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Release 4.6C

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December 2000

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Material number 5004 3790

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Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft®, WINDOWS®, NT®, EXCEL®, Word® and SQL Server® are registered trademarks of Microsoft Corporation. IBM®, DB2®, OS/2®, DB2/6000®, Parallel Sysplex®, MVS/ESA®, RS/6000®, AIX®, S/390®, AS/400®, OS/390®, and OS/400® are registered trademarks of IBM Corporation. ORACLE® is a registered trademark of ORACLE Corporation, California, USA. INFORMIX®-OnLine for SAP and Informix® Dynamic ServerTM are registered trademarks of Informix Software Incorporated. UNIX®, X/Open®, OSF/1®, and Motif® are registered trademarks of The Open Group. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Laboratory for Computer Science NE43-358, Massachusetts Institute of Technology, 545 Technology Square, Cambridge, MA 02139. JAVA® is a registered trademark of Sun Microsystems, Inc. , 901 San Antonio Road, Palo Alto, CA 94303 USA. JAVASCRIPT® is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, SAP Logo, mySAP.com, mySAP.com Marketplace, mySAP.com Workplace, mySAP.com Business Scenarios, mySAP.com Application Hosting, WebFlow, R/2, R/3, RIVA, ABAP™, SAP Business Workflow, SAP EarlyWatch, SAP ArchiveLink, BAPI, SAPPHIRE, Management Cockpit, SEM, are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other products mentioned are trademarks or registered trademarks of their respective companies. Design: SAP Communications Media

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Collection of information (from other SAP applications: FI, CO, MM, SD, (external) data transfer and FI-SL adjustment postings) in user-defined tables for reporting purposes.

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Update and accumulation of data during data transfer.

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Additional processing functions in FI-SL: planning, allocations, rollup, currency translation, balance carry forward.

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Flexible evaluation options in reporting (Report Painter, Report Writer).

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Ledgers are divided up into two groups: é Standard ledgers é Special purpose ledgers

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é Special purpose ledgers are user-defined ledgers that can be maintained in the FI-SL application using any account assignments as general ledgers or subledgers. Using the FI-SL installation programs, the user can create databases according to his/her own needs. é Accounting values on user-defined account assignments can be stored as summary and line item tables for reporting purposes in FI-SL.

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$1$/ additional levels of detail, totals for specific field combinations). 2.) Special Purpose Ledger can be used for selective data collection (-> activity assignment, ledger selection) 3.) Special Purpose Ledger can be used to update alternative charts of accounts (-> operating, country, corporate) and to also use a non-calendar fiscal year (-> foreign subsidiary, corporate group) 4.) Special Purpose Ledger can be used to determine your own period definitions (day, week, month, …) for holding summary values 5.) Special Purpose Ledger can be used for evaluations that affect several applications and several organizational units (Company Codes, Company ID’ s, Business and Controlling Areas) 6.) Special Purpose Ledger can be used to make changes in FI-SL during data update (substitutions, summarization’ s)

© SAP AG

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2-27



$GYDQWDJHVRIXVLQJWKH6SHFLDO3XUSRVH/HGJHU ),6/ 6\VWHP The FI-SL System is designed as a tool, allowing you to extend and enhance the functions offered in other SAP applications (such as General Ledger Accounting (FI-GL), Profit Center Accounting (EC-PCA), Cost Center Accounting (CO-CCA)) without having to make modifications to the standard system. You can, for example, use FI-SL to include additional coding block dimensions in your own database tables. Other advantages of the FI-SL System include:



)OH[LEOHGDWDEDVHVWUXFWXUHVZLWKDGGLWLRQDOILHOGV You can create your own database tables and define non-standard dimensions (for example, special region or line of business) to meet your specific business and reporting requirements. This allows you to combine and summarize information at the level of detail you require for any account assignment combinations.



6HOHFWLYHGDWDFROOHFWLRQ The data flow in FI-SL is not fixed. By assigning activities to specific local company/ledger or global company/ledger combinations, you determine which ledgers are updated with data. You can further restrict the ledgers that are updated by entering ledger selection conditions.



