Anne Matthewman Library Manager/Executive Director Toronto Lawyers Association Court House Library, 361 University Avenue Toronto ON M5G 1T3 Tel: 416‐327‐6012 Fax: 416‐947‐9148
[email protected] To: CALL Members I am pleased to invite you to attend the 47th Annual General Meeting of the Canadian Association of Law Libraries, to be held May 24 through May 27, 2009 at the Westin Nova Scotian Hotel, Halifax Nova Scotia. Please find herewith an agenda for that meeting, though it is subject to change until its approval. I look forward to seeing you while in Halifax.
À: Tous les membres de l'ACBD J'ai le plaisir de vous convoquer à l'assemblée générale annuelle de l'Association canadienne des bibliothèques de droit qui se tiendra du 24 mai au 27 mai, 2009 au hôtel Westin Nova Scotian, Halifax Nouvelle‐Écosse. Veuillez trouver c‐joint un ordre du jour pour cette réunion. L'ordre du jour est susceptible de modifications jusqu'à son approbation finale. Au plaisir de vous rencontrer lors du Congrès à Halifax.
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47th ANNUAL GENERAL MEETING MAY 24‐27, 2009 Halifax, Nova Scotia
47e ASSEMBLÉE GÉNÉRALE ANNUELLE 24 MAI AU 27 MAI 2008 Halifax Nouvelle‐Écosse
Agenda
Ordre du jour
Tuesday May 26, 11:00 to 11:45
Mardi le 26 mai, 11 h 00 à 11 h 45
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Call to Order Approval of the Agenda Appointment of Members to Special Roles Credentials Committee Open Forum Chair Procedural Advisor Resolutions Committee Authorization for the Executive Board to approve the minutes of the 2009 Annual General Meeting President's Report Introduction of Foreign Delegates & Brief Remarks Treasurer's Report Report of the National Office Reports of Committees a) Archives b) Hugh Lawford Award for Excellence in Legal Publishing c) Bylaws d) CanLII Advisory Committee e) 2009 Conference Planning Committee f) 2010 Conference Planning Committee g) Copyright Committee h) Education Committee i) Elections Committee j) Eunice Beeson Memorial Bursary k) Financial Advisory Committee l) First Timers’ Program m) KF Modified Classification Committee n) Nominations Committee o) Oral History Project p) Committee to Promote Research q) Preservation Needs of Law Libraries 2
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Ouverture de la séance Adoption de l'ordre du jour Nomination des membres aux postes spéciaux Comité de vérification des pouvoirs Président(e) de la tribune des membres Conseiller en procédure Comité des résolutions Autorisation accordée à l’Éxécutif d’adopter le procès‐verbal de l’assemblée générale annuelle de l’an 2009
Rapport de la Présidente 6. Les présentations des délégués étrangers et les commentaires brefs 7 Rapport de la trésorière 8 Rapport du Bureau national 9. Rapports des comités a) Archives b) Prix d’excellence de l’ACBD en édition juridique c) Comité des règlements administratifs d) Comité consultatif d’IIJCan e) Comité organisateur du congrès 2009 f) Comité organisateur du congrès 2010 g) Comité extraordinaire sur les droits d’auteur h) Comité de l’éducation permanente i) Comité des élections j) Comité de la bourse commémorative en souvenir de Eunice‐Beeson k) Comité consultatif des finances l) Programme pour les participants à la conférence pour la première fois m) Comité sur la classification KF modifié n) Comité des mises en candidature o) Projet historique oral p) Comité pour promouvoir la recherche
r) s)
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Scholarships and Awards Committee Vendors Liaison Committee
q) Comité chargé de la conservation r) Comité des bourses et récompenses s) Comité de liaison auprès des éditeurs et fournisseurs Publications: 10 Publications: a) CALL/ACBD Website Committee a) Comité du site web de l’ACBD b) CALL/ACBD Position Papers b) Énoncés de position c) Canadian Law Library Review / Revue canadienne c) Canadian Law Library Review / Revue canadienne des des bibliothèques de droit (CLLR/RCBD) bibliothèques de droit (CLLR/RCBD) e) Directory/Annuaire (see National Office) e) Annuaire/Directory (voir Bureau national de l’ACBD) f) KF Modified Guide f) Guide du KF modifié Canadian Abridgment Editorial Advisory Board 11 Comité consultatif de rédaction du Canadian Abridgment 12 Liaison: Liaison: a) AALL a) AALL b) BIALL b) BIALL c) Comité canadien du catalogage c) Canadian Committee on Cataloguing d) Comité canadien de référence d) Canadian Committee on Citation e) IALL e) IALL f) LIPA f) LIPA g) SLA g) SLA h) Vice‐président/liaison aux comités organisateurs des h) Vice President/Liaison to Conference Planning congrès Committees 13 Rapports des groupes d'intérêts: Reports of Special Interest Groups: a) Bibliothèques de droit universitaires a) Academic Law Libraries b) Services d’accès et partage des ressources b) Access Services and Resource Sharing Sous‐comité en matière de classification Subcommittee on classification c) Courthouse and Law Society Libraries c) Bibliothèques de palais de justice et des barreaux d) Bibliothèques des ministères de la Justice et du d) Department of Justice/Attorney General Procureur général Libraries e) Gestion du savoir e) Knowledge Management f) Bibliothèques des prisons f) Prison Libraries g) Bibliothèques de cabinets d’avocats g) Private Law Libraries
Wednesday, May 28, 11:30 to 12:00
Mercredi le 28 mai, 11 h 30 à 12 h 00
15 Resolutions 16 Other Business 17. Introduction and Installation of New Executive of CALL/ACBD 18 President’s Closing Remarks 19 Adjournment
15 Résolutions 16 Divers 17. Introduction et installation des membres du conseil d’administration de l’ACBD/CALL 18 Les commentaires finals de la Présidente 19 Levée de la séance
