PSM Public Sector Industry Component SAP ERP Central Component Release 5.0
Release Notes
© Copyright 2004 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft®, WINDOWS®, NT®, EXCEL®, Word®, PowerPoint® and SQL Server® are registered trademarks of Microsoft Corporation. IBM®, DB2®, OS/2®, DB2/6000®, Parallel Sysplex®, MVS/ESA®, RS/6000®, AIX®, S/390®, AS/400®, OS/390®, and OS/400® are registered trademarks of IBM Corporation. ORACLE® is a registered trademark of ORACLE Corporation. INFORMIX®-OnLine for SAP and Informix® Dynamic Server Incorporated.
TM
are registered trademarks of Informix Software
UNIX®, X/Open®, OSF/1®, and Motif® are registered trademarks of the Open Group. Citrix®, the Citrix logo, ICA®, Program Neighborhood®, MetaFrame®, WinFrame®, VideoFrame®, MultiWin® and other Citrix product names referenced herein are trademarks of Citrix Systems, Inc. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. JAVA® is a registered trademark of Sun Microsystems, Inc. JAVASCRIPT® is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, SAP Logo, R/2, RIVA, R/3, SAP ArchiveLink, SAP Business Workflow, WebFlow, SAP EarlyWatch, BAPI, SAPPHIRE, Management Cockpit, mySAP.com Logo and mySAP.com are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other products mentioned are trademarks or registered trademarks of their respective companies. Design: SAP Communications Media
Release Notes Table of Contents SAP AG ______________________________________________________________
30 30.1 30.1.1 30.1.2 30.1.3 30.1.3.1 30.1.4 30.1.4.1 30.1.4.2 30.1.4.3 30.1.4.4 30.1.4.5 30.1.4.6 30.1.4.7 30.1.4.8 30.1.4.8.1 30.1.4.8.2 30.1.4.8.3 11 30.1.4.9 30.1.4.9.1 30.1.5 30.1.5.1 30.1.5.2 30.1.5.2.1 30.1.5.2.2 30.1.5.3 30.1.5.3.1 30.1.5.3.2 30.1.5.3.3 30.1.6 30.1.6.1 30.1.6.2 30.1.6.3 30.1.6.4 30.1.6.5 30.1.6.6 30.1.6.7
PSM Public Sector Industry Component PSM-FM Funds Management Government Authorization Checks in Funds Management (changed) Structural Changes in the Funds Management IMG PSM-FM-MD Master Data Creating Groups (Sets) for FM Master Data Substrings (New) PSM-FM-BCS Budget Control System Transfer of Planning Data from SAP BW to B System (change Year of Cash Effectivity (New) Print Budget Entry Documents with PDF (New) Key Figures and Year of Cash Effectivity (Changed) Period-Based Budget Control (New) Print Budget Texts using PDF Forms (Changed) Enhancements for Report Writer for BCS (Changed) PSM-FM-BCS-BU Budgeting Cover Eligibility for Budget Control System (New) Migration Functionality in BCS (Changed) Revenues Increasing the Budget (Changed) PSM-FM-BCS-AC Availability Control Availability Control in the Budget Control System (Changed) PSM-FM-PO Funds Management-Specific Postings Principle of Prudence for Payment Directives (Changed) PSM-FM-PO-EF Earmarked Funds and Funds Transfers Reference Funds Reservation from PR/PO Goi (New) Earmarked Funds (enhanced) PSM-FM-PO-RE Request Requests (enhanced) Calculating Requests (changed) Printing Requests (enhanced) PSM-FM-UP Actual Update and Commitment Update Preparing FI Documents for Archiving (changed) Define checks for plan versions in Controlling (new) Reference Funds Reservation from PR/PO Goi (New) Field Status for PRs/POs Without Account A Categories (New) Changes to the Funds Management Derivation Tool (Changed) Changes to the Funds Management Commitment update (Changed) Changes to the Sales Order Update in Funds
1 1 1 3 4 4 5 5 6 6 7 7 8 8 9 9 10
11 11 12 12 13 13 13 14 14 14 15 15 15 16 16 16 17 17
______________________________________________________________ SAP AG
iii
Release Notes Table of Contents SAP AG ______________________________________________________________
30.1.6.8 30.1.6.9 30.1.7 30.1.7.1 30.1.7.2 30.1.7.3 30.1.7.4 30.1.8 30.1.8.1 30.1.8.2 30.1.9 30.1.9.1 30.1.9.2 30.1.9.3 30.1.9.4 30.1.9.5 30.2 30.2.1 30.2.2 30.2.3 30.2.4 30.2.4.1 30.2.4.2 30.2.5 30.2.5.1 30.2.5.2 30.2.6 30.2.6.1 30.2.7 30.2.7.1 30.3 30.3.1 30.3.2
(Changed) Parallel Processing with Reassignments (new) Redesign of Funds Management Warehouse Concept (Changed) PSM-FM-CL Closing Operations Closing Sales Orders for Closing Operations (new) Workflow for Approval Procedure for Commit (new) Amount Adjustments for Document Chains (new) Document Budget Carryover for Approval Procedure (new) PSM-FM-IS Information system Changes to Commitment Reconstruction in Fu (Changed) Logical Database FMF (enhanced) PSM-FM-DE Special Function P Germany Public-Owned Commercial Operations (enhanced) Adjusting Local Locks in Fiscal Year Chang (enhanced)
PSM-GM Grants Management Changes to the Grants Management IMG (Changed) Changes to the Grants Management Menu (Changed) General Enhancements to Revaluation in Gra (New) PSM-GM-MD Master Data Changes to Grants Management Derivation Tool (Changed) Enhancement to Records Management Integrat (Changed) PSM-GM-BU Budgeting and Availability Control GM Budgeting Enhancements (New and Changed) Grants Management (GM) Revenues Increasing the Budget (New) PSM-GM-UP Actual Update and Commitment Update Service Tools in GM: Reconciliation and Reconstruction (New) PSM-GM-IS Information System Grants Management Report Authorization Enhancement (Changed) PSM-FG Functions for U.S. Government Canceled Funds (New) Closing Sales Orders for Closing Operations (new)
17 18 18 19 19 19 19 19 20 20 20 21 21 21 21 22 22 22 22 23 23 24 24 24 24 24 25 26 26 27 27 28 28 29
______________________________________________________________ SAP AG
iv
Release Notes Table of Contents SAP AG ______________________________________________________________
30.3.3 30.3.4 30.3.5 30.3.6 30.3.6.1 30.3.7 30.3.7.1 30.3.7.2 30.3.7.3 30.4 30.4.1