$GMXVWPHQWSRVWLQJV In FI-SL you can make adjustment or correction postings. You can, for example, post data to a different version. Adjustment postings are useful, for example, for depreciation purposes.



$OWHUQDWLYHFKDUWRIDFFRXQWV You can use several alternative charts of accounts in FI-SL (operative, corporate and country-specific chart of accounts).



$OWHUQDWLYHILVFDO\HDUXVLQJGLIIHUHQWILVFDO\HDUYDULDQWV In FI-SL you can designate your own accounting period definitions for your system. Accounting period definitions determine the fiscal calendar, which defines the fiscal year and the posting periods within the fiscal year. By defining your own accounting periods, you can, for example, report on a weekly or monthly basis.



),6/VSHFLILFFKDQJHVGXULQJGDWDXSGDWH To ensure that only valid data enters the FI-SL System, you can use the validation and substitution software to validate and/or substitute data at the time of entry into the FI-SL System.



6XPPDUL]HGOLQHLWHPLQIRUPDWLRQIURPRWKHUVRXUFHV By using the variety of functions provided by FI-SL, you can summarize, modify and allocate actual and plan data that originates from other SAP and external sources.



5HSRUWLQJDFURVVWKHHQWLUH6$36\VWHP The FI-SL System allows you to evaluate and report on data from several SAP applications and organizational units.

© SAP AG

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1-4

Execute the report ‘P&L cost of sales accounting’ from the Application Tree Report Selection in Special Purpose Ledger (Report Group 0F01). 0HQX3DWK

6$3(DV\$FFHVV→$FWLYLW\*URXS6/5HSRUWLQJB$QDO\VW→6SHFLDO3XUSRVH /HGJHU→,QIRUPDWLRQV\VWHP→6HOHFWUHSRUW→&RVWRI6DOHV5HSRUWLQJ→ 3 /FRVWRIVDOHVDFFRXQWLQJ

Selection values: /HGJHU

)LVFDO ðIðD:DABñ ...... Sbukrs Sacct ...... 0 ==/2%

ACTUAL LI

PLAN LI

ZZSLA Client Record no. Ledger Record type ..... Poper Doc. info Rbukrs Racct

ZZSLP Client Record no. Ledger Record type ..... Rpmax Doc. info Rbukrs Racct

..... > ðDðI:ABñ

..... > ðDðD:DABñ

.....

Sbukrs Sacct...... 0 ðDðI:ABñ

..... Sbukrs Sacct...... 0 ðIð:DA;ñ

.......

.......

 SAP AG 1999

n

Important information for summary tables and line item tables is derived from the object table.

© SAP AG

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'HILQLWLRQ7HFKQLFDO6SHFLILFDWLRQV

öø÷ù…úûÑü…ýþ

7$%/(*5283 ==6/7

( Q FWLR 855 D V Q & 7UD G Q  UG

< 1&

0D[LPXP 1XPEHURI 3HULRGV

==6/3

==6/$

3HU 5(&25'

RURU 4 ÿ XD Q $ GGLW WLW\ L TXD QW     R

Q DO

LW\

(5 . * /,7 721

 SAP AG 1999

n

Using the “Extras → Technical characteristics” function, you define the currencies and quantities required in your ledger. To save storage space, you should deselect all of the currencies and quantities that you do not want to use.

n

In the “Maximum number of periods” field, enter the maximum number of period fields per record. The default value is 16 periods (12 periods + 4 special periods). If you want to store the data on a quarterly basis,for example, enter a ‘4’, or on a 12 period basis without special periods, enter a ‘12’.

n

In the “Field length” field, you determine the length of the currency and quantity fields depending on the anticipated length of the amounts to be entered. You can enter field lengths 15 and 17. You should check the length of the maximum amount and quantity and define the respective fields accordingly. If you use smaller field lengths, you will once again save storage space.