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#8 REPORT OF NATIONAL OFFICE Membership The 2008 Final Report on membership is enclosed in this package on page 15, and includes both the status at the end of 2008 and the comparative figures for previous years. The membership remains stable. Directory The hard copy directory is currently in publication. The online directory is updated regularly and there is significant activity as members enter and update their own data. All members are asked to review their personal online profile and click off their areas of interest. Respectfully submitted Elizabeth Hooper, Administrative Officer COMMITTEES #9 a) ARCHIVES COMMITTEE The association’s archives continue to be housed in the E.K. Williams Law Library and work on organizing the materials continues at a modest pace. The collection will be moved back to the University of Manitoba’s Archives & Special Collections department when upgrading of that facility is completed later this year (which is two years after its original target date). Respectfully submitted, John Eaton, Chair, CALL/ACBD Archives Committee #9 b) HUGH LAWFORD AWARD FOR EXCELLENCE IN LEGAL PUBLISHING This award was established in 1998 to recognize excellence in legal publishing. Nominations for the award are solicited on the CALL‐L listserv and on the website. The members of this years committee are Chair : Johanne Blenkin, CALL Executive Member at Large ; Louise Hamel: Chair, Vendor Liaison Committee ; Yemisi Dina : Osgoode law library; Dominique LaPierre : Universite Laval. The committee met by conference calls and email to review nominations submitted in print and electronically. We would like to thank all those who submitted nominations, and I would personally like to thank the committee for their time and thoughtful reviews of all submissions. Respectfully submitted, Johanne Blenkin, Chair
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#9 d) CANLII ADVISORY COMMITTEE There will be a CanLII Open Forum on Tuesday, May 26, 2009 from 8:00 to 9:00 a.m. in the Lunenberg Room. The CanLII Advisory Committee experienced some changes in committee members over the past year. I took over as Chair of the Committee with the resignation of Susan Baer due to her departure from the Law Society of Saskatchewan Libraries. I would like to take this opportunity to thank Sue for her work on the CanLII Advisory Committee. It was a committee that she was very passionate about and it showed in her commitment to it. Committee members: Yemisi Dina, Liliane Fortin, Louise Hamel, Lindy Stephens, David Whelan, Tanya Astika, Chair CanLII Representatives: Janine Miller, Ivan Mokanov, Daniel Poulin The Committee met in person after the CALL/ACBC Conference in Saskatoon with two members coming in by teleconference. Since May 2008 we have met by teleconference twice. SATAL (point in time legislation) – the Committee beta tested the database in December and had a demonstration of it in January. A beta test was made public in January and SATAL went live in March with 5 jurisdictions. The rest of the jurisdictions will be coming online by the end of 2009. The Committee initiated the idea for an article to be written about the CanLII surveys that took place in 2008 with Canadian law librarians and lawyers. Yemisi Dina and Louise Hamel wrote an article titled The Canadian Legal Information Institute – Nine Years On which will is scheduled to appear in the Summer issue of Canadian Law Library Review. Respectfully submitted, Tanya Astika, Chair CALL/ACBC CanLII Advisory Committee #9 f) 2010 CONFERENCE PLANNING COMMITTEE I am pleased to report that planning for our Conference in Windsor is well under way! The theme of our conference is “Gateway to Justice”. “Gateway” represents our proximity to the U.S. border, which provides us with resources and learning opportunities. To realize these opportunities, we are pleased to inform you that the Michigan Association of Law Libraries will be co‐sponsoring this conference!
The theme of “Gateway to Justice” also reflects Windsor’s concern for social justice. This concern is evidenced by the strength of the labour movement in Windsor, and the University of Windsor, Faculty of Law’s theme of “Access to Justice”. It was Windsor Law professors and students who founded one of the earliest poverty law clinics in the country, and who created the first academic mediation clinic in the country. Today, mandatory mediation is deeply engrained in the Ontario courts system. Finally, this conference will be an opportunity to build on earlier “green” initiatives that CALL has taken. In particular, we are excited to announce that Maude Barlow, National Chairperson of the Council of Canadians and Senior Advisor on Water to the President of the United Nations General Assembly, will be our Plenary Speaker on Monday. We wish to highlight our region’s accountability for the guardianship of the Great Lakes. The water theme is woven through our conference logo, and we undertake to provide the most green conference CALL has ever hosted! The added plus to all of this – is that Windsor is CHEAP! Check out the price of our accommodations next year – you’ll be surprised to learn how economical our stay in Windsor will be! Conference Dates‐May 7 to May 13, 2010 Conference Facility‐There is only one facility in Windsor which can reasonably accommodate our annual conference. Caesar’s Windsor completed construction of a brand‐new, state of the art convention facility in June of 2008. This facility provides: ‐hotel rooms at $160 per night (possibly subject to 3% increase) in the new luxurious 400 room hotel tower, including: Complimentary Upgrade to Jr. Suites (2), Complimentary Valet Parking or Self‐Park, Booking Web link for Hotel Rooms Reservations, Reduced rate staff rooms (5), Complimentary Suite for Association President , Complimentary internet to Association President’s suite, Complimentary internet to staff accommodations, Complimentary Internet Access to Internet Café in Conference Centre, Complimentary Internet Access to Conference Office, 100,000 square foot convention space including: ‐ 26,000 square foot ballroom, which can be divided into four, to simultaneously accommodate our Exhibit Hall, Monday Luncheon set up, the Monday plenary and break‐out sessions. ‐2 board rooms and 5 meeting rooms;‐digital displays for our conference logo at the convention level and at the entrance to all meeting rooms. This feature will accommodate digital logos from our sponsors and meeting room information. The hotel and convention facilities are directly on the