Changes to the Federal Government Implemen (Changed) Changes to the Federal Government Menu (Changed) Changes to Intragovernmental Payments and (changed) PSM-FG-PP US Prompt Payment Act New Report in the Prompt Payment Act Feature (New) PSM-FG-IS Information System Legal Changes in FACTS II (Changed) Federal Government Report Authorization En (Changed) Federal Government Transaction Register En (Changed) PSM-FA Fund Accounting Fiducary funds: Automatic transfer posting balance
30 30 31 31 31 31 31 32 32 33 33
______________________________________________________________ SAP AG
v
Release Notes ______________________________________________________________
30 PSM
Public Sector Industry Component
30.1 PSM-FM
Funds Management Government
30.1.1 Authorization Checks in Funds Management (changed) Use As of SAP ECC 5.0, Public Services (EA-PS 500) the authorization check for component Funds Management (PSM-FM) was changed and enhanced with the following functions: Check New Activities For a different control of authorizations in Funds Management (FM), the authorization objects were enhanced with new activities. The new activities replace the old activities. If you want to use the new activities, you must update the existing user profile according. Alternatively, you can continue using the old activities or activate them for specific areas. a)
If you want to continue using only the old activities, set the indicator Check Old Activities in IMG activity Activate Old Authorization Check.
b)
If you want to continue using the old activities only in individual areas of FM and otherwise convert the new activities, then you can implement this with Business Add-In BAdI: Activate Old Activities.
Overview of old and new activities: New Activity 12 Park FI documents 13 Release requests 11 Display commitment/actual documents for requests 23 Distribute budget 57 Distribute parked budget
Old Activity 10 Post 10 Post No authorization check except 22 Post Budget 51 Post parked budget
Info system - Activities for document display: 11 Display commitment/actuals documents 03 Display 21 Display budget 03 Display 52 Display parked budget 03 Display Check in Former Budgeting You can use authorization groups to define different authorizations for the budgeting activities of a budget version. You define the settings in IMG activity Activate Activity-Related Budget Versions. The corresponding authorization object is F_FM_OPEN. The activities Distribute Budget and Distribute Parked Budget can be defined after activating the new activities separately from activities Post Budget and Transfer Parked
______________________________________________________________ SAP AG
1
Release Notes ______________________________________________________________
Budget
(see: Overview of Old and New Activities).
Check when Creating/Changing Commitments/Actuals Documents The authorization objects of Funds Management (FM area, FM account assignment) are checked before a document is changed irrespective of whether you have activated the old or new activities). Until EA-PS 200 SP03 this check took place when a changed document was saved. This changed system response applies for the following documents: -
Earmarked funds
-
Purchase requisitions (new transactions)
-
Purchase orders (new transactions)
-
FI documents
If you have activated the new activities, activity 11 is also checked in the display transactions (Display Commitments/Actuals Documents). This was only checked with the display of requests up to EA-PS 200 SP03 (Old name of activity 11: Generate Requests). System Response with Authorization Checks in the Info System. Until EA-PS 200 SP03 no list was issued in the info system when an authorization for an FM account assignment iwas missing. The program was terminated with an error message. The system response has changed as follows: If the display authorization for certain data (master data, document items) is missing, only data for which an authorization exists is displayed in the list. You are notified that the total of the amounts issued by the report is reduced. Check on Account Assignment Elements Functional Area, Funded Program and Grant with Postings Until EA-PS 200 SP03 postings on account assignment elements Functional area, Funded program and Grant were possible without an authorization check. As of this release, an authorization check takes place with activity Post and/or Park FI Documents. Effects on System Administration The new activities are activated by default in the Customizing of Funds Management. The indicator Check Old Activities is not set accordingly and BAdI FM_AUTH_OLD_ACTIVITY is not implemented. -
If you want to continue carrying out the authorization check with the old activities, set the flag Check Old Activities . Subsequent activities, such as the adjustment of an authorization profile, are not necessary.
-
If you want to upgrade from the old to the new activities, you must enhance the authorizations of the affected user profile or reference user profile with these activities.
-
If you use the account assignment elements functional area, funded program and grant, you must add the activites Post or Park FI Documents to the user profiles when using the new activities. If this is too time-consuming, you can switch off the check on these account assignment elements using BAdI FM_AUTH_DIMENSIONS.
______________________________________________________________ SAP AG
2
Release Notes ______________________________________________________________
Effects on Customizing You define the settings for new/old activities in the Customizing of Funds Management, under Basic Settings -> Authorization Check -> Activate Old Authorization Check. Former Budgeting: You define authorization groups for budgeting processes in the Customizing of Funds Management under Budgeting and Availability Control -> Budget Versions -> Activate Process-Related Budget Versions or Activate Activity-Related Budget Versions (German Government). See also The new activities are also available with Release EA-PS 200 (SP 04) (see note 679160).