© SAP AG

AC220

4-18

3HUIRUPDQFH,QGLFHV

Integration Integration Interface Interface

Primary Key

Periodic Periodic Functions Functions

Planning Planning

Information Information Systems Systems

User Exits

INDICES !

Validation Validation

'DWD 8SGDWH

 SAP AG 1999

5HDG'DWD

Archive???!!!

n

Indices are a decisive factor for improving system performance.

n

The secondary indices play an important role in all FI-SL applications.

n

General information on indices: é The index should contain the fields that are often used to select data. In the FI-SL summary tables, the dimensions Account and Cost Center are the fields most often used to select data. User-defined fields, such as product number, order or functional area, can also be used to make very specific selections. é The fields that are used most often to select data should be placed at the beginning of the index. It is advisable to define several indices with few fields instead of one index with many different fields. You can define up to four and five indices.

© SAP AG

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4-19

,QGLFHV 2EMHFWWDEOH 2EMHFW3DUWQHU Client  number R/S Object Validity periods  CCode/Global co. CF-02

6XPPDU\WDEOH Client Ledger Record type Version Fiscal year Object  (RObj.no.) Trans.attrib.(CObj.no.) Partner (SObj.no.) Currency key Unit of measure D/C indicator Max. period

 15 CF - 01... R ZZLOB

+

 15 R CF - 01...

Performance: Enhanced (read) access to the characteristics

 

+ +

S ZZLOB

$FWXDO/,WDEOH 3ODQ/,WDEOH

 SAP AG 1999

n

Defining indices for your tables is very important for future system performance.

n

For information on indices please refer to OSS Note 31374 “ FI SL: Secondary indices for transparent tables” .

n

You should create indices for your summary tables. If you want to create line item reports, you should also define indices for the line item tables.

n

The ABAP Report RGUIST00 will help you to find an optimal index for SL Tables. Try running it for GLFUNCT or your own tables after it (they) have been updated after a certain time. This program will list the most selective fields.

© SAP AG

AC220

4-20

6DYLQJ7DEOH*URXSV

á

4 576 

8 5:9Create’ . and define the Field Movement ³KíðïJï (xx = your group number).. The receiver table is ZZSLT and the sender table is GLU1. . Field movement SPxx ‘FI-SL postings for Group XX’ Receiver table

ZZSLT

Sender table

GLU1

5HF)LHOG 6HQGHUWDEOH 6HQGIOG

Ò

¶º·º·»µ Ò»Ý@Þ Ò ¼ ¶

Ò»á Ò

³p¶

¶»µ

ÃãH¿

Öß´

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²@²:´:Û ³

Öß´

¶ñÖß´ Ò Â Ý

Þ«æ¤Ò

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Þ«æ¤Ò»Ý@Þ Þ«æ¤Ò ¼ ¶

Öß´ Öß´

Þ«æ¤Ò

³p¶ Ò»à ¶

Þ«æ¤Ò»á

¶»µ

Â

Ò

Ý

²@²:´:Û

your Field movement

Using the button ‘Proposal’ you can then choose the appropriate Receiver and Sender Fields for Account (RACCT), Business AREA (RBUSA), Functional area (RFAREA), Line of Business (RZZLOB) and Material number (RMATNR). Save your Field Movement. 2-1-4 Graphic Navigation To enable us to enter Adjustment Postings in FI-SL later, you will have to choose the activity RGL0 and assign your own Field Movement SLxx (xx = your group number) to allow the following fields to be updated: Account, Business Area, Functional Area, Line of Business and Material number. Call up the Graphical Navigation function and enter your ledger with the posting status ‘Direct posting`. When the graphic is displayed, double-click on the Activity RFBU for your company code. You will then be passed to the ‘Change Ledger: Assign Activity’ screen. Activate the button ‘Choose activities’ and position on the activity ‘RGL0’ . Double-click on this and then enter your Field movement ‘SPxx’ . Set the Posting indicator to ‘1’ and mark the activity RGL0 as a ‘Required posting’ . Save your entry and then return with the ‘EXIT’ Icon to view your graphic again where you can check your new setting.