Detroit River waterfront and only a short walk to several downtown attractions. The Opening Reception will be held in the Walkerville area in a historic manor house designed by the noted architect Albert Kahn to reflect 16th century Tudor‐ Jacobean style. Experience a warm Windsor welcome in Willistead Manor! Programming: The Programming Committee of CPC Windsor 2010 is very pleased to announce that our three plenary speakers have accepted our invitations to speak! They are: Maude Barlow, National Chairperson of the Council of Canadians and Senior Advisor on Water to the President of the United Nations General Assembly. Susan Gibbons, Vice Provost & Dean the University of Rochester's River Campus Libraries, and author of The Academic Library and the Net Gen Student, American Library Association, 2009.; Hon. Madame Justice Micheline A. Rawlins, The first black woman to be appointed to the Ontario Provincial Court. Respectfully submitted, Annette Demers Chair, CPC Windsor 2010 #9 h) EDUCATION COMMITTEE Members: Jennifer Adams, Sean Dawe, Annette Demers, Pat Henry, Grant Kayler, Anne Matthewman, Daniel Perlin, John Sadler, Jennifer Walker, Beth Millard (Chair) The Education Committee met at the CALL conference in 2008, and by teleconference 3 times throughout the year. In the fall, the committee examined their mandate, and submitted some changes to the executive. At our spring meeting, the committee attempted to ascertain if all areas of the mandate are being addressed through some means. In the upcoming year we hope to look at determining the needs of the membership with regard to continuing professional education, and also to consider channels of communication and co‐ operation with educational institutions training legal information professionals. The committee submitted a proposal, which was accepted, for a 2009 conference session Leadership Learning Series: Making Some Room: Strategies that Turn New Staff into New Leaders. This is a “next in a series” follow‐up to the leadership pre‐conference last year. It was decided that a full scale pre‐conference workshop each year might be too heavy in the 5
leadership area – so would target for one every 3 years or so, with a continuing series of workshops in between. It would not be necessary to have attended the pre‐conference in order to attend the workshops. A leadership resource page has also been added to the CALL Education Committee website page. The committee submitted a proposal, which was accepted, for a CALL Mentoring Program. Under the leadership of Jennifer Walker and Annette Demers, this program is underway. Mentors and mentees have been contacted and matched, a website has been established, a resource sharing forum and wiki have been created. A reception will occur at the CALL conference to allow those who are in attendance to personally meet the mentor they are partnered with, and to allow interested potential mentors/mentees to investigate the program. The committee examined the concept of a New Librarian’s Institute. At our fall meeting, John Sadler was tasked with preparing a more detailed proposal for the November executive meeting. This proposal was generally favourably accepted, with some questions asked. John is in conversation with some of the library schools in Ontario, to see if there is a possibility that this program could be run with some connection to an educational institution, to ensure some accreditation value for the students. A group from the committee was established to work with John around curriculum for the institute. It is anticipated that the institute will be held in the spring of 2010. I would like to thank the members of the Education Committee for their exceptional work. The committee tackled their tasks with great enthusiasm, accomplished some major initiatives, and provided strong educational direction for the association. Respectfully submitted, Beth Millard #9 i) ELECTIONS COMMITTEE The members of the Election Committee were: Ann Marie Melvie (Chair), Louise Hamel (Manager, Judicial Library Services, Ontario Courts), and Elizabeth Hooper (CALL National Office). For the past two years, I served as Secretary of the CALL Executive Board. In that capacity, I also serve as Chair of the Elections Committee. I decided to run for a second term as CALL Secretary. Because the position was uncontested, it was deemed appropriate that I continue as Chair of the Elections Committee.
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This is the second election that was held using online voting. The membership was notified by email that the election was taking place, and they had one month in which to vote. Voting closed on February 28, 2009. The committee reviewed the results on March 3, 2009. There were 412 eligible voters and 128 votes cast. We were disappointed in the low voter turnout. The results were as follows: President: Rosalie Fox Past President: Anne Matthewman Vice‐President: Cynthia Murphy Treasurer: Sandra Wilkins Secretary: Ann Marie Melvie Member‐at‐Large: Susan Jones Member‐at‐Large: Gregory Wurzer Respectfully submitted, Ann Marie Melvie, Chair #9 j) & l) EUNICE BEESON MEMORIAL BURSARY & FIRST TIMERS’ PROGRAM There were 13 applicants for the Eunice Beeson Award this year. Because of the current Canadian economic situation, in addition to the much appreciated publisher contributions (Carswell, Lexis Nexis Canada, Gaunt, and Maritime Law Book) and membership contributions to the fund, the Executive decided to increase the total amount available to enable more delegates to attend this year's conference. The total amount of monies available was $15,000 and all of it was disbursed amongst 12 worthy applicants, one of whom was unable to attend. The committee consisted of Judy Harvie, Macleod Dixon and Kim Clarke University of Calgary Law Library. The first timer's breakfast was held in the Bedford Room at the Westin Hotel in Halifax on Sunday, May 24th, from 7:30 am to 8:30 am. Invitations were sent out to all first timers as well as foreign delegates. Members of the executive and a member of the new Mentorship program were also in attendance. Respectfully submitted, Judy Harvie, Member at Large, Chair of Eunice Beeson and First Timer's Breakfast #9 m) KF MODIFIED CLASSIFICATION COMMITTEE Members: Darren Furey, Tim Knight (Chair), Janet Moss, Humayun Rashid, Jennifer Svarckopf, Joan Yanovsky.
