QuarkXPress 6 DAY 2 – Modules 3 & 4 COURSE REFERENCE GUIDE
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QuarkXPress 6 Day 2 – Modules 3 & 4 Training Manual Corporate Edition
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© 1995-2002 Cheltenham Computer Training Crescent House All trademarks acknowledged. E&OE. © Cheltenham Computer Training 1995-2002 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training. All reasonable precautions have been taken in the preparation of this document, including both technical and nontechnical proofing. Cheltenham Computer Training and all staff assume no responsibility for any errors or omissions. No warranties are made, expressed or implied with regard to these notes. Cheltenham Computer Training shall not be responsible for any direct, incidental or consequential damages arising from the use of any material contained in this document. If you find any errors in these training modules, please inform Cheltenham Computer Training. Whilst every effort is made to eradicate typing or technical mistakes, we apologize for any errors you may detect. All courses are updated on a regular basis, so your feedback is both valued by us and will help us to maintain the highest possible standards. Sample versions of courseware from Cheltenham Computer Training (Normally supplied in Adobe Acrobat format) If the version of courseware that you are viewing is marked as NOT FOR TRAINING, SAMPLE, or similar, then it cannot be used as part of a training course, and is made available purely for content and style review. This is to give you the opportunity to preview our courseware, prior to making a purchasing decision. Sample versions may not be re-sold to a third party. For current license information Cheltenham Computer Training reserves the right to alter the licensing conditions at any time, without prior notice. No terms or conditions will affect your rights as defined under UK law. Please see the site license agreement available at: www.cctglobal.com/agreement
Courseware Release Version 6.0
MASTER PAGES ..........................................................................................................................................................5 W ORKING WITH M ASTER PAGES............................................................................................................................... 6 Using the Document Layout palette....................................................................................................................6 Creating a Single Page Master............................................................................................................................7 Creating a Facing Page Master..........................................................................................................................7 W ORKING ON MASTER PAGES................................................................................................................................... 8 Adding Content.......................................................................................................................................................8 Editing Content on Master Pages .......................................................................................................................8 M ASTER PAGE NUMBERS........................................................................................................................................... 9 Auto Page Numbering ...........................................................................................................................................9 EDITING M ASTER PAGES.......................................................................................................................................... 11 Duplicating Master Pages..................................................................................................................................11 Creating Master Page.........................................................................................................................................12 Renaming Master Pages.....................................................................................................................................12 Removing Master Pages......................................................................................................................................12 REVIEW QUESTIONS.................................................................................................................................................. 13 DOCUMENT PAGES ................................................................................................................................................15 W ORKING WITH DOCUMENT PAGES ....................................................................................................................... 16 Inserting Single Pages.........................................................................................................................................16 Inserting Facing Pages.......................................................................................................................................17 EDITING DOCUMENT PAGES .................................................................................................................................... 18 Changing Page Master........................................................................................................................................18 Removing Pages...................................................................................................................................................19 Using the Delete Pages dialog box to remove pages.....................................................................................19 PAGE NUMBERING..................................................................................................................................................... 20 Numbering Document Pages..............................................................................................................................20 PAGE NAVIGATION.................................................................................................................................................... 22 Going to Pages .....................................................................................................................................................22 Using Document Palette to get around ............................................................................................................23 REVIEW QUESTIONS.................................................................................................................................................. 24 MANIPULATING TYPE..........................................................................................................................................25 FLOWING TEXT .......................................................................................................................................................... 26 Using the Overflow Symbol................................................................................................................................26 Linking Text Boxes...............................................................................................................................................26 Unlinking Text Boxes...........................................................................................................................................27 TEXT TO PATH............................................................................................................................................................ 28 Creating Paths......................................................................................................................................................28 Adding Text to Paths............................................................................................................................................28 Editing Text on Paths..........................................................................................................................................28 Formatting Text on Paths...................................................................................................................................28 FORMATTING PARAGRAPHS..................................................................................................................................... 29 Formatting Paragraphs......................................................................................................................................29 Adding Drop Caps...............................................................................................................................................30 Adding Paragraph Rules.....................................................................................................................................30 TABS AND INDENTS................................................................................................................................................... 31 Using Tabs.............................................................................................................................................................31 Using Indents........................................................................................................................................................32 REVIEW QUESTIONS.................................................................................................................................................. 34 STYLE SHEETS ..........................................................................................................................................................35 U SING STYLES SHEET PALETTES............................................................................................................................. 36 Creating Style Sheets...........................................................................................................................................36 FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.com
Duplicating Style Sheets......................................................................................................................................37 Applying Style Sheets...........................................................................................................................................37 Appending Style Sheets........................................................................................................................................37 EDITING STYLE SHEETS............................................................................................................................................ 38 Changing Style Sheets.........................................................................................................................................38 Removing Style Sheets.........................................................................................................................................39 REVIEW QUESTIONS.................................................................................................................................................. 40 FINDING AND CHECKING TEXT......................................................................................................................41 FIND AND REPLACE ................................................................................................................................................... 42 Finding Text..........................................................................................................................................................42 Replacing Text......................................................................................................................................................42 SPELLING .................................................................................................................................................................... 43 Checking Spelling.................................................................................................................................................43 Using Auxiliary Dictionary................................................................................................................................43 REVIEW QUESTIONS.................................................................................................................................................. 45 COLOR MANAGEMENT........................................................................................................................................47 IMPORTING COLORS .................................................................................................................................................. 48 Importing EPS colors..........................................................................................................................................48 Editing EPS colors...............................................................................................................................................48 PANTONE COLORS..................................................................................................................................................... 