© SAP AG

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5-44

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To define FI-SL master data use the following

0HQX3DWK á 6$3(DV\$FFHVV→$FWLYLW\*URXS6/5HSRUWLQJB$QDO\VW →Ó Ö →6$3 5HIHUHQFH,0*→)LQDQFLDO$FFRXQWLQJ→6SHFLDO3XUSRVH/HGJHU→%DVLF 6HWWLQJV→0DVWHU'DWD→0DLQWDLQ/HGJHU→&UHDWH/HGJHU

1-1

Ledger and Assignments 1-1-1 Create a Ledger 0HQX3DWK0DLQWDLQ/HGJHUV→&UHDWH Ý@Ý@ó ¿ËSôõHËSÆ Ò»Ò»ö ¶»¶âò ·»· /HGJHU ¿;ÁVìH¿;Èy÷%ÆJÈ ÈÆÐ ´ Ö Íø¹»¹ 'HVFULSWLRQ 8QGHUFDWHJRU\%DVLFVHWWLQJVDVVLJQ\RXUOHGJHUWR6XPPDU\ WDEOH²@²:³p´@µ Additional settings: x Ledger post.allowed x Set up balance c/f x Maintain d/c indicator x x

x Store line items Productive

Summarize

6WRUHGFXUUHQFLHV x

Transaction currency

>> Define currencies Choose 2nd Currency. Select 10 Co.Code curr Choose 3rd Currency. Select 80 Ledger currency Define Ledger Currency as USD Stored quantities: x

Store quantities

5HPHPEHUZKHQZHFRQVWUXFWHGWKH==6/7DEOH*URXSZHGHVHOHFWHGWKH ù(ú 4XDQWLW\ILHOGWRLPSURYHSHUIRUPDQFH

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1-1-2 Ledger Versions Define Version 1 for Actual and Manual Plan Data 0HQX→9HUVLRQV 9HUVLRQ æ

Now

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0DQXDOSODQ

ï ÑÃãH¿

9HUVLRQGHVFUSWQ ÎÏ¿;ÈѽÆî

ï

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ö

your Ledger.

1-1-3 Assignment Company Code to Ledger Assign your Company Code ACxx to your Ledger. This combination should be released for direct posting and use the Fiscal Year Variant K4 (Calendar year and 4 spec. periods). In addition, line items should be written for your combination.

%XWWRQ$VVLJQFRPSFGFRPS

Scroll down in the second section of the screen to find your company code ÁpÆÐVüŠÀ‡¿ ôÀ‡½ýôþ × on it for the assignment. Use the Position ACxx and then Button and input your ACXX company Code &UHDWH/HGJHU$VVLJQ&RPSDQ\&RGH CoCd.

ACxx

Ledger

AA(BB...RR)

$VVLJQPHQWFULWHULD

%ORFNLQJLQGLFDWRU

æ

)LVFDO\HDUYDULDQW

Ú¤ÿ ï

(QWHU Now

ÑÃãH¿

Write line items

your Assignment Ledger/Co. Code.

1-1-4 Assignment Activities and Field Movements To post to your Ledger/Company Code combination you need appropriate activities. Choose the activity for ‘FI Postings’ . For this activity you need a new Field Movement FIxx (xx = Group Number). The Sender fields from ACCIT_GLX should be HKONT, GSBER, FKBER, ZZLOB and MATNR and be assigned to the relevant fields in ZZSLT. Initially your activity will be used just for posting to directly. Your activity will not be set as a ‘required’ activity but must meet the conditions set out in the next step. © SAP AG

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5-46

From the ‘Create Ledger, Assign Company Code’ menu choose ‘(QYLURQPHQW’ , then ‘)LHOGPRYHPHQW→&UHDWH’ )LHOG0RYHPHQW

¼

ÓïJï

(ïJï = group number)

Field movement Fixx

‘FI postings for Group XX’