30.1.2 Structural Changes in the Funds Management IMG Use The structure of the Funds Management implementation guide was changed for SAP ECC 5.0, Public Services (EA-PS 500). Deleted IMG Activities -
Select Transaction Types
-
Assign Warehouse Funds Center
-
Flag Transactions Types as Relevant to Budget New IMG Activities
Basic Settings Under the new structure node Authorization Check -
BAdI: Activate Some Old Activities
Earmarked Funds and Funds Transfer Under the nodes Business Add Ins (BAdIs) -
BAdI: Define Document Types for Reduction by Other Documents
Budget Control System (BCS) -
New structure node Migration of Former Budgeting to BCS
-
Under the node Budget Entry
-
-
Plan Data Transfer from Position Budgeting and Control
-
Form Assignment for Printing Budget Documents
Under the node Control Budgeting Process Flow -
New sub-node Cover Eligibility
______________________________________________________________ SAP AG
3
Release Notes ______________________________________________________________
-
Under the node Business Add Ins (BAdIs) of Budgeting -
-
Activate Period Control
BAdI: Control Budget Periods
Under the node BCS Availability Control -
Define Filter Settings for Commitment/Actual Values
Actual and Commitment Update/Integration Under the node Integration Cost and Project Controlling -
Set Checks for CO Plan Version
Under the new structure node Position Budgeting and Control -
Define Document Type for Earmarked Funds
Closing Operations Under the structure node Business Add-Ins for Closing Operations in Budget Control System (BCS) -
BAdI: Document Budget Carry Over in Approval Procedure Unnamed IMG Activities
-
Define Start for Integration HR (without personnel commitment scenario 2). Define Start for Integration HR (scenario 2)
-
Integration HR Funds and Position Management (scenario 3) in HR Funds and Position Management.
30.1.3 PSM-FM-MD
Master Data
30.1.3.1 Creating Groups (Sets) for FM Master Data Substrings (New) Use As of SAP ECC 5.00, Public Services (EA_PS 500), you can subdivide the Funds Managements master data into several fields, so called substrings. This enables you to store master data information in your system using the subdivision of master data. The following transactions are provided in the standard system to maintain groups (sets) for master data substrings: FM_CISUB_SET1 FM_CISUB_SET2 FM_CISUB_SET3 FM_FCSUB_SET1 FM_FCSUB_SET2
______________________________________________________________ SAP AG
4
Release Notes ______________________________________________________________
FM_FCSUB_SET3 FM_FDSUB_SET1 FM_FDSUB_SET2 FM_FDSUB_SET3 FM_FNSUB_SET1 FM_FNSUB_SET2 FM_FNSUB_SET3 In this way, you can apply the concept of grouping master data fields in order to create groups for master data substrings. As of SAP ECC 5.00, Public Services (EA_PS 500), you can also activate the subdivision of master data without using a separator. In this way, you can use the total length of the master data fields without losing characters used for separators, that is, you can now customize the subdivision without any separators between the substrings. Effects on Customizing Do not checkmark the separator column in the IMG activity Activate Subdivision. Note that you can change the separator or avoid it only if previously, you have not created any master data using the subdivision functionality.
30.1.4 PSM-FM-BCS
Budget Control System
30.1.4.1 Transfer of Planning Data from SAP BW to Budget Control System (change Use As of SAP ECC 5.00, Public Services (EA_PS 500), you can transfer planning data from SAP BW to BCS. Some of the previous planning functionality is no longer supported and has been replaced by a new solution. In order to run the transfer, carry out the following: -
make settings in the IMG activity Define Field Assignments
-
run the transaction FMCYCOPI_BW.
If you want to reverse an entry document, use transaction FMDOCREV Reverse Budget Entry Document. Effects on Existing Data Customizing for the definition of field assignments and planning data previously entered remains unchanged. This means that the Customizing settings are used in the same way as previously. However, please note that some transactions are no longer supported (see below).
______________________________________________________________ SAP AG
5
Release Notes ______________________________________________________________
Effects on Data Transfer If you want to reverse a previously created entry document, you have the following options: -
You can run the transaction to reverse budget entry documents, using the entry document number.
-
Using transaction SE38, execute the program "BPREP_RETRAKTOR_REVERSE_BCS", and enter the document number of the data transfer.
Effects on Customizing The previous IMG activity "Create Number Ranges for Plan Data Transfer from BW" is no longer in use and has been removed from the Implementation Guide. See also The following transactions are no longer supported: 1.
FMBPRET_BCS (Transfer Plan Data)
2.
FMBPREVERSE_BCS (Reverse Plan Data Transfer)
3.
FMBPLOGSHOW_BCS (Display Documents)
4.
FMBPQV_BCS (Query Variant for Budget Preparation from BW system)
30.1.4.2 Year of Cash Effectivity (New) Use As of SAP ECC 5.00, Public Services (EA_PS 500), the functionality of the year of cash effectivity (YCE) is supported in the Funds Management module Budget Control System (BCS). You can use the year of cash effectivity in the following areas: -
Budget preparation
-
Budget entry using the Budget Planning tool or the Budgeting Workbench
-
Budget mass transactions (copy, carryforward of residual budget, etc.)
-
Availability control
-
BCS key figures
-
Reporting (Business Information Warehouse, Report Writer)
Effects on Customizing You activate the YCE functionality in BCS Customizing per FM area and per budget category in the IMG activity Choose Budget Category.
______________________________________________________________ SAP AG
6
Release Notes ______________________________________________________________
30.1.4.3 Print Budget Entry Documents with PDF (New) Use As of SAP ECC 5.00, Public Services (EA_PS 500), you can print budget entry documents via the budgeting workbench (transaction FMBB) or via the transaction FMEDD (display documents), with the PDF format. Effects on Customizing In the IMG activity Assign Forms for Budget Entry Document, enter the name of the PDF form for a specific Document Type and Budgeting Process. See also Release Note Print Budget Texts Using PDF Forms.