50 Using Pantones.....................................................................................................................................................50 Creating Pantone colors.....................................................................................................................................50 Editing Pantone colors........................................................................................................................................53 M ULTI-INK COLORS.................................................................................................................................................. 54 Using Multi-Ink colors........................................................................................................................................54 Creating Multi-Ink colors...................................................................................................................................54 COLORING OBJECTS.................................................................................................................................................. 57 Drag and Drop coloring.....................................................................................................................................57 Blending Colors....................................................................................................................................................57 REVIEW QUESTIONS.................................................................................................................................................. 60 IMAGE HANDLING..................................................................................................................................................61 IMPORTING EPS FILES .............................................................................................................................................. 62 Placing Vector EPS Files ...................................................................................................................................62 Placing Bitmap EPS Files ..................................................................................................................................62 LINKS........................................................................................................................................................................... 63 Linking Images .....................................................................................................................................................63 A DVANCED SCALING ................................................................................................................................................ 64 Fitting Pictures to picture box...........................................................................................................................64 Centering Pictures...............................................................................................................................................65 Scaling to Resize a Picture.................................................................................................................................65 Dragging to Resize a Picture and Box.............................................................................................................65 REVIEW QUESTIONS.................................................................................................................................................. 66 WORKING WITH MULTIPLE OBJECTS ........................................................................................................67 LOCKING YOUR W ORK............................................................................................................................................. 68 Locking Objects....................................................................................................................................................68 Unlocking Objects................................................................................................................................................68 LAYERS ....................................................................................................................................................................... 69 Sending to Back ....................................................................................................................................................69 Bringing to Front.................................................................................................................................................70 STEP AND REPEAT ..................................................................................................................................................... 72 Stepping and Repeating.......................................................................................................................................72 TEXT AND SHAPES..................................................................................................................................................... 74 FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.com
Wrapping Text Inside Shapes.............................................................................................................................74 Wrapping Text Outside Shapes..........................................................................................................................76 A NCHORING PICTURES ............................................................................................................................................. 78 Anchoring Pictures into Text Boxes or Text Paths.........................................................................................78 Editing Anchored Pictures..................................................................................................................................78 REVIEW QUESTIONS.................................................................................................................................................. 80 PRINTING ....................................................................................................................................................................81 POSTSCRIPT PRINTING .............................................................................................................................................. 82 Creating a PostScript File..................................................................................................................................82 SPREADS...................................................................................................................................................................... 84 Creating Spreads..................................................................................................................................................84 Printing Spreads...................................................................................................................................................84 SUPPRESSED PRINTING ............................................................................................................................................. 86 Suppressing with Picture Usage........................................................................................................................86 Suppressing Objects.............................................................................................................................................86 Suppressing Pictures in Printing.......................................................................................................................88 REVIEW QUESTIONS.................................................................................................................................................. 89
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Master Pages
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Master Pages When you have completed this learning module you will have seen how to:
• • • • • • • • • •
Use the Document Layout palette Create a Single Page Master Create a Facing Page Master Add Content Edit Content on Master Pages Auto Page Numbering Duplicate Master Pages Create Master Page Rename Master Pages Remove Master Pages
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Working with Master Pages
Working with Master Pages •
The Document Layout Palette allows you to add, delete, and move document and master pages
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Using the Document Layout palette
•
Quark QuarkXPress 4 - Slide No 2
The Document Layout palette allows you to add, delete, and move document and master pages:
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Master Pages
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Creating a Single Page Master
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When setting up a new document, leave the Facing Pages checkbox in the New dialog box unchecked, to set up the document to contain only single pages.
To add more single pages: • Click and drag the Blank Single Page icon at the top of the Document Layout dialog box onto the page layout area:
Creating a Facing Page Master
•
When setting up a new document, select the Facing Pages checkbox within the New dialog box, to set up the document to contain facing pages.
To add more facing pages: • Click and drag the Blank Facing Page icon at the top of the Document Layout dialog box onto the page layout area:
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Working on Master Pages
Working on Master Pages •
•
Working on Master Pages is the same as working on Document Pages; you have the same tools palettes at your disposal. The primary difference is that whatever you do on the Master Page will available on every page that contains the master page.
© Cheltenham Computer Training 2002
Adding Content
Editing Content on Master Pages
Quark QuarkXPress 4 - Slide No 3
•
Working on Master Pages is the same as working on Document Pages; you have the same tools palettes at your disposal.
•
The primary difference is that whatever you do on the Master Page will available on every page that contains the master page.
•
When Editing on Master Pages you have access to the same dialog boxes, pallets, tools, and restrictions as you would in a Document page.
•
If you make a change to a master page, that is already being used by a document page; your changes will affect the work you have done on the Document page.
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Master Pages
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Master Page Numbers
Master Page Numbers •
•
Master Page Numbers allows you to setup the numbering for your document. The numbers will automatically be updated to reflect the page that contains the Master Page Numbering command.
© Cheltenham Computer Training 2002
Auto Page Numbering
Quark QuarkXPress 4 - Slide No 4
To Number Pages Automatically: • Double click on the Master Page icon within the Document Layout palette. Note: The name of the Master will show within the lower left corner of the main document window in the Page field:
• •
Select the Content tool, and then select the Rectangle Text tool. Choose an area on the page where you want the page numbers to appear, and create a text box:
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Press the Ctrl + 3 key combination, and the numbering command symbol will appear in the text box. Note: Working with facing pages, this must be done on both the left and right facing master page:
•
Highlight the Page Number symbol, and set the style for it as required, font, size, and style. Note: You can also add a Prefix to the page numbering command; the prefix can appear to the left or right of the Page Number symbol.
•
Once completed, click on the document page outside of the text box. To view the document page once completed, double click on its icon in the Document Layout display list, and the pages will be numbered, as will any pages added later on.
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Master Pages
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Editing Master Pages
Editing Master Pages •
When Editing Master Pages you can rename the Master Page, duplicate the Master pages, and remove the Master Pages.
© Cheltenham Computer Training 2002
Duplicating Master Pages
Quark QuarkXPress 4 - Slide No 5
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Select the master page icon that you want to duplicate in the Document Layout palette:
•
Click on the Duplicate icon at the top of the Document Layout palette:
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Creating Master Page
To create a new master page: • In the Document Layout palette, click and drag either the blank single page or blank facing page icons onto the master page icon area. • The new master page will be labeled in order following the alphabetic order of your master pages:
Renaming Master Pages
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Double click on the title of the master page icon in the master page icon area of the Document Layout palette. This will open the renaming box around the master page original name:
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Enter the new desired name.