The KF Modified classification schedule continues to be updated on a quarterly basis with 17 new pages issued last year. Work on the revised KF Modified tables has stalled due to competing commitments should be ready by the end of the 2nd quarter. The subscriber base has declined slightly due to 10 subscribers that have not renewed this year. However, some subscribers have traditionally not maintained a current subscription preferring to purchase in alternating years. There were 4 new subscriptions in 2008 which is significantly higher than last year. This leaves the total number of subscribers at 61. Future plans centre around the promotion and development of the KF Modified Classification schedule. Recent interest in KF Modified from a British law library has sparked interest in promoting the classification scheme to common law libraries outside of Canada. To facilitate this possibility changing the name to KF Classification Modified for Use in Canadian and Common Law Libraries is under consideration. The other main avenue of promotion is to follow through on plans to launch a blog which will provide a forum for questions, tips and discussion for current and potential KF Modified users. The Chair and Jennifer Svarckopf began exploring the possibilities of providing KF Modified in an electronic format. There are a number of options under consideration with the preferred solution being the creation of a database driven version in XML. Work toward developing a proposal will be undertaken in the coming year. A number of enhancements to the KF Modified classification are underway and nearing completion. Humayan Rashid (University of Toronto) and Alain Rochefort (Justice Canada) have been working very hard on expanding the Quebec civil law area. Once completed, this will provide law libraries with the option of keeping their civil law collections together in one place in KF Modified. The next areas scheduled for updating and improvement are: Indians. Native Peoples. Aboriginals. Inuit; Immigration; Nationality & Citizenship; and Labour Law. Future areas under consideration include: Taxation; Environmental Law; Access to Information/Privacy; and Internet law. The Committee hopes to continue to make progress on all these initiatives in the coming year. Respectfully submitted by F. Tim Knight #9 o) ORAL HISTORY PROJECT
The CALL/ACBD Oral History Project was established to conduct interviews with founding members and others instrumental in the association’s creation, in order to capture its history as it approaches its 50th anniversary in 2013. So far interviews have been conducted with Dr. Margaret Banks, Viola A. Bird, Roger F. Jacobs, Dr. Marianne Scott and Professor Shih‐Sheng Hu. Tapes, edited transcripts and signed deposit agreements have been deposited with University of Manitoba Archives & Special Collections where the association archives are held. While the tapes or parts of tapes are closed in some cases, edited transcripts of all interviews are available for access by researchers or publication by CALL/ACBD. Kathy Fisher, B.C.L., LL.B of Fisher Legal Research is presently conducting interviews with Guy Tanguay, the association’s first Francophone civil lawyer/librarian President. These interviews will be completed by the end of August, and at least two more oral histories will be scheduled for the upcoming association year. Respectfully submitted, Diane Teeple, Project Manager #9 p) COMMITTEE TO PROMOTE RESEARCH Members: Catherine Cotter, Tim Knight, Mark Lewis, Linda Morrison, Marianne Rogers (Chair), Sharon Wang New members joining the committee this year are Catherine Cotter and Tim Knight. At the May 2008 conference, the ninth annual Research Grant was awarded to Nancy McCormack and Nicole Eva for their project, “The Pursuit of Happiness: Job Satisfaction in Canadian Law Libraries,” and to John Papadopoulos for his project, ”Canadian Current Index to Legal Periodicals.” During the year, Kirsten Wurmann, 2007 Research Grant recipient, completed and published her project, The Role and Impact of Librarians in the History and Development of Public Legal Education in Canada (a literature review and annotated bibliography) at http://www.legalresourcecentre.ca/LitReview.pdf Publications of Research Grant recipients and other research by CALL/ACBD members are listed on the Research Databank web page http://www.callacbd.ca/index.php/publisher/articlevie w/frmArticleID/204/ For the Annual Conference this year, the committee proposed and organized a program “Research Matters: Recent Research by CALL/ACBD Members.”
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Recent grant recipients will discuss their projects – results, research process and methodology, publication, and advice to researchers. The speakers are Nancy McCormack on “The Pursuit of Happiness: Job Satisfaction in Canadian Law Libraries” and Kirsten Wurmann on “The Role and Impact of Librarians in the History and Development of Public Legal Education in Canada.” Marianne Rogers will moderate. The committee advertised and received applications for the 2009 Research Grant, and forwarded its recommendation to the Executive for presentation at the annual conference. As in previous years, we encourage CALL/ACBD members to apply for the Research Grant, normally by March 15th. The committee pages on the website contain an application form, criteria for the grant, research tips, a list of research resources and list of suggested issues for research. Respectfully submitted, Marianne Rogers, Chair #9 r) SCHOLARSHIPS & AWARDS COMMITTEE Members: Judy Harvie, Ann Marie Melvie, Beth Millard, Lenore Rapkin, Jane Taylor, and Janet Moss (Chair). Our committee includes a member of the Education Committee, Beth Millard, to assist us in making decisions about grants from the Education Reserve Fund. The Committee’s Executive Board Liaison is Judy Harvie. Diana M. Priestly Memorial Scholarship This year’s Diana M. Priestly Memorial Scholarship is being awarded to George Tsiakos. George received his LL.B. from the University of British Columbia in 2002 and his LL.M. in 2006. In 2008 he enrolled at UBC’s School of Library, Archival and Information Studies on a part‐time basis, while also continuing to work at both the Bull, Housser & Tupper Library and the UBC Law Library. James D. Lang Memorial Scholarship Lang Scholarships are made possible through a generous donation from Thomson Carswell in memory of Jim Lang, a long‐time employee who was a friend to many in CALL/ACBD. Three Lang Scholarships have been awarded since our last annual report: • Tim Knight – for attendance at the workshop “Project Management for Information Managers” at the Faculty of Information Studies at the University of Toronto. 8
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Sharon Wang – for attendance at the Minnesota Institute for Early Career Librarians from Traditionally Underrepresented Groups. Sandra Wilkins – for attendance at the Library 2.0 Symposium at Yale Law School.