30.1.4.4 Key Figures and Year of Cash Effectivity (Changed) Use As of SAP ECC 5.00, Public Services (EA_PS 500), for the posting database table (BW datasource) FMIT, you can use the meta-value "&" as input in the field Year of Cash Effectivity. Here is a example of the use of this meta-value in a key figure: -
You have defined a new key figure with the datasource FMIT using the meta-value "&" for the field year of cash effectivity.
-
You have created commitments or actuals with the years of cash effectivity 2008, 2009 and 2010 and you have defined in BCS Customizing that the fiscal year is 2004 and the last year of cash effectivity is 2008. This means there is a time horizon of four years.
-
The key figure tool must now take into account all the years of cash effectivity (2008, 2009 and 2010) from datasource FMIT and will aggregate them into the year of cash effectivity 2008.
-
If you define a key figure with the meta-value " # " for the field Year of cash effectivity with the datasource FMIT, and create commitments/actuals in 2009, the key figure tool will not evaluate this posting because this posting is out of the BCS time horizon.
Effects on Customizing Choose transaction FMKFDEF Key Figures Definition. See also Release Note Year of Cash Effectivity.
______________________________________________________________ SAP AG
7
Release Notes ______________________________________________________________
30.1.4.5 Period-Based Budget Control (New) Use As of SAP ECC 5.00, Public Services (EA_PS 500), the period control functionality for budgeting is supported in the Funds Management module Budget Control System (BCS). Period control is used in the following areas: -
Budget entry via the budget planning tool or the budgeting workbench
-
Budget mass transactions (copy, carryforward of residual budget, etc.)
Period-based budgeting provides additional functionality that enables you to: -
Control which periods of a given fiscal year are open and which are closed
-
Control which funds are managed according to period settings
You can manage your budgeting data by budgeting periods (open / close using from-to periods) on a detailed fund level, and with or without using fund-based data. You can also manage budgeting data on a more detailed level, such as on the FM account assignment level (per fund, etc.) using the Business Add-In Control Budgeting Periods. Effects on Customizing Period-based budgeting control is activated in BCS Customizing per FM area and version in the IMG activity Activate Period Control.
30.1.4.6 Print Budget Texts using PDF Forms (Changed) Use As of SAP ECC 5.00, Public Services (EA_PS 500), you can print budget texts using either PDF forms or SAP Smartforms. These texts are created using transaction FMTEXT and displayed, for example, in the budgeting workbench. Effects on Customizing Make the necessary settings for your FM area in the IMG activity Assign Forms for Budget Text. Note: You can only select one kind of form.
30.1.4.7 Enhancements for Report Writer for BCS (Changed) Use The following enhancements have been made to the Report Writer table FMRBCS for the Budget Control System.
______________________________________________________________ SAP AG
8
Release Notes ______________________________________________________________
-
Two fields for the Year of Cash Effectivity (YCE) have been added. -
one field contains the year(s) that actuals are effective for cash spending (used in the FM update profile, called GNJHR)
-
the other contains the year(s) of cash effectivity as used in BCS budgeting (CEFFYEAR)
There is a new report for this, 4FBOYCE Overview by Year of Cash Effectivity.
(transaction FMRP_RW_EFFYEAR), called Budget
-
The field Cover Group, used in Cover Eligibility functions, has been added. This field can only be used to evaluate information from the availability control (AVC) ledgers. There is also a new report for this, 4FCOVRGRP (transaction FMRP_RW_COVRGRP), called Budget Usage in Cover Groups.
-
Master Data Substrings have been added. Here, new characteristics have been added to contain these substrings for commitment items, funds centers, funds, functional areas, as well as the associated string IDs. Note The new characteristics of the master data substrings are not active in the delivered library, 4FM. To make use of them, you have to copy the library into your customer namespace and activate these characteristics. They have not been implemented in the selection criteria of the drilldown reports, so in your library you must decide whether you want: no drilldown, drilldown without passing all parameters, or whether you want to implement your own drilldown report.
See also Release Note Year of Cash Effectivity.
30.1.4.8 PSM-FM-BCS-BU
Budgeting
30.1.4.8.1 Cover Eligibility for Budget Control System (New) Use As of SAP ECC 5.00, Public Services (EA_PS 500), the functionality of real cover eligibility is offered by the Funds Management module Budget Control System (BCS). Besides manually creating or changing rules for cover eligibility between expenditure budget addresses, you can also generate rules for real cover eligibility using a customizable derivation strategy. Finally, you can get an overview of maintained cover groups and of budget values and consumption data already posted to them. The transactions involved are: -
Generate cover eligibility rules via transaction FMCEGENCG
-
Manually change or create cover eligibility rules using transaction FMCERULE
-
Display cover groups and posted budget and consumption data via transaction FMCEMON01
______________________________________________________________ SAP AG
9
Release Notes ______________________________________________________________
You can define manual and automatic cover eligibility rules: -
Budget addresses grouped together in a manual cover eligibility rule share their budget values for manual transfers between them by using the new budget process Transfer CE.
-
If an automatic cover eligibility rule exists for a group of budget addresses, then availability control automatically shares budget and budget consumption values among these budget addresses and takes into account the specified role of each budget address.
-
As of SAP ECC 5.00, only cover eligibility rules between expenditure budget addresses (i.e. real cover eligibility rules) are supported.
-
Availability control always applies annual checks (i.e. checking horizon Annual Period) with automatic cover eligibility rules.
-
Automatic cover eligibility rules are only checked with the standard control ledgers 9H and 9I shipped by SAP.