• •
Select the master page to remove by clicking on it. Click on the delete icon at the top of the Document Layout palette:
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If the master page is currently in use, a warning box will appear to allow you to either abort or continue with the removal of the master page.
Removing Master Pages
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Master Pages
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Review Questions
Review Questions
© Cheltenham Computer Training 2002
How would you:
• • • • • • • • • •
Quark QuarkXPress 4 - Slide No 6
Use the Document Layout palette? Create a Single Page Master? Create a Facing Page Master? Add Content? Edit Content on Master Pages? Auto Page Numbering? Duplicate Master Pages? Create Master Page? Rename Master Pages? Remove Master Pages?
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Document Pages
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Document Pages When you have completed this learning module you will have seen how to:
• • • • • • • •
Insert Single Pages Insert Facing Pages Change Page Master Remove Pages Use the Delete Pages dialog box to remove pages Number Document Pages Go to Pages Use Document Palette to get around
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Document Pages
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Working with Document Pages
Working with Document Pages •
The Insert Pages dialog box allows you to insert pages, set how many, where to insert then, which master page they should be based on and if their text boxes should link to other current document pages.
© Cheltenham Computer Training 2002
Inserting Single Pages
•
Quark QuarkXPress 4 - Slide No 7
The Insert Pages dialog box allows you to insert pages, set how many, where to insert then, which master page they should be based on, and if their text boxes should link to other current document pages. Note: If you use automatic page numbers, the page numbers will be corrected automatically to reflect the page sequence:
• •
The Insert page(s) field allows you to set a number of pages being added, from 1 to 100. Any document can hold up to a maximum of 2,000 pages. The before page, after page , and at end of document options allow you to choose where new pages will be added. With the page after page option, the number of the page that the new page will be before or after must be entered. The default setting has the current page number shown.
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Document Pages
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Inserting Facing Pages
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From the main menu, choose View > Show Document Layout to open the Document Layout palette. In the Document Layout palette, select the blank facing page icon at the top of the dialog box, and drag it onto the document icon list:
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Document Pages
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Editing Document Pages
Editing Document Pages •
You can use the Document Layout palette to remove pages, or the Delete Pages dialog box.
© Cheltenham Computer Training 2002
Changing Page Master
Quark QuarkXPress 4 - Slide No 8
To change the Document Page Master: • Click and drag the desired Master Page from the available master pages in the Master Page section of the Document Layout palette. • Place the desired master page over the page you want to change and when the page is grayed out, release the mouse button:
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Document Pages
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Removing Pages
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You can use the Document Layout palette, or the Delete Pages dialog box, to remove pages.
To use the Document Layout palette to delete page: • Open the Document Layout palette. • Select the Document page you want to remove. OR use the Shift or Ctrl key to select several pages.
Using the Delete Pages dialog box to remove pages
•
Click the Delete button to remove the page
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The Delete Pages dialog box allows you set either one page, or a range of pages that you want to remove. When pages are deleted, the remaining pages numbers will be corrected to the beginning of the next section:
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Page Numbering
Page Numbering •
The Page Area Section allows you to set numbering and its style for pages.
© Cheltenham Computer Training 2002
Numbering Document Pages
Quark QuarkXPress 4 - Slide No 9
•
The Page Area Section allows you to set numbering and its style for pages.
•
From the main menu, choose Page > Section to open the Section dialog box:
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Document Pages
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•
The Prefix field allows you to enter to a maximum of four characters that will appear at the beginning of the page number within a section.
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The Number field allows you to enter any number wanted to the first page of any new section.
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The Format drop-down menu allows you to select a certain style for any page numbers. The options available are numeric, uppercase Roman, lowercase Roman, uppercase alphabetic, and lowercase alphabetic.
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If a prefix and page number style are set, those prefix and number styles must be used if being entered manually within fields on the page.
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A page can also be set as an absolute number, which indicates a certain page’s order within all the pages. To set this, enter the plus sign (+) before a number.
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Page Navigation
Page Navigation •
One of the ways to go to a specific page within a document is to go to the Page field at the bottom left corner of the document window.
© Cheltenham Computer Training 2002
Going to Pages
• •
Quark QuarkXPress 4 - Slide No 10
One of the ways to go to a specific page within a document is by using the Go to the Page field at the bottom left corner of the document window. Click on the arrow to the right, to open the page selection. Then click page icon to view it:
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Document Pages
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Using Document Palette to get around
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Another way to go to a specific page within a document is by using the Document Layout dialog box palette. Simply click on a page within the palette to view a specific page. The bar along the bottom of the dialog box will show what page has been selected:
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Review Questions
Review Questions
© Cheltenham Computer Training 2002
How would you:
• • • • • • • •
Quark QuarkXPress 4 - Slide No 11
Insert Single Pages? Insert Facing Pages? Change Page Master? Remove Pages? Use the Delete Pages dialog box to remove pages? Number Document Pages? Go to Pages? Use Document Palette to get around?
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Manipulating Type
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Manipulating Type When you have completed this learning module you will have seen how to:
• • • • • • • • • • • •
Use the Overflow Symbol Link Text Boxes Unlink Text Boxes Create Paths Add Text to Paths Edit Text on Paths Format Text on Paths Format Paragraphs Add Drop Caps Add Paragraph Rules Use Tabs Use Indents
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Flowing Text
Flowing Text •
When adding text into a text box, there may be too many words to fit within the set space. If this is the case, the Overflow symbol will appear in the lower right corner of the text box.
© Cheltenham Computer Training 2002
Quark QuarkXPress 4 - Slide No 12
Using the Overflow Symbol
•
When adding text into a text box, there may be too many words to fit within the set space. If this is the case, the Overflow symbol will appear in the lower right corner of the text box. Simply resize the text box to allow the right amount of room for the text:
Linking Text Boxes
•
From the main menu, choose View > Show Tools to open the tools palette, if not already open. The Linking tool allows you to set text chains which will flow the text between text boxes:
•
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Unlinking Text Boxes
•
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The Unlinking tool allows you to break the text chain links between text boxes:
To Unlink Text Boxes: • From the main menu, choose View > Show Tools to open the tools palette, if not already open. • Select the Unlinking text tool. • Select the text box that contains the linking information. • With the Unlinking pointer place it over top of the linking arrow. • Click the mouse button.
