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Material Number 5004 3146
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Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft®, WINDOWS®, NT®, EXCEL®, Word® and SQL Server® are registered trademarks of Microsoft Corporation. IBM®, DB2®, OS/2®, DB2/6000®, Parallel Sysplex®, MVS/ESA®, RS/6000®, AIX®, S/390®, AS/400®, OS/390®, and OS/400® are registered trademarks of IBM Corporation. ORACLE® is a registered trademark of ORACLE Corporation, California, USA. INFORMIX®-OnLine for SAP and Informix® Dynamic ServerTM are registered trademarks of Informix Software Incorporated. UNIX®, X/Open®, OSF/1®, and Motif® are registered trademarks of The Open Group. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Laboratory for Computer Science NE43-358, Massachusetts Institute of Technology, 545 Technology Square, Cambridge, MA 02139. JAVA® is a registered trademark of Sun Microsystems, Inc. , 901 San Antonio Road, Palo Alto, CA 94303 USA. JAVASCRIPT® is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, SAP Logo, mySAP.com, mySAP.com Marketplace, mySAP.com Workplace, mySAP.com Business Scenarios, mySAP.com Application Hosting, WebFlow, R/2, R/3, RIVA, ABAP™, SAP Business Workflow, SAP EarlyWatch, SAP ArchiveLink, BAPI, SAPPHIRE, Management Cockpit, SEM, are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other products mentioned are trademarks or registered trademarks of their respective companies. Design: SAP Communications Media
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General Ledger/ Accounts Payable/ Accounts Receivable Configuration
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Human Resources Essentials I
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This slide provides an overview of the month-end closing process.
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Pre-closing activities, which begin in the old month, include:
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é Technical - Open new accounting period (FI) é FI - Enter accruals/deferrals, process recurring entries and bad debt expense in AR, post depreciation and interest expenses in Asset Accounting é MM - Maintain GR/IR clearing account, post material revaluations é HR - Post payroll expenses é SD - Post goods issues for deliveries to customers é Technical - Close old month (MM), close subledgers (FI), preliminary close of G/L (FI) n
Internal closing activities include CO allocations and repostings, locking the old posting period in CO, and re-opening the G/L for adjustment postings.
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Closing activities for external purposes include: é CO - Reconciliation posting to FI (for cross-organizational unit CO postings) é FI - Foreign currency valuations and financial statement adjustments é Technical - Final closing of the old period é FI/CO - Create external and internal reports
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The reconciliation of group-internal payables and receivables is an often time-consuming procedure in the preparation of consolidated financial statements. The SAP System saves a great deal of time because it enables Financial Accounting documents to be efficiently matched during the fiscal year (as of 3.0E)
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The clerk responsible for a particular company code specifies one or more "partner" company codes with which he/she wants to perform a reconciliation. By reading the company assignments in the customer and vendor master records, the system selects and displays all open items.
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Several steps are involved in document matching: é Documents with the same group reference number and value are automatically recognized as belonging together. é The system then sorts into groups those documents posted with the same document date whose values differ below a tolerance defined by the user. é The remaining documents are displayed in two windows and processed manually by the clerk (via mails to other users, notes, subsequent maintenance of reference number)
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In the future, this document matching program will also be able to be called up directly from balance reconciliation in the elimination of inter-company payables and receivables, so that the consolidation user can also perform a drilldown to FI documents.
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The business transactions that affect the general ledger are updated in the transaction figures table and in the totals records of the consolidation staging ledger (09) at the same time in the sender system.
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Data is extracted from the consolidation staging ledger at regular intervals. The EC-CS component contains a program for uploading, converting, and updating the extract. Data is transferred from the operating system to the consolidation system in a file.
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Ideally, the ledger currency of ledger 09 should be the same in the sender and receiver systems. The sender system only sends consolidation values to the receiver system, not ledger currency details. However if the currencies in the sender and receiver systems are different, you will have to execute the currency translation task in the data monitor (receiver system).
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