-
Neither different release groups nor budget values that are non-eligible for cover are supported - all release and budget values are eligible for cover.
Notes
Effects on Customizing Before using cover eligibility in BCS, you must carry out the following IMG activities: -
Activate Cover Eligibility
-
Maintain Number Range for Cover Groups
-
Define Derivation Strategy for Generating Cover Groups
See also Release notes Year of Cash Effectivity (New) and Availability Control in the Budget Control System (Changed).
30.1.4.8.2 Migration Functionality in BCS (Changed) Use As of SAP ECC 5.00, Public Services (EA_PS 500), the migration functionality enables you to carry out a document-based migration of budget data from Former Budgeting to the Budget Control System (BCS). You can migrate documents previously created in Former Budgeting that correspond to the years before BCS activation in the following ways: -
You can migrate your annual funds. For this select annual data on the corresponding Customizing screens. In this way you migrate the data of all years at least since the activation of BCS.
-
You can also migrate your overall funds: -
for all fiscal years since the start of BCS, provided that annual values exist. This can
______________________________________________________________ SAP AG
10
Release Notes ______________________________________________________________
be extended to all years. -
for the overall amount, if no annual values exist.
The distinction between "annual fund" and "overall fund" depends on the level at which availability control is defined in the Former Budgeting budget profile. Effects on Customizing Carry out migration activities as specified in the IMG node Migration of Former Budgeting to BCS and the subsequent IMG activities. In order to define derivation rules for mapping Former Budgeting fields to BCS fields, must: 1.
2.
3.
you
Check the predefined settings delivered by SAP in the following IMG activities: -
Display Assignment Rules for Budgeting Process
-
Display Assignment Rules for Value Type
Make the necessary settings in the following IMG activities: -
Define Derivation Strategy for Line Items
-
Define Derivation Strategy for Header Data
Carry out the migration of budgeting data in the IMG activity Migrate Budget Documents.
30.1.4.8.3 Revenues Increasing the Budget (Changed) Use As of SAP ECC 5.00, Public Services (EA-PS 500), the function of Revenues Increasing the Budget (RIB) for budget control system (BCS) has been enhanced with the following functionality: -
Copy of RIB rules You can now copy the existing RIB rules between different fiscal years and/or ledgers for RIB. Use the transaction FMRBCPY to copy the RIB rules.
-
List output For the programs Generate Rules for Revenues Increasing the Budget and Reconstruct Index for Revenues Increasing the Budget, the output lists have been enhanced to display all processed objects.
30.1.4.9 PSM-FM-BCS-AC
Availability Control
30.1.4.9.1 Availability Control in the Budget Control System (Changed) Use
______________________________________________________________ SAP AG
11
Release Notes ______________________________________________________________
As of SAP ECC 5.00, Public Services (EA_PS 500), the functionality of availability control has been enhanced in the Budget Control System (BCS): -
Filter settings are now available for actual and commitment values (see SAP Note 648440).
-
A BAdI interface is offered for enhancing the standard filter of Customizing for budget values or for actual/commitment values.
-
An additional activation status for availability control ledger (active with soft check logic) is supported.
-
With transaction FMAVCCUST01, you can display an overview of all Customizing settings for a selected availability control ledger.
-
The standard reports for displaying control object data (transaction codes FMAVCR01 and FMAVCR02) have been enhanced to select availability control data starting from posting addresses or from budget addresses. In addition, when using the hierarchical view for the account assignment elements of the selected control objects, you can now specify for each account assignment element in the Layout Options, whether you want to display the description from the FM Master Data definition, instead its technical name.
-
Besides the standard control objects, availability control now permits you to evaluate cover eligibility rules defined for expenditure budget addresses (see the release note mentioned below).
Effects on Customizing -
Define filter settings for actual/commitment values in the IMG activity Define Filter Settings for Commitment/Actual Values
-
Enhance the filter settings by implementing the methods of the BAdI FMAVC_ENTRY_FILTER in the IMG activity Enhance Filter Settings for Availability Control
-
Apply the new activation status in the IMG activity Define Activation of Availability Control.
See also Release note Cover Eligibility for Budget Control System
30.1.5 PSM-FM-PO
Funds Management-Specific Postings
30.1.5.1 Principle of Prudence for Payment Directives (Changed) Use As of SAP ECC 5.00, Public Services (EA-PS 500), enhancements have been made that take into account the "principle of prudence". This means that preliminary documents (and not only posted documents, as was previously the case) are used for the calculation of open amounts in accounting documents to which the payment directives refer.
______________________________________________________________ SAP AG
12
Release Notes ______________________________________________________________
Effects on Customizing Make any necessary settings by maintaining table FMT003 in transaction SM30. See also Transaction FMPO Create Payment Directive.