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Text to Path
Text to Path •
Adding Text to Paths can be done by first drawing a path, you will be able to begin adding text to the path. If the text you enter is larger than the path that you have created, you will see a text over flow icon.
© Cheltenham Computer Training 2002
Quark QuarkXPress 4 - Slide No 13
•
Select any one of the four Text to Path tools:
•
Draw the desired path.
Adding Text to Paths
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Adding Text to Paths can be done by first drawing a path; then you will be able to begin adding text to the path. If the text you enter is larger than the path that you have created, you will see a text overflow icon.
Editing Text on Paths
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Once you add the text to the path, you can highlight the text, delete the text, and change the text.
Formatting Text on Paths
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When formatting text on a path, the text behaves in much the same way as the text in a text box would.
Creating Paths
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Manipulating Type
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Formatting Paragraphs
Formatting Paragraphs •
The Formats tab within the Paragraph Attributes dialog box allows you to set indents, line spacing, paragraph spacing, drop caps, as well as many other characteristics for either one or a multiple of paragraphs.
© Cheltenham Computer Training 2002
Formatting Paragraphs
•
Quark QuarkXPress 4 - Slide No 14
The Formats tab within the Paragraph Attributes dialog box allows you to set indents, line spacing, paragraph spacing, drop caps, as well as many other characteristics for either one or a multiple of paragraphs:
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Adding Drop Caps
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To • • • • • • • • Adding Paragraph Rules
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QuarkXPress 6 - Day 2
Drop Caps can be added from within the Formats tab of the Paragraph Attributes dialog box:
insert a drop cap: Select the Content tool from the tool palette. Click within the paragraph where you want to add the drop caps. From the main menu, choose Style > Formats to open the Formats tab. Check the Drop Caps checkbox. Select Apply at the bottom of the dialog box to preview the addition to the paragraph. The Character Count field allows you to drop cap with more than one character. The Line Count field will allow you to adjust the height of the drop cap. Click OK. The Rules tab within the Paragraph Attributes dialog box allows you to set the length, position, style, width, color, and shade for paragraph rules:
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Manipulating Type
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Tabs and Indents
Tabs and Indents •
•
The tab ruler will typically appear on the top of the active column when either the Formats or Tabs tab of the Paragraph Attributes dialog box is selected. This ruler allows you to set indents and create and move tabs manually. However, if the active column is not able to display the ruler, it is shown within the Tabs tab of the Paragraph Attributes dialog box. © Cheltenham Computer Training 2002
Using Tabs
• •
Quark QuarkXPress 4 - Slide No 15
The tab ruler will typically appear on the top of the active column when either the Formats or Tabs tab of the Paragraph Attributes dialog box is selected. This ruler allows you to set indents and create and move tabs manually. However, if the active column is not able to display the ruler, it is shown within the Tabs tab of the Paragraph Attributes dialog box.
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•
From the main menu, choose Style > Tabs to open the Paragraph Attributes dialog box, and select the Tabs tab:
•
Tab stops are represented by icons showing the type of tab stop alignment that they are, either Left, Center, Right, Decimal, Comma, or Align On. Specify indents - Allows you to alter the left indent, first line indent and right indents by selecting and dragging the icons on the top of the ruler and moving as needed. Create tab stops - Allows you to create tab stops simply by clicking on the ruler, and the current alignment button and the Fill Characters setting will be applied to the tab. Edit tab stops - Allows you to edit any tab simply by clicking on one to select it and dragging it to move it to another stop location. When the tab stop is selected, the alignment button and Fill Characters setting can be altered. Delete tab stops - Allows you to remove a tab simply by clicking on one to select it and dragging it off the ruler. Select the Ctrl key and click on the ruler to remove all set tabs.
• • •
•
Using Indents
QuarkXPress 6 - Day 2
•
From the main menu, choose Style > Format to open the Paragraph Attributes dialog box, and select the Formats tab:
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•
The three indent fields allow you to create hanging indents, and place paragraph indents on the left and right edges of a text box, text path or column.
•
Left Indent - Allows you to set space between the left edge of a column, text box, or text path to the left side of a paragraph.
•
First Line - Allows you to set the space between a left indent and the beginning of the first line of a following paragraph. A positive value allows you to indent the first line of the paragraph to the right of the left indent. A negative value entered after a positive value is in the Left Indent field, allows you to indent the first line of the paragraph to the left of the left indent, this is a hanging indent. The same process applies if setting formats for a text path, yet there cannot more than one line of text on a text path.
•
Right Indent - Allows you to set the space between the right edge of a column, text box, or text path to the right side of a paragraph.
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Review Questions
Review Questions
© Cheltenham Computer Training 2002
How would you:
• • • • • • • • • • • •
Quark QuarkXPress 4 - Slide No 16
Use the Overflow Symbol? Link Text Boxes? Unlink Text Boxes? Create Paths? Add Text to Paths? Edit Text on Paths? Format Text on Paths? Format Paragraphs? Add Drop Caps? Add Paragraph Rules? Use Tabs? Use Indents?
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Style Sheets
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Style Sheets When you have completed this learning module you will have seen how to:
• • • • • •
Create Style Sheets Duplicate Style Sheets Apply Style Sheets Append Style Sheets Change Style Sheets Remove Style Sheets
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Style Sheets
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Using Styles Sheet Palettes
Using Styles Sheet Palettes •
The Style Sheets dialog box allows you to do a multiple of tasks, from creating, editing, duplicating, to deleting paragraph and character style sheets and appending style sheets taken from a different document.