Denis Marshall Memorial Award for Excellence in Law Librarianship The Committee received one nomination for the Marshall Award this year, and in turn recommended this very deserving nominee to the CALL/ACBD Executive Board. Northern Exposure to Leadership Institute The 10th Northern Exposure to Leadership Institute (NELI) was held February 28‐March 3, 2009. The Committee received several applications from CALL/ACBD members interested in attending. After much deliberation, Susan Jones was selected as CALL/ACBD’s nominee. Again this year, CALL/ACBD’s nominee was chosen by the NELI organizers to attend this limited enrollment institute. Education Reserve Fund This year the Committee received two applications for grants from the Education Reserve Fund, and both applicants were awarded grants. Caroline Hyslop was awarded funding for attendance at the 2008 Joint Study Institute in Washington, DC and Tanya Davis was awarded funding for tuition costs in the online MLIS program at University of Wisconsin – Milwaukee. The Scholarships and Awards Committee has conducted its business throughout the year by email and conference call, except for its meeting at the annual conference. Thanks must be expressed to all Committee members for their thoughtful approach to the sometimes difficult decisions which the Committee must make. A special thanks is extended to long‐time Committee member and past‐Chair Jane Taylor, who is retiring this year and will be leaving our Committee. Jane’s contributions to our deliberations will surely be missed. And finally, thanks also to our publisher colleagues at Thomson Carswell, who provide funding for the James D. Lang Memorial Scholarship, and at LexisNexis, for funding the Denis Marshall Memorial Award. Respectfully submitted, Janet Moss, Chair #9 S) VENDORS LIAISON COMMITTEE
Members: Agathe Bujold; Connie Crosby; Judy‐Lynn Downey; Louise Hamel (Chair); Pat Henry; Jasmine Kahn; Michael Lines; Alicia Loo; Shaunna Mireau (Co‐ Chair); Mary‐Jo Mustoe; Phyllis Thornton. The committee had a busy and productive year with meetings held to cover general vendor related issues. As well, the committee has begun to tackle the issue of usage reports. The committee benefits from committed individuals that ensure that vendor issues are handled in a positive way to ensure constructive resolution. We thank Sarah Munro for her contribution to the committee and welcome new members Jasmine Kahn, Michael Lines and Shaunna Mireau. Shaunna co‐ chaired the committee this year as lead up to tackling the role of chair beginning June. The committee continued with reporting to the membership and provided its annual price increase update, provided suggestions and tips on cost containment strategies and other issues for dealing with the challenging times. As well, the committee completed a survey to gauge the economic downturn on library activities. On the advocacy side, the committee has corresponded with LexisNexis on communication issues and Carswell on classification issues related to the Wrongful Dismissal Database. The committee’s new focus is usage reports. Usage statistics/tracking provides vendors with valuable information for troubleshooting client problems, system diagnostics, marketing, billing and product development/enhancements. For library managers, the reports are an essential tool for: • Developing a full range of information services such as training needs • Collection development, including managing the print versus electronic transition • assigning costs to be billed For both vendors and clients, the statistics may guide price negotiations and be used to demonstrate a return on investment. The problem is there is no consistency between reports for us to complete comparisons. In the academic world, most vendors adhere to a standard and the committee will be looking at collaborating with the vendors to develop a standard. We are also monitoring developments in the United States Website Vendor Liaison Committee pages on the CALL/ACBD website continue to be revised. In addition to the Checklist that provides Guidelines for client—vendor problem solving, the cost containment strategies
document has been posted. This site is a useful site to consult when dealing with vendor issues. We have also begun to add to the French language resources. The committee thanks Mary‐Jo Mustoe for her webmastering skills and Agathe Bujold for her translation skills. Through the membership of the committee we are getting regular updates from the local committees such as ELLA, HALL, MALL, CLLG, NCALL, TALL, OCLA and VALL to improve coordinating our efforts to advocate, recommend and propose solutions to our common issues that relate to vendor relationships and products. Membres : Agathe Bujold, Connie Crosby, Judy‐Lynn Downey, Louise Hamel (Présidente), Pat Henry, Jasmine Kahn, Michael Lines, Alicia Loo, Shaunna Mireau (Vice‐présidente), Mary‐Jo Mustoe et Phyllis Thornton. Le Comité a connu une année occupée et productive ponctuée de réunions portant sur les préoccupations générales relatives aux éditeurs. Le Comité a également commencé à se consacrer au dossier des rapports d’utilisation. Le Comité peut compter sur des membres impliqués qui font en sorte que les questions soumises aux éditeurs sont gérées de façon positive, et ce, afin d’arriver à une solution constructive. Nous remercions Sara Munro pour sa contribution au Comité et nous souhaitons la bienvenue aux nouveaux membres Jasmine Kahn, Michael Lines et Shaunna Mireau. Shaunna a assuré la vice‐présidence du Comité cette année, ce qui l’amènera à occuper le poste de présidente au début de juin. Le Comité a poursuivi son travail auprès des membres en fournissant sa mise à jour annuelle sur les augmentations de prix. Nous avons aussi émis des suggestions et des trucs sur les stratégies de contrôle des coûts et d’autres préoccupations similaires pour affronter les défis actuels. Le Comité a également créé un sondage afin d’évaluer l’effet de la récession sur les activités des bibliothèques. De plus, le Comité est intervenu auprès de LexisNexis pour signaler certains problèmes de communication ainsi qu’auprès de Carswell pour soumettre les problèmes de classification du produit Wrongful Dismissal Database. Le Comité s’est particulièrement concentré cette année sur les rapports d’utilisation. Les statistiques d’utilisation des banques en ligne fournissent aux éditeurs de l’information précieuse qui leur permet de dépanner les clients et de diagnostiquer les problèmes de système; ces données sont aussi appréciées au niveau du marketing, de la facturation ainsi que lors du développement et l’amélioration du produit. Du côté