30.1.5.2 PSM-FM-PO-EF
Earmarked Funds and Funds Transfers
30.1.5.2.1 Reference Funds Reservation from PR/PO Going Into Stock (New) Use You can now reference a funds reservation from a purchase requsition or a purchase order, even if these documents use account assignment category space, meaning that the order is not for direct consumption, but for inventory stock. Effects on Customizing You must customize the new field status for the object types 07 (stock purchase requisition) or/and 08 (stock purchase order)
30.1.5.2.2 Earmarked Funds (enhanced) Use As of SAP ECC 5.0, Public Services (EA-PS 500), you can use the following functions for earmarked funds: Adobe Forms Now you can use Adobe forms for printing earmarked funds in addition to forms created with SAP Smart Form. Business Add-In (BAdI) for Reducing Earmarked Funds Using the new BAdI Define Document Types for Reduction by Other Documents (FMFR_ALLOW_DOCCATS), you can define which document types (such as funds reservation, funds precommitment) can be reduced by FI documents and documents of the MM invoice check. This also gives you the option to allow the reduction of funds precommitments which is not permitted in the standard system. Reference to Funds Reservation in Purchase Requisitions and Purchase Orders You can now refer to funds reservations in purchase requisitions and purchase orders in which no account assignment category is specified. This function is only available in the transactions ME2*N and ME5*N. In the standard system with active Funds Management, the field earmarked funds is ready for input in the tab page
______________________________________________________________ SAP AG
13
Release Notes ______________________________________________________________
account assignment in the item screen of the processing transactions. Effects on Customizing If you want to use Adobe forms for printing earmarked funds, you have to enter the type of form PDF-based form in addition to the form name. You do this in the IMG activity Define Document Types in Customizing of Funds Management Government. You implement and activate the BAdI in the IMG activity BAdI: Define Document Types for Reduction by Other Documents in the Funds Management Government implementation guide. If you want to change the field status for assigning funds reservations in purchase requisitions and purchase orders, you have to make an entry for the object types 07 (purchase requisition) and 08 (purchase order)in the IMG activity Maintain Field Status for Assigning FM Account Assignments in Customizing of Funds Management Government.
30.1.5.3 PSM-FM-PO-RE
Request
30.1.5.3.1 Requests (enhanced) Use As of SAP ECC 5.0, Public Services (EA-PS 500) the following functions have been added: -
When creating a request using a template a search help is now available in the template window.
-
Following additional fields are now available on the request screen: -
Abbreviation for house bank
-
Country Central Bank- Indicator (CCB Indicator) Note that for this release only the CCB indicator for Germany is allowed.
-
Delivering Country
-
The deletion of standing request (program RFFMKG02) can be limited to Only Standing Requests without Execution .
-
The control of the approval procedure is now possible not only for each request category but also for each document type.
Effects on Customizing You define the control for the approval process in the Customizing of Funds Management, under Funds Management-Specific Postings -> Requests -> Request Categories -> Control Processing of Request Categories.
30.1.5.3.2 Calculating Requests (changed) Use
______________________________________________________________ SAP AG
14
Release Notes ______________________________________________________________
As of SAP ECC 5.0, Public Services (EA-PS 500) parked request amounts referring to a payment/acceptance request are included in the amount calculation - the calculation used to only take place for posted requests. This changed calculation logic affects the following request categories: -
Deduction
-
Deferral
-
Waive
-
Remission
30.1.5.3.3 Printing Requests (enhanced) Use As of SAP ECC 5.0, Public Services (EA-PS 500), you can use your own forms for printing requests with the following form types: -
Remission
-
Short-term waiver
-
Flat remainder cleanup
-
Deferral
Effects on Customizing If you want to use your own forms with the new form types, you have to assign your forms to these form types. You do this in the IMG activity Request Printout: Assign Own Forms.
30.1.6 PSM-FM-UP
Actual Update and Commitment Update
30.1.6.1 Preparing FI Documents for Archiving (changed) Use For SAP ECC 5.0, Public Services (EA-PS 500), the program Check Archivable Documents (RFFMSAPF048_CHECK) that you could use to check the accounting document status with regards to business processes in Funds Management -before your archiving - has been replaced by programs FMARC and FMARC_BATCH. If the payment selection is active in the Customizing of Funds Management Government , only FI documents that are no longer imported and processed with the payment selection can be archived. You must therefore check before archiving whether the documents are relevant for the payment selection. The new programs only release documents for archiving that are no longer needed by
______________________________________________________________ SAP AG
15
Release Notes ______________________________________________________________
the payment selection. If the payment selection is no longer active in Customizing, you do not need to carry out this check. See also For more information on the new programs, see SAP note 614931.
30.1.6.2 Define checks for plan versions in Controlling (new) Use As of SAP ECC 5.0, Public Services (EA-PS 500) you can define whether checks for the derivation of account assignment elements in Funds Management should be carried out for plan versions in Controlling. Effects on Customizing In the standard system, the derivation of account assignment elements is checked completely by the system. You can switch off this check for the first period of a planning horizon or completely in the Customizing of Funds Management Government in IMG activity Define Checks for CO Plan Version.
30.1.6.3 Reference Funds Reservation from PR/PO Going Into Stock (New) Use You can now reference a funds reservation from a purchase requsition or a purchase order, even if these documents use account assignment category space, meaning that the order is not for direct consumption, but for inventory stock. Effects on Customizing You must customize the new field status for the object types 07 (stock purchase requisition) or/and 08 (stock purchase order)
30.1.6.4 Field Status for PRs/POs Without Account Assignment Categories (New) Use It is now possible to customize the Funds Management (FM) account assignment elements (and funds reservations) for purchase orders (POs) and purchase requisitions (PRs) with account assignment category space, meaning items that are not ordered for consumption, but which go into stock.
______________________________________________________________ SAP AG
16
Release Notes ______________________________________________________________
This feature is only supported in the new transactions (ME2*N and ME5*N). Effects on Customizing This is optional. If you do not carry out this customizing and FM is active, all the available fields are displayed as optional.
30.1.6.5 Changes to the Funds Management Derivation Tool (Changed) Use As of SAP ECC Release 5.0, it is possible to create multiple strategies for the Funds Management (FM) derivation tool. The strategy 'SAP' contains all rules used in previous releases as well as any predefined rules added using the step Select Derivation Steps. Effects on Customizing It is necessary to assign a company code to a strategy in the step Define Account Assignment Derivation or by using the Method GET_STRATEGY in the Business Add-In BAdI:FM derivation tool to overwrite the assignment of company code to strategy.