© Cheltenham Computer Training 2002
Creating Style Sheets
• •
Quark QuarkXPress 4 - Slide No 17
The Style Sheets dialog box allows you to do a multiple of tasks, from creating, editing, duplicating, to deleting paragraph and character style sheets and appending style sheets taken from a different document. From the main menu, choose Edit > Style Sheets to open the Style Sheets dialog box:
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• •
•
Duplicating Style Sheets
• •
Applying Style Sheets
• •
Appending Style Sheets
•
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The New drop-down button allows you create from two options, a maximum of 1,000 default and/or document-only style sheets. ¶ Paragraph - Allows you to create a style sheet containing paragraph characteristics, and will open the Edit Paragraph Style Sheet dialog box. The paragraph style sheets do have a default character style sheet. A Character - Allows you to create a style sheet containing only character attributes, and will also open the Edit Character Style Sheet dialog box. The Duplicate button allows you to create an exact copy of the style sheet that is highlighted within the list. By selecting this button, the Edit Paragraph Style Sheet or the Edit Character Style Sheet dialog boxes will open where the duplicated style sheet can be renamed and edited. The Based On drop-down list allows you to base a new style sheet upon an existing style sheet by selecting a style sheet name from the list. Note that the default is set at No Style. The Next Style drop-down list allows you to set a style sheet to follow the current style sheet while entering text. The style will change into the style set in Next Style after the return key is pressed at the end of a paragraph, and will not affect any pre-existing text. The list will show all of the style sheets in the Style Sheets dialog box for the current document, and when there is no document opened the default style sheets are listed. Select Self to have the same style sheet be used in the following paragraph. The Append button allows you to import any style sheets from other QuarkXPress documents, by opening a dialog box where you can select a document to append the style sheets to.
To append Style Sheets: • From the main menu, choose File > Append to open this alternate method:
• •
Select a document in the dialog box by highlighting it. Click Open to open the Append Style Sheets dialog box.
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Editing Style Sheets
Editing Style Sheets •
Selecting the Edit button in the Style Sheets dialog box will open either the Edit Paragraph Style Sheet or the Edit Character Style Sheet dialog boxes, depending on the type of style sheet highlighted in the list.
© Cheltenham Computer Training 2002
Changing Style Sheets
Quark QuarkXPress 4 - Slide No 18
•
Selecting the Edit button in the Style Sheets dialog box will open either the Edit Paragraph Style Sheet or the Edit Character Style Sheet dialog boxes, depending on the type of style sheet highlighted in the list:
•
The dialog box shows the current Description for the selected style sheet. Double-clicking on a style sheet will also open the dialog box.
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Removing Style Sheets
• •
•
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The Delete button allows you to remove either one or a multiple of selected style sheets from the active document. A warning dialog box will notify you if a style sheet you are removing is used within the document, and offers you a chance to select a replacing style sheet. Selecting No Style within the warning dialog box will cause text that was applied to the deleted style sheet to keep the attributes of the deleted style sheet, but this means that No Style will be checked within the Style Sheet submenu when the paragraphs are selected in the future. Selecting a different replacement style sheet within the warning dialog box will cause text that was applied to the deleted style sheet to take on the new attributes of the new style sheet, but with the local formatting retained. Normal style sheets cannot be removed or deleted.
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Review Questions
Review Questions
© Cheltenham Computer Training 2002
How would you:
• • • • • •
Quark QuarkXPress 4 - Slide No 19
Create Style Sheets? Duplicate Style Sheets? Apply Style Sheets? Append Style Sheets? Change Style Sheets? Remove Style Sheets?
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Finding and Checking Text QuarkXPress 6 - Day 2
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Finding and Checking Text When you have completed this learning module you will have seen how to:
• • • •
Find Text Replace Text Check Spelling Use Auxiliary Dictionary
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Find and Repla ce
Find and Replace •
This dialog box allows you to search and replace text characters, paragraph or character-based style sheets, fonts, point sizes or type styles.
© Cheltenham Computer Training 2002
Finding Text
Replacing Text
Quark QuarkXPress 4 - Slide No 20
•
From the main menu, choose Edit > Find / Change to open the Find / Change dialog box:
•
This dialog box allows you to search and replace text characters, paragraph or character-based style sheets, fonts, point sizes or type styles.
•
Use either the Find / Change dialog box to alter text, or simply highlight and replace text within text boxes as required.
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Spelling
Spelling •
The Check Spelling submenu allows you to check a word, story, document, or any master pages. The text is compared to the QuarkXPress Dictionary and any other open auxiliary dictionary.
© Cheltenham Computer Training 2002
Checking Spelling
Using Auxiliary Dictionary
Quark QuarkXPress 4 - Slide No 21
•
From the main menu, choose Utilities > Check Spelling to open and select an option:
•
The Check Spelling submenu allows you to check a word, story, document, or any master pages. The text is compared to the QuarkXPress Dictionary and any other open auxiliary dictionary.
•
The Auxiliary Dictionary dialog box allows you to either create or open an auxiliary dictionary to use with an active document or any new documents.
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•
From the main menu, choose Utilities > Auxiliary Dictionary to open the Auxiliary Dictionary dialog box:
•
The Open button allows you to open any apparent auxiliary dictionary highlighted within the list and auxiliary dictionaries can only be opened one at a time to use them with current documents. The New button allows you to create new auxiliary dictionaries by simply by entering a name within the File name field, selecting a location, and clicking on the New button. All new auxiliary dictionaries start empty, so to add words, use the Edit Auxiliary command within the menu, or the Add feature from the Check Story / Document / Masters dialog box, (from the main menu, choose Utilities > Check Spelling to open). The Close button allows you to close the Current Auxiliary Dictionary causing it to not be connected with the either the active document or any new documents.
•
•
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Review Questions
Review Questions
© Cheltenham Computer Training 2002
How would you:
• • • •
Quark QuarkXPress 4 - Slide No 22
Find Text? Replace Text? Check Spelling? Use Auxiliary Dictionary?
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Color Management
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Color Management When you have completed this learning module you will have seen how to:
• • • • • • • • •
Import EPS colors Edit EPS colors Use Pantones Create Pantone colors Edit Pantone colors Use Multi-Ink colors Create Multi-Ink colors Drag and Drop color Blend Colors
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Importing Colors
Importing Colors •
The imported colors will show up as spot colors, therefore they will print on there own color separation.
© Cheltenham Computer Training 2002
Quark QuarkXPress 4 - Slide No 27
Importing EPS colors
•
When you import EPS file that contains non-CMYK or RGB colors in them, Quark will import the colors for you and add them to your colors palette.