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des gestionnaires de bibliothèques, les rapports sont essentiels pour : • Développer une gamme complète de services d’information tels que les besoins de formation; • Aider dans le développement de la collection comme la gestion de la transition des ressources imprimées vers les ressources électroniques; • Assigner les coûts à être facturés. Pour les vendeurs comme pour les clients, les statistiques peuvent guider les négociations et être utilisées pour illustrer le retour sur l’investissement. Le manque d’uniformité entre les différents rapports disponibles rend cependant difficile la comparaison entre les différents produits. Dans le milieu universitaire, la plupart des éditeurs se conforment à une norme établie; le Comité va s’assurer de collaborer avec les éditeurs afin de développer une telle norme. Nous sommes également à l’affût de tout développement survenant aux États‐Unis à ce niveau. Site Web Les pages du Comité sur le site de l’ACBD/CALL sont révisées sur une base régulière. En plus de la liste de vérification (« Checklist ») qui fournit des directives pour la résolution de problèmes avec les fournisseurs, la stratégie de contrôle des coûts a également été ajoutée. Le site s’avère utile lorsque vous avez à traiter certaines problématiques avec les fournisseurs. Nous avons également commencé à ajouter des ressources en français. Le Comité remercie Mary‐Jo Mustoe pour son expertise de Webmestre ainsi que Agathe Bujold pour ses talents de traductrice. Grâce aux membres du Comité, nous recevons régulièrement des mises à jour des associations locales telles que ELLA, HALL, MALL, CLLG, NCALL, TALL, OCLA et VALL, ce qui nous permet de mieux coordonner les efforts lorsque nous intervenons, soumettons des recommandations et proposons des solutions aux préoccupations au sujet des relations avec les éditeurs et des produits qu’ils offrent. Respectfully submitted/ Le tout soumis respectueusement. Louise Hamel. PUBLICATIONS #10 c) Canadian Law Library Review / Revue canadienne des bibliothèques de droit (CLLR/RCBD) There has been only one minor change to the makeup
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of the Editorial Board in the past year. At our November Board meeting Erica Anderson requested assistance with her work as Book Review Editor, and Susan Barker has agreed to help out. The amount of time required to put out each issue of the journal has grown exponentially with the increasing volume of submissions, and this, combined with increasing demands on volunteers’ time in their day jobs, has resulted in many tasks becoming too time‐consuming for one person alone. I believe that this will be a continuing trend for the foreseeable future. In the past year we have taken a couple of initiatives which we hope readers are enjoying. Because we receive increasing numbers of photographs in colour, we have requested extra funding in our budget to cover the additional costs incurred by colour printing; we think this is an attractive addition to the publication. Also, since the beginning of the new volume, vol. 34, we have had submissions from an American colleague bringing us news from south of the border. Anne Abramson gave us an interesting insight into changes in her law library in Chicago, and we look forward to more submissions from her on happenings in the States. In the future we hope to have submissions from colleagues in the UK and perhaps from other European countries as well; and we will likely begin to stagger these submissions so that they appear one, or maybe two at a time in any single issue. The Editorial Board has been talking for some time about what we might do in celebration of the 50th anniversary of CALL/ACBD. We have some ideas which we plan to discuss further at our Board meeting in May and we are looking to the Executive for some direction in this regard. In the meantime, our Board members are looking in to how some of our sister associations have marked occasions such as this through their journals. I expect that within the next year we will have some solid plans in place. Special thanks go, as always, to the excellent Editorial Board, without whose hard work and commitment nothing would be possible. Board members are: Wendy Hearder‐Moan, Nancy McCormack, Amy Kaufman, Erica Anderson, Susan Barker, Janet Macdonald, Nathalie Léonard, Susan Jones, and Gail Brown. It has been a pleasure working with Johanne Blenkin as the Executive Liaison during the past two years, and the Board would especially like to thank Anne Matthewman for so graciously attending meetings in Johanne’s absence on several occasions. As a matter of record, this will be my last annual report for CLLR. Following the Annual Conference in May I will be handing over the editorship to Nancy McCormack. I feel confident that under her capable guidance the
journal will not only continue to meet the needs of our membership, but indeed to exceed all expectations. Respectfully submitted Lenore Rapkin Editor CANADIAN ABRIDGMENT #11 CANADIAN ABRIDGMENT EDITORIAL ADVISORY BOARD Robert Kligman (Chair) Barbara Campbell, Jonathan Penner, Agathe Bujold, Holly James, Amy Kaufman, Catherine Cotter The Board meets formally with Carswell representatives twice a year – once in November at the Thomson/Reuters offices in Toronto, and once in May in conjunction with the annual CALL meeting. Informal exchanges amongst Board members, or with Carswell representative, usually by e‐mail, also occur throughout the year. The Board now schedules two conference calls between meetings. One was in August, 2008, and the other was in April, 2009. 1. The Canadian Abridgment The Board was advised of the Canadian Abridgment publishing program. Carswell is in the process of distributing volumes of the Fourth Edition. Of particular note is the reclassification of certain subject matter areas and the introduction of new terminology. Upon inquiry, the Board was advised that the print index to the Abridgment can be purchased separately. A Short Guide to the Canadian Abridgment in French is now also available. Information is now included in the Abridgment Bulletin as to what components are available in print and online. 2. WestlaweCarswell Problems were noted with respect to digest linking. Sometimes the search generates results while sometimes it does not. Carswell has undertaken to investigate, but because of the inconsistent nature of the problem it has been hard to reproduce. Problems were noted with respect to “stub” cases (i.e. digests for which the full judgment is not available). Carswell is investigating . The Board was advised that the fact that stubs may show up in search results does not have cost consequences since the charge is generated as soon as a search is performed, regardless of the number or nature of the results. There is no charge for printing or downloading a