30.1.6.6 Changes to the Funds Management Commitment update (Changed) Use As of SAP R/3 Enterprise Core Component 5.0, processing of a blocked purchase order line item no longer results in a Funds Management (FM) commitment reduction. The system behavior of blocked purchase orders is now identical with that of earmarked funds. Note that processing of a deleted purchase order line item still results in reduction of the FM commitment Effects on Existing Data Existing documents remain unaffected until they are changed.
30.1.6.7 Changes to the Sales Order Update in Funds Management (Changed) Use As of SAP R/3 Enterprise Core Component 5.0, you can deactivate Funds Management (FM) commitment updating for sales orders. Effects on Existing Data If you decide to deactivate FM commitment updating, existing commitment items are not deleted
______________________________________________________________ SAP AG
17
Release Notes ______________________________________________________________
or reduced. Effects on Customizing A new Deactivate SD Order Update indicator has been added to the SD Integration in the Funds Management Updating Control: Details view. The view is part of the Public Sector Management section of the Implementation Guide (IMG). The indicator can be set by following path Public Sector Management -> Funds Management Government -> Actual and Commitment Updating/Integration -> General Settings -> Make Other Settings, by using transaction OFUP or by choosing Make Other Settings.
30.1.6.8 Parallel Processing with Reassignments (new) Use Problems could occur with performance when large document amounts are reassigned (program RFFMCHAT). As of SAP ECC 5.0, Public Services (EA-PS 500) you can distribute the processing of reassignments to several dialog processes in order to reduce the overall runtime of program execution.
30.1.6.9 Redesign of Funds Management Warehouse Concept (Changed) Use The main changes are as follows: -
The warehouse funds center and any other account assignment can be derived using the derivation tool.
-
The statistical indicator must be triggered using a statistical commitment item.
Effects on Customizing The following customizing is now obsolete: -
The settings "Unassigned Purchase Orders" and "Goods Issue" in Funds Management Updating Control (Transaction OFUP)
-
The setting "Assign Warehouse Funds Center" (Transaction FMLF)
-
The setting "Select Transaction Types" (Transaction OFBW)
To ensure full compatibility with the old functionality the derivation tool provids three additional flags : -
FLG_INVNTRY_PSTNG :
Indicates that the current posting is an inventory posting
-
VAL_CLASS: Valuation Class
-
MOVE_TYPE: Movement Type (Inventory Management)
The new concept must be installed as part of an upgrade project.
______________________________________________________________ SAP AG
18
Release Notes ______________________________________________________________
30.1.7 PSM-FM-CL
Closing Operations
30.1.7.1 Closing Sales Orders for Closing Operations (new) Use As of SAP ECC 5.0, Public Services (EA-PS 500) you can close Sales orders automatically and reset the expected revenue in Funds Management using program Closing Operations: Close Open Items. The selection of items to be closed at document level (for example document number interval) can be limited as of this release using the function Free Selections. Effects on Existing Data You must delete and recreate already existing selection variants for this program.
30.1.7.2 Workflow for Approval Procedure for Commitment Carryforward (new) Use As of SAP ECC 5.0, Public Services (EA-PS 500) you can use the functions of SAP Business Worklow for the approval procedure for the commitment carryforward. Effects on Customizing If the commitment carryforward should run through an approval procedure, you must activate this function in the IMG of Funds Management Government in IMG activity " Define Basic Settings for Commitment Carryforward". For more information on which settings you have to define for the Workflow, see Definition Approval Procedure for Commitment Carryforward".
"Role
30.1.7.3 Amount Adjustments for Document Chains (new) Use As of SAP ECC 5.0, Public Services (EA_PS 500) you can use program Closing Operations: Execute Amount Adjustment for Document Chains (RFFMFYCVA) with which you can set open amounts of earmarked funds to zero. You can use program Closing Operations: Undo Amount Adjustment of Document Chains (RFFMFYCVA_REV).
______________________________________________________________ SAP AG
19
Release Notes ______________________________________________________________
30.1.7.4 Document Budget Carryover for Approval Procedure (new) Use As of SAP ECC 5.0, Public Services (EA-PS 500) you can use Business Add-In (BAdI) Document Budget Carryover for Approval Procedure (FM_CCF_APPROVAL). As long as you use the two-level approval procedure for the commitment carryforward, you can use this BAdI to document in the commitment line items whether budget for commitment was carried over to the new year. Effects on Customizing To implement and activate the BAdI, execute IMG activity BAdI: Document Budget Carryover for Approval Procedure in the IMG of Funds Management Government .
30.1.8 PSM-FM-IS
Information system
30.1.8.1 Changes to Commitment Reconstruction in Funds Management (Changed) Use As of SAP R/3 Enterprise Core Component 5.0, reconstruction of commitments for Sales and Distribution (SD) sales orders has been changed as follows: -
A new detail log shows the inconsistencies found at object level.
-
Documents carried forward can be corrected.
-
Documents updated using Period-Based Encumbrance Tracking (PBET) can be corrected.
-
It is now possible to update budget assigned values. To achieve this, you need run program RFFMRP07N Reconstruction of Sales Orders in Funds Management
Effects on Customizing No special customizing is required.
30.1.8.2 Logical Database FMF (enhanced) Use From SAP ECC 5.0, Public Services (EA-PS 500), you can read the FI line items and commitment/actual totals records from the database and from the archive using the logical database FMF. You can also use this function for your own reports that process the nodes
______________________________________________________________ SAP AG
20
Release Notes ______________________________________________________________
FMFIX (line items from FI documents) and FMTOX (total records commitment/actual). Reading from the archive is now possible for following reports: -
Period-based encumbrance tracking - line items (RFFMEP2AX)
-
Document journal (RFFMEPGAX)
-
Total records for commitment and actual (RFFMTO10X)
-
Total records for budget structure (RFFMTO40)
You define whether you want to evaluate the data from the database or the archive on the initial screen of the relevant report using the function data sources. See also You can find more information in the documentation of the logical database FMF.