Receiver table ZZSLT Sender table

ACCHD

ACCIT_GLX ACCCR

Press the Proposal Button and select the following combinations 5HF)LHOG

6HQGHUWDEOH

6HQGIOG

¶º·º·»µ

¶»·º·ÔÓµ:ÕJÖ«´@¹

Ù«ÚÜÛ

Ò

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¶»·º·ÔÓµ:ÕJÖ«´@¹

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²@²:´:Û

¼

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Â

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á

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Ú

 µ

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Ò Â Ý

Use the Select icon to choose multiple fields. You will get a list of Sender/Receiver field combinations the system can suggest to you by using the button ‘Proposal’ , pick those you need and bring them into your Field Movement Now

ÑÃãH¿

your Field movement.

Go back to the screen ‘Create Ledger: Assign Company Code’ Set your cursor on your company code and press the button ‘¶

ÃôË-½}ãH½Ë

Ñ(ѽýìJî

 Ì

Select the button Ԧ

ô Ë-½ýãH½‡Ë Ì

ì!ÈÆÐ Í

Ñ

and choose Financial Accounting

Choose Posting Indicator “1” Enter the following: )LHOGPRYHPHQW ï

¼¾½ýîŠÃîô½ÃJÀ!ÃôôÆÐîŠË-½}îpì

¼

ÓïJï

(xx = group number)

You do not need to cross off Line Items for your Field Movement, since you have already set this for the combination Ledger/Company Code.

© SAP AG

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1-1-5 Ledger selection Your Ledger/Company Co. Combination will receive only those FI postings that fulfil the following conditions: Only the ice-cream products T-IC-F1001 to T-IC-F1003, T-IC-R0007 to TIC-R0009 for Revenue Accounts 800200-800400 will be accepted. For the Functional Areas (Sales, Administration and R&D) only Expense accounts (4....) will be accepted. The Rule SELLOB1 has been set up in the system to serve this purpose. While you are still on the screen ‘$VVLJQ$FWLYLW\’ , Ò

choose the Line with the activity ‘ setting. Now

ÑÃãH¿

¼

ÝyÞ

’ and

È ¿ ÄøÆã!¿

the Required Posting

your settings.

You will receive the following message: ‘W: Check the selection conditions’ Set your cursor on the activity

Ò ¼

ÝyÞ

and press the

Button ‘Ledger selection’ and enter. Remove the condition ‘False’ and enter the Selection Rule: 䑳 ³

© SAP AG

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à

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this

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2-1

Checking your Master Data settings To check your FI-SL Master Data settings use the following

0HQX3DWK

6$3(DV\$FFHVV→$FWLYLW\*URXS6/5HSRUWLQJB$QDO\VW →Ó Ö →6$3 5HIHUHQFH,0*→)LQDQFLDO$FFRXQWLQJ→6SHFLDO3XUSRVH/HGJHU→7RROV á

2-1-1 Display Control Report Display a Control Report for your ´

¿ÁKìH¿ È

settings

Restricted data selection:



)URPOHGJHU

ÆЊÈ

¿ÁKìH¿È ´

(AA, BB etc...RR)

Detailing of the list

/HYHORIGHWDLO

ÿ

ÆÑË-½}îpì

2-1-2 Perform Diagnosis: í

¿ÑË µ

Execute a Posting Test for your Ledger settings relevant to Direct Posting of Financial accounting (FI) Documents. Origin of original document Financial accounting (FI) ï

Posting status: Direct posting ï í



È ¿ÑцüЊË-ËSÆî

í

ÆÑË-½}îìÜË-¿ÑË

Diagnostic parameters:

$FWLYLW\

&RPSDQ\&RGH

Ò ¼



ÆЊÈ

3RVWLQJGDWH

© SAP AG

Æ6Ä ·

Í

Ãî

ÌÜ·

ÆJÁp¿

¶»·º¹»¹

·

ЊÈÈ;¿îŠË­ÁÃJË-¿

)LVFDOµVYOQN ÑgЎÒÒ b[ `4WYWY[AU_PQbHP_[IS ÓQÔ\ÐYÐgÐYÐØb [ ’&UQR_† PgV\RYRO_N^V\OÙÐgÐ\ÐQŠ b[ 3/= §¥§¥* ^¯|"FA× Í Í ‘ÏÎ VgN.T&T&a_V€µVYO_N/`WYW\b2 /\DQ/ / I > 0 # K 0  1,0 H 5  120 6E` I:0# 1 >2 /\DGF H F H # K 0 -2b ? 0$-:b H > -'*:# / ? +3# H 0$-:b +7I,B  SAP AG 1999#

1

 0

5(68/76

n

User exits are form routines programmed by the user.

n

If you want to use your own rule, you can use user exits to define prerequisites or checks for validating or substituting fields.

n

Exit routines are created in a report. Each client has its own report. The form pools for the report are stored in table T80D.

n

The above example shows how the system jumps from a validation routine (in the check statement) via the USER EXIT U001 to an ABAP report.

n

The system checks the cost center master data for the cost center entered by the user.

n

If a management cost center is used, the constant ’T’ (= ’TRUE’) is returned, otherwise the constant ’F’ (= ’FALSE’) is returned via the field ’B_RESULT’.

© SAP AG

AC220

7-16

)RUPXOD%XLOGHU )RUPXOD

6WDWXV

$FFRXQWQXPEHU µµ$1'%XVLQHVVDUHD µµ */85$&&7 */85%86$

$FFRXQWQXPEHU DQG%XV$UHD2IIVHW 3RV   = >=

< >

NOT

IN

LIKE

+

-

TRUE

FALSE

)LHOGV &KDUDFWHULVWLFV

$FFRXQWQXPEHU %XVLQHVVDUHD )XQFWLRQDODUHD 3URGXFW /LQHRI%XVLQHVV 

+ X

* i R SLM [  S M Hk  * R Y W

* R YjY SM

#

p

)




/

0 I 5 / 1

+ I

+ p 0&Ii57-:b$1

1 MildmPnMoRiTU

 SAP AG 1999

n

The Formula Builder provides an easy-to-use interface for inputting arithmetical and logical expressions.

n

Depending on the context for the formulation required, you are given buttons to press which provide Operands and Operators for logical expressions which have to be inserted in the formula

n

Your entry is checked step by step for correct syntax including parentheses Depending on your entries the system will only allow you to dispose of the correct logical formulation to guarantee a fully correct statement. Errors in entering your rules are therefore scored out

n

The use of technical names, as was the case in the past (tables and field names) is still supported, but here the options you can use are delivered using press buttons and texts. This enhances the comfort of handling a logic which is intrinsically technical.

© SAP AG

AC220

7-17

9DOLGDWLRQV0DLQWHQDQFH

9DOLGDWLRQ9$/'HVFULSWLRQ$FFW%XV$UHD 6WHS

6WHS

6WHS

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u

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u

u

9DOLGDWLRQVWHS

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?q

#d#9#

MrNS

" H



#s#d#

RMrNTtCl L Y LL [ 4

3UHUHTXLVLWH */85$&&7 µ¶ 0HVVDJH

(UURU0HVVDJH

&KHFN

*/85%86$ µ¶

7\SH( 1R7H[W:URQJ%XV$UHD  IRU$FFRXQW 7\SH(1R7H[W:URQJ%XV$UHD IRU$FFRXQW 2XWSXWILHOGV */85%86$

*/85$&&7

 SAP AG 1999

n

Each validation can contain up to 999 steps that each consist of a é prerequisite é check é message.

n

Prerequisites and checks contain the same fields and have the same field processing options.

n

You can use a message that has already been defined or you can create a new message for the validation.

n

You can include up to four fields in a message. The ’$’ characters in the message are placeholders for the fields to be output.

n

The messages to be output can have different levels of severity: é I =

Information

é W=

Warning

é E =

Error (the user must correct the entry)

é C =

Cancel

© SAP AG

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