document, but stubs that are accessed via a Find or link do generate a Find charge. The Board inquired as to the policy with respect to parallel citations. A consensus was reached that certain parallel citations (such as digest citations) are not necessary. Carswell undertook to look into removing these on a going forward basis. The Board was advised and provided suggestions with respect to an issue concerning academic passwords. The Board was advised with respect to the various enhancements, including KeyCite for Regulations, Find and Print, Words and Phrases, and Quebec statutes in French. It was also advised as to potential development initiatives. 3. Canadian Encyclopedic Digest (“CED”) The Board provided input with respect to proposed titles for the Fourth Edition. It was noted that there appear to be anomalous variations in the titles between the Western and Ontario versions. The Board also reviewed a marketing brochure. 4. Index to Canadian Legal Literature (“ICLL”) The Board was advised as to a template redesign. There continues to be an issue with respect to contributions to ICLL. The Board was of the view that it had taken the matter as far as it could. Consequently a letter was written by the Chair to the president of CALL expressing concern. The president was grateful for the information and undertook to take the matter to the CALL Board. The Board suggested that it would be worthwhile to put a Research Tip in the eBulletin advising ICLL users that if they want to access the Table of Periodicals Index while reviewing search results, they should open the Table before they do their search. Carswell has not yet been able to find a provider for a stand‐alone electronic version of ICLL. 5. Litigator Litigator II has been launched. The Board provided its advice with respect to the contents of future additions (Litigator III and Litigator IV). The Board provided comments after a demonstration of Litigator IV. 6. Technical Support The Board advised of some difficulties encountered in obtaining technical support over the holidays. It was also noted that there has been a problem with the use of the contact number where the response is by someone in the U.S. who has no familiarity with the Canadian platform. Otherwise, generally speaking, the quality is thought to be good. 7. Training 11
There was a general consensus that the quality of training personnel provided is good. 8. The Board As was indicated in the last report, the Board had been operating with less than a full complement. Annamarie Bergen’s resignation took effect after the November, 2008 meeting. In addition, Nancy McCormack has resigned. Holly James of Bennett Jones LLP in Calgary has joined the Board. The two positions that were still vacant have now been filled by Amy Kaufman, Public Services Librarian, Lederman Law Library, Queen’s University and Catherine Cotter, Reference and Instruction Librarian, Gerald V. La Forest Law Library, University of New Brunswick. Respectfully submitted, Rob Kligman LIAISONS #12 c) CANADIAN COMMITTEE ON CATALOGUING I am grateful to have had the opportunity to represent CALL/ACBD on the Canadian Committee on Cataloguing (CCC) again this year. The work of the CCC continues to focus on the review and development of Resource Description and Access (RDA) the new cataloguing rules. The CCC held one formal meeting this year held in Ottawa on January 16, 2009, to review the final draft of RDA. The release of the final draft was delayed by about two months. However, the corresponding review and evaluation period remained unchanged. This meant that most of the committee member’s work had to be done throughout December and through the holiday period. This was unfortunate because it meant there was less time available which added some extra stress and meant that some areas of the draft were not evaluated as thoroughly as others. The draft was also released in print format only and the conversion from XML to the print resulted in a number of errors in the text. This made reviewing this very large document incredibly challenging for committee members. The release of the web‐based version of RDA, which many believe will be the actual final form of RDA, has also been delayed and is still unavailable which is frankly cause for concern. I will be attending a pre‐conference session at the Canadian Library Association annual meeting in Montreal at the end of May. It is hoped that the electronic version will be ready and demonstrated then. 12
The next phase of the process involves the testing of RDA and developing plans for future implementation. I thank CALL/ACBD again for providing this opportunity to contribute to the work of this Committee. Respectfully submitted by F. Tim Knight #12 d) CANADIAN COMMITTEE ON CITATION The Canadian Citation Committee (CCC) has completed a consolidation of the three standards developed since its inception in 1997: the Neutral Citation for Case Law (1999), the Canadian Guide to the Uniform Preparation of Judgments (2002) and the Case Naming Guidelines (2006). This consolidation titled The Preparation, Citation and Distribution of Canadian Decisions will supersede the present standards in June 2009. The next item on the CCC agenda is to discuss a possible simplification of the standards with respect to the use of dots and other punctuation marks for acronyms and abbreviations in legal citations. A presentation of the issue and a preliminary discussion on the topic will take place at the CCC business meeting scheduled for CALL 2009 Conference on Sunday morning, May 24, 2009 from 10:45 to 11:45 a.m. "Le Comité canadien de la référence (CCR) a terminé la consolidation des trois normes adoptées depuis sa création en 1997 : la Norme de référence neutre pour la jurisprudence (1999), le Guide canadien pour la préparation uniforme des jugements (2002) et le Guide d'uniformisation des intitulés (2006). La consolidation intitulée La préparation, la référence et la distribution des décisions canadiennes remplacera les présentes normes en juin 2009. Le prochain point à l'ordre du jour du CCR consistera à discuter une possible simplification des normes relatives à l'usage des points et autres signes de ponctuation dans les acronymes et abréviations se trouvant dans les références bibliographiques juridiques. Une présentation des enjeux ainsi qu'une discussion préliminaire sur le sujet auront lieu lors de la réunion d'affaires du CCR prévue lors du Congrès 2009 de l'ACBD, le dimanche 24 mai 2009, de 10h45 à 11h45 Respectfully submitted, Rick Leech