Editing EPS colors
•
The imported colors will show up as spot colors, therefore they will print in their own color separation:
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•
To have the color print as a process color, you will have to convert the Model to CMYK and uncheck the Spot Color checkbox:
Note: When you convert Pantone colors to Process colors, you will not get the colors to match 100%, many Pantone colors can not be reproduced by using just process color inks.
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Pantone Colors
Pantone Colors •
When you need to ad color to your work and you do not need to a rainbow of colors, the best thing to use is Pantone colors .
© Cheltenham Computer Training 2002
Using Pantones
Creating Pantone colors
Quark QuarkXPress 4 - Slide No 28
•
When you need to ad color to your work and you do not need a rainbow of colors, the best thing to use is Pantone colors. For example to print the color red in CMYK you need a Magenta plate, and a Yellow Plate, and depending on the shade of Red that you are looking for, you may need a Black plate as well. Now your cost is going up because there is more work involved to print your job.
•
This is where Pantone Colors come in handy. The same job that would have used 3 printing plates and three different kinds of ink to create, now only requires one plate and one Pantone colored ink.
•
When creating pantone colors in Quark, it is a good idea to remember that each pantone color you use will require it's own printed separation, and it's own printing plate to reproduce on a press.
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To Create a Pantone Color: • From the main menu, choose Edit > Colors to open the Colors for dialog box:
•
Click on New to open the Edit Color dialog box:
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•
In the Model drop-down menu, select one of the Pantone color models that best suits your needs:
Note: If you are not sure which Pantone color model to use, contact your Print Service for advice, they will let you know which would work best for your needs. •
Use the scroll bar to pass through all the available Pantone Colors:
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•
When you find the color you are looking for, just select it from the list:
OR use the Pantone number Field to key in the number you are looking for:
Editing Pantone colors
• •
Click OK. Click Save and the color is automatically entered into the Colors palette.
•
When you edit Pantone colors, the control you have over the color is mainly in the Shade of the color, if you want to change the color in any other way, you will have to change to a whole new Pantone color or convert the color to a Process color.
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Multi-Ink Colors
Multi-Ink Colors •
The Multi-ink color model allows you to create colors using a combination of process and spot colors.
© Cheltenham Computer Training 2002
Quark QuarkXPress 4 - Slide No 29
Using MultiInk colors
•
The Multi-Ink color model allows you to create colors using a combination of process and spot colors. Unlike Pantone colors, each color that is used will require more than one printing plate to reproduce the color.
Creating Multi-Ink colors
•
From the main menu, choose Edit > Colors to open the Colors for DocumentX dialog box:
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•
Click on New to open the Edit Color dialog box:
•
In the Model drop-down menu, select Multi-Ink:
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•
Select a color on the right of the dialog box, then select a shade percentage:
• •
Repeat the above step to combine any colors. Enter a name for the color in the Name field:
• •
Click OK. Click Save and the color is automatically entered into the Colors palette.
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Coloring Objects
Coloring Objects •
The Color Palette allows you to select, change and modify colors within your documents.
© Cheltenham Computer Training 2002
Drag and Drop coloring
To color by dragging and dropping: • Select any item on the document, from text box, picture box, line, and frame to text path. • Click and drag a color swatch, not the color name, from the Colors palette onto the selected item:
•
Blending Colors
Quark QuarkXPress 4 - Slide No 30
Release the swatch over the desired item. If applying color to a frame, line to text path, the swatch must be released when the tip of the cursor is over the item wanted to color.
To blend a color: • Select the Item tool from the toolbox. • Select and click on a text box, picture box group or multiple-item selection.
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•
From the main menu, choose View > Show Colors to open the Colors palette:
•
Click on the Background icon:
•
Select from the Fill Type drop down menu either Linear, Mid-Linear, Rectangular, Diamond, Circular, or Full Circular:
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•
Select the #1 button under the Fill Type field, and choose a color and shade percentage:
•
Select the #2 button and choose a second color and shade percentage. As an option, enter an angle between -360° and 360° within the angle field, press Enter to apply the angle:
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Review Questions
Review Questions
© Cheltenham Computer Training 2002
How would you:
• • • • • • • • •
Quark QuarkXPress 4 - Slide No 31
Import EPS colors? Edit EPS colors? Use Pantones? Create Pantone colors? Edit Pantone colors? Use Multi-Ink colors? Create Multi-Ink colors? Drag and Drop color? Blend Colors?
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Image Handling
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Image Handling When you have completed this learning module you will have seen how to:
• • • • • • •
Place Vector EPS Files Place Bitmap EPS Files Link Images Fit Pictures to picture box Center Pictures Scale to Resize a Picture Drag to Resize a Picture and Box
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Importing EPS Files
Importing EPS Files •
A vector image can be resized, moved and enlarged and the output quality will not be affected. However, it cannot be recolored within QuarkXPress.
© Cheltenham Computer Training 2002
Placing Vector EPS Files
•
Quark QuarkXPress 4 - Slide No 32
A vector image can be resized, moved and enlarged and the output quality will not be affected. However, it cannot be re-colored within QuarkXPress.
To import an image: • Select the Item or Content tool. • Click to select a picture box. The Content tool will allow you to choose a box within a group. • From the main menu, choose File > Get Picture to open the Get Picture dialog box. • Checking the Preview box in the Get Picture dialog box will show a thumbnail of the picture being imported. If working on a slower machine, this is not advised, as it could slow the machine even more. • Select the picture file to import. • Click Open or double-click on the file name. Placing Bitmap EPS Files
•
A bitmap picture is made up of small pixels of color. Enlarging a bitmap image above 100% within QuarkXPress will lower the resolution and output quality, yet shrinking it will improve the resolution and output quality. Simple color changes like applying a Pantone tint, can be applied to a bitmap picture.
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Image Handling
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Links
Links •
•
When you import links into QuarkXPress, you will have to keep and eye on where you are importing your images from. Use the Picture usage Dialog box to keep track of your image links.
