (CFPC) is not an approved organization in Québec If the program has not been developed by an approved training organization in Québec, it must be evaluated by the Professional Development Directorate.
2‐ Program evaluation To proceed with the program evaluation, the Professional Development Directorate must have the following information: the target population; the needs assessment (methods, number of participants, representativeness of Québec); o For a survey conducted solely in Québec, the minimum number of participants must be 75 family doctors. o For a survey conducted in Canada, the minimum number of participants must be 150 family doctors, of which at least 30% are from Québec. composition of the scientific committee (specialty, practice setting); specify the medical organization responsible for the program; indicate who is compensating the members of the scientific committee; disclosure of potential conflicts of interest of the members of the scientific committee and organizing committee; the learning objectives; the structure and content of the program; each activity in the program must be evaluated by means of the FMOQ’s evaluation form; respect of the CQDPCM’s code of ethics. Upon receiving the required documents, the Directorate will proceed with evaluating the program based on its adherence to the systematic approach. If needed, additional information or clarifications may be requested until all requirements are met. When all requirements are met, an authorized FMOQ‐ appointed member will conduct an external validation. Ideally, the date of the external validation should correspond to the first activity of the program held in Québec. 3‐ External validation The authorized FMOQ‐appointed member will attend the first activity of the program. S/he will then complete a detailed and uniform evaluation grid. S/he may at times suggest certain changes. The entire content of the program submitted must be validated. If, for the same program, an abridged version and an unabridged version exist, the unabridged version must be validated externally by an authorized FMOQ‐appointed member. In accordance with the new Code of Ethics of the CQDPCM, resource persons must be compensated by a medical organization.
4‐ List of turnkey programs In light of this evaluation, the program is deemed validated if it meets all criteria of the systematic approach. The decision is sent to the applicant. Validation is effective for a period of two (2) years. Our network is informed of all turnkey programs, whether validated or not. The validated turnkey programs are added to the list on our Web site. No activity of a turnkey program will receive accreditation from our network’s associations unless the validation process has been completed. For each subsequent activity of the validated turnkey program, an application for certification must be made with the local or regional person responsible where the activity takes place. The certification fees for this activity must be paid to the association in question. Each activity in the program must be evaluated by means of the FMOQ’s evaluation form. The FMOQ requires that all CPD activities held in Québec and associated with a turnkey program must be subject to an application for accreditation and must comply with the Code of Ethics of the CQDPCM. In addition, considering the potential for commercial bias, no questionnaire may be submitted to the participants by the funding organization either before or after the activity, unless it is an integral part of the program that was validated by the FMOQ. In the event that the FMOQ is informed of a failure to comply with one of these clauses, the validation of the program shall be withdrawn. Any CPD activity using a turnkey program validated by the FMOQ must be accredited by the FMOQ. It may never be given in the form of a non‐accredited other learning activity (OLA). Once a program has been validated, we will allow presenters to add a few of their own slides, up to a maximum of 10% of the content. Presenters must then use a slide theme different from the one used for the program and must inform the audience that this is a personal addition that is not part of the initial program. The cost of the overall process for evaluating a turnkey program is indicated in the fee schedule (excluding applicable taxes) attached to this document. If the FMOQ is the medical organization responsible for compensating resource persons at the time of external validation, supplementary costs must be determined in advance above those listed in the validation fee schedule. If you wish to have an education program validated, please submit the required information. We will proceed to analyze your program within a maximum of four (4) weeks. Please wait for confirmation from us before scheduling an external validation activity. FMOQ contact (“turnkey” programs): Dr. Daniel Paquette Assistant Director, Professional Development
[email protected] FÉDÉRATION DES MÉDECINS OMNIPRATICIENS DU QUÉBEC 2 Place Alexis Nihon, 20e étage ‐ 3500 De Maisonneuve Blvd. West, Suite 2000 Westmount, Québec H3Z 3C1 Tel.: 514‐878‐1911 Toll‐free: 1‐800‐361‐8499 ‐ Fax: 514‐878‐4455 ‐ Web site: www.fmoq.org
FMOQ Fee Schedule Turnkey programs Validation process
Cost
Initial study of program before external validation; the company may decide to withdraw at this step of the process Study of program, but rejection by the FMOQ at any stage before the external validation
For more information, please contact the Professional Development Directorate For more information, please contact the Professional Development Directorate
Study of program (1 to 3 hours) External validation Addition to the list “Workshops and conferences on our site” Notice of acceptance sent to all individuals responsible for Continuing Development in our network Study of program comprised of several sessions or conferences, including the external validation of the 1st session or conference Addition to the list “Workshops and conferences on our site” Notice of acceptance sent to all individuals responsible for Continuing Development in our network Each additional session or conference, from 1 to 3 hours, including the external validation Needs assessment by the FMOQ Development and layout of the survey Distribution of survey during an FMOQ conference (average attendance: 350 participants) Compilation of survey results Analysis of results Needs assessment by the FMOQ using the PADPC‐FMOQ database Adaptation of survey and keyword search selection Search by keyword in the anonymous PADPC‐ FMOQ database (6750 users) Compilation of survey results Analysis of results Report
For more information, please contact the Professional Development Directorate
For more information, please contact the Professional Development Directorate
For more information, please contact the Professional Development Directorate
For more information, please contact the Professional Development Directorate
Specifications: 1‐ Any organization that submits a program to be validated without a needs assessment that meets the criteria described in Section 2 above, if it wishes to pursue the process, meet one of the following conditions: a. Have a needs assessment conducted by the FMOQ: additional cost (for more information, please contact the Professional Development Directorate) or b. Conduct a needs assessment itself. The content and the evaluation process must be approved FMOQ’s Professional Development Directorate. 2‐ *Additional fees will be charged for:
Any program containing more than 90 slides, on a pro rata basis for the extra slides. Program revision in the two (2) languages: 50% of the initial fee.
Online programs: Any turnkey program containing an online version must comply with the FMOQ’s Policy on the Recognition of Educational Activities described in Section 2.2 (https://fmoq.org/formation/politiques/reconnaissance‐des‐activites‐educatives/). Supplementary cost associated with revising the online version of the program: For more information, please contact the Professional Development Directorate. The FMOQ offers the service of a “bridge application,” allowing the automated registration of our members’ credits. Members who successfully complete the entire online program will have their credits recorded on their FMOQ credit transcripts. Cost: For more information, please contact the Professional Development Directorate. Any online program format that is in direct competition with our education portal Caducée will not be accredited by the FMOQ. Revision of a validated program:
For all programs validated by the FMOQ and updated during the validation period. No more than 20% of the original content may be modified. This revision does not extend the length of the original program validation. Cost: For more information, please contact the Professional Development Directorate. Program revalidation:
If you wish to renew your program validation, the following information must be submitted one month before the expiry date of that validation: o An updated needs analysis; o Adapted program, if applicable, to meet the updated needs; o Changes to the content material must not exceed 20% of the original content. Beyond that ratio, the program will be considered a new turnkey program. Cost: For more information, please contact the Professional Development Directorate.
2017/04/11