SPECIAL INTEREST GROUPS #13 a) ACADEMIC LAW LIBRARIES Annette Demers, Reference Librarian at the Paul Martin Law Library at the University of Windsor, and Cathy Cotter, Reference/Instruction Librarian at the Gerard V. La Forest Law Library at the University of New Brunswick co‐Chaired the CALL Academic SIG for 2008/2009. The Academic SIG was pleased that one of our proposals to the CPC for Halifax 2009 was accepted. We are also pleased to be co‐hosting a second session with the Courthouse Libraries SIG. We would also like to extend our thanks to Kathryn Arbuckle and Mary Hemmings for contributing a third proposal on behalf of our SIG. Also this past year, the Academic SIG instituted a new Facebook Group, and a newsletter. The Academic SIG Chairs are always looking for new ways to promote better communications and engagement by our members and we encourage members to come forward with their ideas. Finally, Annette Demers will be stepping down as co‐ Chair of the Academic SIG beginning June 1, 2009. We are actively seeking a new member to co‐Chair the SIG with Cathy Cotter. Respectfully submitted, Annette Demers and Cecilia Tellis #13 b) ACCESS SERVICES AND RESOURCE SHARING The nature of law librarianship has changed since the Access Services and Resource Sharing SIG was initially formed. For example, fewer university law libraries still do their own cataloguing which has led to a decrease in the number of cataloguers, once an active component of the SIG, and a corresponding decrease in the level of activity. While cataloguing, legal classification and KF Modified continue to be important aspects for the profession and the SIG, the SIG Chairs have been considering the broader issues in the ‘technical services’ functions of the law library (e.g. acquisitions, collection development, record sharing, ILL, etc.) and exploring ways to promote and revitalize the SIG membership. These issues are particularly important with our current economic challenges and diminishing
resources. Sharing coping strategies and learning from the experience of our colleagues is a real opportunity and a great advantage of CALL SIGs. With this in mind in the coming year the SIG Chairs will focus on developing these broader functional areas, using the SIG website more effectively and promoting the SIG though better communication with the CALL membership. Respectfully submitted, F. Tim Knight (Co‐Chair, AS&RS SIG) Louise Robertson (Co‐Chair, AS&RS SIG) #13 c) COURTHOUSE AND LAW SOCIETY LIBRARIES Over the past year, the Courthouse & Law Society Libraries SIG worked with the Academic Law Libraries SIG to organize a session for the CALL/ACBD Conference 2009. The session is entitled, “Best Practices: Training Our Users”. Librarians, regardless of the position they hold or type of library they work in, are required to conduct some form of training from time‐to‐time, and for some librarians, almost on a daily basis. In this session, three panelists will share their best practices for training. The panelists are Sam Mackenzie, Executive Learning Consultant at Carswell; Gayle Lynn‐Nelson, Senior Librarian Relations Consultant at LexisNexis; and Karen Neves, Librarian, W.K. Kellogg Health Sciences Library at Dalhousie University. In addition to organizing a session for the conference, we have compiled a list of legal instructional materials to assist members of CALL/ACBD for use in teaching and training. This list is posted on the Courthouse & Law Society Libraries SIG web page. We hope this collection can be expanded in the future to include collection development policies, library use policies, etc. The next business meeting will be held on Sunday, May 24, 2009. The meeting will give participants an opportunity to share information about new developments at their libraries and to make suggestions for future conference programs. Respectfully submitted, Susan Jones & Michel‐Adrien Sheppard Co‐Chairs #13 D) DEPARTMENT OF JUSTICE/ATTORNEY GENERAL LIBRARIES 1. Business Meeting at CALL 2008 • 15 were in attendance • Roundtable discussion was held
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• •
2.
3.
Ideas for the SIG session at the 2009 conference were presented Following the business meeting, Linda Harmata agreed to serve as the co‐chair of the committee, as Beth Millard is stepping down. Special thanks to Beth for all of her great work with the SIG, and thanks to Linda for offering to join.
The co‐chairs of our SIG were actively involved in the planning of the CALL 2008 session on “The Journey of a Judgment”, following in the footsteps of 2007’s “Trail of a Trial.” The 2008 session was a huge success. The co‐chairs of the SIG are currently in the planning stages for a session at CALL 2009. The session, Reflections on Library Re‐configuration, Renovation and Construction, will be a panel discussion covering collection development, space planning and client service issues related to library renovations.
Respectfully submitted by Louise Harmata and Jodi Turner
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#13 e) KNOWLEDGE MANAGEMENT The KM SIG has focused on its 2009 CALL session entitled Sharepoint : KM’s Swiss Army Tool. KM co‐ chair Kate Greene Stanhope moderated the panel session which featured Joshua Fireman, ii3 Inc.’s Vice‐ President and General Counsel, Jenny Gray, Legal Integration Specialist at McInnes Cooper and Gail Rawlings, Chief, Technical Services, Supreme Court of Canada. The SIG has been relatively quiet this past year but there is growing interest in this area of information management as an increasing number of law firms implement knowledge management programs. The 2008 business meeting at CALL was well‐attended, thus confirming the interest in the subject of KM. As with previous years, most librarians have not yet experienced KM first‐hand but wish to avail themselves of any practical knowledge their colleagues can share. Co‐chairs for 2009‐2010 will be decided at the annual business meeting. Respectfully submitted, Linda Matte and Kate Greene Stanhope Co‐Chairs
CANADIAN ASSOCIATION OF LAW LIBRARIES MEMBERSHIP REPORT DECEMBER 31, 2008 MEMBERSHIPS Membership Type Paid to Payment Total Date O/s
Canadian Law Library Review SUBSCRIPTIONS Subscription Type
Paid to Payment Date O/s
Total
Active
447
48
495
Paying Canada
9
3
12
Institutional
0
0
0
Paying Other
26
9
35
Retired
7
0
7
SUBTOTAL:
35
12
47
Student
5
1
6
Complimentary Canada
2
2
SUBTOTAL:
459
49
508
Complimentary Other
3
3
Life
3
3
SUBTOTAL:
5
5
Honoured
13
13
SUBTOTAL:
16
16
524
TOTAL SUBSCRIPTIONS:
40
52
TOTAL 475 49 MEMBERSHIPS: COMPARATIVE REPORTS PAID MEMBERSHIPS FOR THE YEAR December 2001 ‐ December 2008 Membership Type 2001 2002
2003
2004
2005
2006
2007
2008
Active Individual
308
313
317
301
326
336
353
447
Institutional/Corporate
115
108
110
114
104
104
105
Emeritus/Retired
5
6
7
5
10
10
5
7
Student
10
10
7
12
1
10
3
5
Life
4
4
3
4
2
2
2
3
Honoured
10
11
12
10
13
13
14
13
446
456
475
482
475
2005 32
2006 40
2007 42
2008 40
TOTALS: 452 452 456 CANADIAN LAW LIBRARIES SUBSCRIPTIONS PAID December 2001 – December 2008 2001 2002 2003 2004 54 39 41 64
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