© Cheltenham Computer Training 2002
Linking Images
• •
•
Quark QuarkXPress 4 - Slide No 33
When you import links into QuarkXPress, you will have to keep an eye on where you are importing your images from. If you move pictures to a new folder or pull images from a CD, you may run into issues where you loose image links. When you loose an image link, Quark will use 72 dpi (low res) image file when you print your document. Use the Picture Usage dialog box to keep track of your image links:
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Advanced Scaling
Advanced Scaling •
While holding the CTRL + ALT + Shift key combination, press “F”. If the ALT key is not pressed, the picture will fit into the box, however the proportions will alter relative to its original picture.
© Cheltenham Computer Training 2002
Fitting Pictures to picture box
• •
Quark QuarkXPress 4 - Slide No 34
Select the Item or Content tool. Click on a picture on the document to select it:
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•
While holding the Ctrl + Alt + Shift key combination, press “F”. If the Alt key is not pressed, the picture will fit into the box, however the proportions will alter relative to its original picture:
Centering Pictures
• • •
Select the Item or Content tool. Click on a picture on the document to select it. While holding the Ctrl + Shift key combination, press “F”.
Scaling to Resize a Picture
• • •
Select the Item or Content tool. Click on a picture to select it. To enlarge a picture 5% at a time, while holding the Ctrl + Alt + Shift key combination, press the > key. To shrink a picture 5% at a time, while holding the Ctrl + Alt + Shift key combination, press the < key. OR
• • Dragging to Resize a Picture and Box
• • •
From the main menu, choose View > Show Measurements to open the Measurements palette. Enter new values for the X % and/or Y% fields. Select the Item or Content tool. If altering a Bézier picture box, from the main menu, choose Item > Edit > Shape to deselect this option. While holding the Ctrl + Alt + Shift key combination, allow the picture to reappear, then select and drag a handle as required to reshape. Note: To duplicate a picture and its box quickly, press the Ctrl + D key combination.
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Review Questions
Review Questions
© Cheltenham Computer Training 2002
How would you:
• • • • • • • • •
Quark QuarkXPress 4 - Slide No 35
Place Vector EPS Files? Place Bitmap EPS Files? Link Images? Embed images? Update Links? Fit Pictures to picture box? Center Pictures? Scale to Resize a Picture? Drag to Resize a Picture and Box?
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Working with Multiple Objects QuarkXPress 6 - Day 2
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Working with Multiple Objects When you have completed this learning module you will have seen how to:
• • • • • • • • •
Lock Objects Unlock Objects Send to Back Bring to Front Step and Repeat Wrap Text Inside Shapes Wrap Text Outside Shapes Anchor Pictures into Text Boxes or Text Paths Edit Anchored Pictures
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Locking Your Work
Locking Your Work •
When you have a lot of objects on your document you can use the Locking feature to prevent objects from being move accidentally.
© Cheltenham Computer Training 2002
Quark QuarkXPress 4 - Slide No 36
Locking Objects
• • • •
Select the Item or Content tool. Select either one or a multiple of items to be locked. From the main menu, choose Item > Lock. When the cursor is moved over the item, it will now change into a small lock to show that the locking was successful:
Unlocking Objects
• • •
Select the Item or Content tool. Select either one or a multiple of items to be unlocked. From the main menu, choose Item > Unlock.
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Layers
Layers •
The Send to Back command allows you to send a particular item from any location to the bottom layer of all items on a document.
© Cheltenham Computer Training 2002
Sending to Back
• • •
Quark QuarkXPress 4 - Slide No 37
The Send to Back command allows you to send a particular item from any location to the bottom layer of all items on a document. Select the Item or Content tool. Select an item that you want to have as the bottom layer:
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Bringing to Front
QuarkXPress 6 - Day 2
•
From the main menu, choose Item > Send to Back:
•
The Send to Front command allows you to send a particular item from any location to the top layer of all items on a document. Select the Item or Content tool. Select an item that you want to have as the top layer:
• •
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From the main menu, choose Item > Send to Front:
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Step and Repeat
Step and Repeat •
The Step and Repeat command allows you to create multiple duplicates at the same time, and have the duplicates placed at a set distance from each other.
© Cheltenham Computer Training 2002
Stepping and Repeating
Quark QuarkXPress 4 - Slide No 38
•
The Step and Repeat command allows you to create multiple duplicates at the same time, and have the duplicates placed at a set distance from each other. The distance is calculated from the upper left corners of each item. This also allows you to reproduce multiple pictures and captions in exact horizontal or vertical rows.
To • • •
Step and Repeat an item: Select the Item or Content tool. Select an item or group to apply the command to. From the main menu, choose Item > Step and Repeat to open the Step and Repeat dialog box:
•
The Repeat Count field allows you to enter the number of duplicates to be made.
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•
The Horizontal Offset field allows you to enter a minus sign to step and repeat items to the left of the original item, or enter 0 to have the duplicates align on their left edges, and not move horizontally.
•
The Vertical Offset field allows you to enter a minus sign to step and repeat items above the original, or enter 0 to have the duplicates align on their top edges, and not move vertically.
•
Entering a positive value in both the Horizontal Offset and Vertical Offset fields will create a stair-step arrangement of the duplicates:
•
Click OK.
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Text and Shapes
Text and Shapes
© Cheltenham Computer Training 2002
Wrapping Text Inside Shapes
Quark QuarkXPress 4 - Slide No 39
To wrap text inside a picture: • Select the Item or Content tool. • This is best done with a silhouetted image in a flat white or off-white background. • Select the image, making sure that the picture box is in front of the text box. If not, from the main menu, choose Item > Bring to Front. • From the main menu, choose Item > Modify to open the Modify dialog box.
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•
Select the Clipping tab, and in the Clipping Type field, select NonWhite Areas:
• • •
Select the Invert checkbox. Select the Runaround tab. From the Type field, select Same As Clipping:
•
Click OK.
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Wrapping Text Outside Shapes
QuarkXPress 6 - Day 2
To wrap text around a picture: • Select the Item or Content tool. • Select a picture box, making sure that it is placed on top of the text box. If not, select the picture box and from the main menu, choose Item > Bring to Front. • From the main menu, choose Item > Runaround to open the Runaround dialog box:
• •
In the Type field, select Non-White Areas. In the Outset field, enter a number in points in order to adjust the space that is between the picture and the surrounding text. OR
•
Select the Same As Clipping box to have the text runaround conform to a clipping path.
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•
Click Apply to preview the runaround.
•
Click OK.
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Anchoring Pictures
Anchoring Pictures •
Anchoring text allows you to embed pictures into text box. This eliminates having to group the text and the picture together every time you want to move the two objects around.
© Cheltenham Computer Training 2002
Anchoring Pictures into Text Boxes or Text Paths
Editing Anchored Pictures
•
Quark QuarkXPress 4 - Slide No 40
Anchoring text allows you to embed pictures into text box. This eliminates having to group the text and the picture together every time you want to move the two objects around. An Anchored item can be reshaped, re-colored, resized, a fame added, the content can be altered from picture to text, and more.
To • • • • • •
Anchor a item: Select the Item tool. Select the item that is to be anchored. From the main menu, choose Edit > Copy. Select the Content tool. Click within the text box to create the insertion point. From the main menu, choose Edit > Paste.
To • • •
Align an Anchored Picture: Select the Item or Content tool. Slick on the anchored picture. If the Measurements palette is not open, from the main menu, choose View > Show Measurements:
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In the Measurements palette, click on the Align with Text Ascent icon, and the top of the anchored picture will be aligned with the top of the character to its right:
OR •
In the Measurements palette, click on the Align with Text Baseline icon, and the bottom of the anchored picture will be aligned with the baseline of the text that it is anchored to:
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Working with Multiple Objects
Learn iT! Computer Software Training
QuarkXPress 6 - Day 2
Review Questions
Review Questions
© Cheltenham Computer Training 2002
How would you:
• • • • • • • • •
Quark QuarkXPress 4 - Slide No 41
Lock Objects? Unlock Objects? Send to Back? Bring to Front? Step and Repeat? Wrap Text Inside Shapes? Wrap Text Outside Shapes? Anchor Pictures into Text Boxes or Text Paths? Edit Anchored Pictures?
FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.com
Printing
81
QuarkXPress 6 - Day 2
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Printing When you have completed this learning module you will have seen how to:
• • • • • •
Create a PostScript File Create Spreads Print Spreads Suppress with Picture Usage Suppress Objects Suppress Pictures in Printing
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82
Printing
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QuarkXPress 6 - Day 2
Postscript Printing
Postscript Printing •
Confirm that the correct Printer Description file is within the PPD Manager before you create a PostScript file, so it will be visible once in the Setup tab of the Print dialog box.
© Cheltenham Computer Training 2002
Creating a PostScript File
Quark QuarkXPress 4 - Slide No 42
•
Confirm that the correct Printer Description file is within the PPD Manager before you create a PostScript file, so it will be visible once in the Setup tab of the Print dialog box.
• •
From the desktop, select Start > Settings > Printers. Right click on the name of the current printer, and select Properties.
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Printing
83
QuarkXPress 6 - Day 2
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•
Select the Details tab:
•
From the Print to the following port drop down menu, choose FILE: (Creates a file on disk). Click OK. Click within the Quark document window, and from the main menu choose File > Print. Local Print Service providers should supply what settings to select for the Setup and Output tabs. Click on Properties, and select the PostScript tab. In the PostScript output format drop down list, select Encapsulated PostScript (EPS). Click OK. Click Print. This will open the Print To File dialog box. In the File name field, enter a name for the file, and select a folder from the Folders list to where the output file will be saved.
• • • • • • • •
FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.com
84
Printing
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QuarkXPress 6 - Day 2
Spreads
Spreads •
Spreads allow printing of two or more pages side by side.
© Cheltenham Computer Training 2002
Quark QuarkXPress 4 - Slide No 43
Creating Spreads
To create a spread within a single-sided document: • In the Document Layout dialog box, select a new black page and drag it next to an existing page. • Use a small view size for the document to see the new arrangement.
Printing Spreads
• •
From the main menu, choose File > Print. In the Documents tab, check the Spreads check box.
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Printing
85
QuarkXPress 6 - Day 2
•
Learn iT! Computer Software Training
Set your page size and page orientation to accommodate the spread.
Note: You will not be able to print two Letter Size pages as spreads unless you can print sizes of 11" x 17" or higher.
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86
Printing
Learn iT! Computer Software Training
QuarkXPress 6 - Day 2
Suppressed Printing
Suppressed Printing
© Cheltenham Computer Training 2002
Suppressing with Picture Usage
• •
• • • Suppressing Objects
Quark QuarkXPress 4 - Slide No 44
From the main menu, choose Utilities > Usage to open the Usage dialog box. Select the Pictures tab:
Click to remove the check mark in the Print column of the picture that you do not want to have printed. The picture will not print, but if there is a frame applied to the picture, it will print. Click again in the same column to allow the picture to print. Click Close when done.
To suppress printing of an individual item as well as its frame: • From the main menu, choose Item > Modify to open the Modify dialog box.
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Printing
87
QuarkXPress 6 - Day 2
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•
Select the Box tab:
•
Select the Suppress Printout checkbox at the bottom left corner of the page.
To print the frame of a picture box, but not the picture: • From the main menu, choose Item > Modify to open the Modify dialog box. • Select the Picture tab:
•
Select the Suppress Picture Printout checkbox.
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88
Printing
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Suppressing Pictures in Printing
QuarkXPress 6 - Day 2
To suppress all pictures in printing: • From the main menu, choose File > Print to open the Print dialog box. • Select the Options tab:
• •
In the Output field, select Rough. Once the document is printed, an “x” will show within every picture box, and applied frames will print.
FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.com
Printing
89
QuarkXPress 6 - Day 2
Learn iT! Computer Software Training
Review Questions
Review Questions
© Cheltenham Computer Training 2002
How would you:
• • • • • •
Quark QuarkXPress 4 - Slide No 45
Create a PostScript File? Create Spreads? Print Spreads? Suppress with Picture Usage? Suppress Objects? Suppress Pictures in Printing?
FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.com