30.1.9 PSM-FM-DE
Special Function Public Sector Germany
30.1.9.1 Public-Owned Commercial Operations (enhanced) Use As of SAP ECC 5.0, Public Services (EA-PS 500) you can use the following functions for public-owned commercial operations (PCO): Output with ABAP List Viewer (ALV) The output of reports was converted to the SAP List Viewer(ALV). As a result, the overview of each PCO is no longer included in the same list for the turnover tax list. The user can create a selection variant for each PCO and execute the program with this variant. Integration Contract Accounting Public Sector (PSCD) As of this release, all tax-relevant turnover posted in PSCD will also be included in processes for the management of PCOs in Public Sector Management (PSM). The integration covers all PCO reports. The tax settings in PSCD and PSM must match if the the integration is to be free from errors. In addition to this, the checks carried out by the system in PSCD occur at the same time in PSM, and the postings restrictions for PSM also apply in PSCD. Effects on Existing Data Documents already posted in previous releases of PSCD are not included in the integration.
30.1.9.2 30.1.9.3 Adjusting Local Locks in Fiscal Year Change Operations (enhanced)
______________________________________________________________ SAP AG
21
Release Notes ______________________________________________________________
Use From SAP ECC 5.0, Public Services (EA-PS 500), the local locks are only adjusted during the carryforward and approval of residual budget (transactions FMJC and FMJO) if the amount of the possible adjusted releases falls short of the total of assigned values and local lock.
30.1.9.4 30.1.9.5
30.2 PSM-GM
Grants Management
30.2.1 Changes to the Grants Management IMG (Changed) Use As of SAP R/3 Enterprise Core Component 5.0, the structure of the Grants Management (GM) Implementation Guide (IMG) has changed. Effects on Customizing -
-
The Master Data section has changed as follows: -
The Business Add-In (BAdI) GM Derivation Toolhas been added to the Assignments subnode.
-
The BAdI Allow Value Type Specification in Revaluationhas been added to the Revaluation subnode.
-
The BAdI Map Grant Master Data to Sales Order has been added to the Business Add-Ins subnode.
The Budgeting and Availability Control> section now includes the following: -
A Tools option in the Budgeting subnode, containing the program for deleting budget documents
-
A Revenues Increasing the Budget (RIB) subnode containing the following activities: Define Derivation Strategy for GM RIB Objects Maintain Calculation Rule for GM RIB Maintain Derivation Strategy for Rule Generation
-
In the Indirect Costs (IDC) section, the BAdI has been renamed "Assign Alternative Cost Object and Check IDC Relevance" to reflect enhanced functionality.
-
A new Actual and Commitment Update node has been added. Its Tools subnode contains the following new steps: -
Reconciliation of Purchase Requisitions in GM
-
Reconciliation of Purchase Orders in GM
______________________________________________________________ SAP AG
22
Release Notes ______________________________________________________________
-
Reconciliation of Earmarked Funds in GM
-
Reconciliation of Controlling Documents in GM
-
Reconciliation of FI Parked Documents in GM
-
Delete GM Actual Line Items
-
Transfer FI Documents to GM Ledger
See also Release Note: Revenues Increasing the Budget Release Note: Reconciliation and Reconstruction
30.2.2 Changes to the Grants Management Menu (Changed) Use As of SAP R/3 Enterprise Core Component 5.0, the structure of the Grants Management (GM) menu has changed. -
-
In Budgeting, a Revenues Increasing the Budget (RIB) feature has been added to the Tools section. It contains the following transactions: -
Reconstruct Index for Revenues Increasing the Budget
-
Generate Rules for Revenues Increasing the Budget
-
Enter Single Rule for RIB Object
-
Increase GM Budget from Revenues
The Information System section has been restructured as follows: -
A new Master Data subnode has been added. The Indices subnode and its reports now appear under it. The where-used list for the GM derivation has been added.
-
A new Budget-Related subnode has been added; the budget reports now appear under it.
See also Release Note: Revenues Increasing the Budget
30.2.3 General Enhancements to Revaluation in Grants Management (New) Use As of SAP ECC Release 5.0, Grants Management (GM) revaluation of currency program includes a new Business Add-In (BAdI) that can be implemented for filtering the desired value types to be revaluated.
______________________________________________________________ SAP AG
23
Release Notes ______________________________________________________________
The new BAdI definition is BADI_GM_REV_VT. Effects on Customizing BAdI: Allow Value Type Specification in Revaluation
30.2.4 PSM-GM-MD
Master Data
30.2.4.1 Changes to Grants Management Derivation Tool (Changed) Use As of SAP ECC Release 5.0, it is possible to create multiple strategies for the Grants Management (GM) derivation tool. You assign a company code to each strategy. Effects on Customizing It is necessary to assign a company code to a strategy in the step Maintain Grants Management Assignment Derivation Rules or by using the Method GET_STRATEGY in the Business Add-In BAdI:GM Derivation Tool to overwrite the assignment of company code to strategy.
30.2.4.2 Enhancement to Records Management Integration with GM (Changed) Use As of SAP ECC Release 5.0, the Public Sector Records Management Solution area S_AREA_RMPS has the new RMS_ID S_RMS_RMPS_GM. Now the service providers of the area S_AREA_RMPS are available for Grants Management (GM). Effects on Customizing Configure the grant type customizingwith respect to RM integration
30.2.5 PSM-GM-BU
Budgeting and Availability Control
30.2.5.1 GM Budgeting Enhancements (New and Changed) Use As of SAP ECC Release 5.0, Grants Management (GM) budgeting includes a number of new enhancements, designed to make its functions easier to use. The improvements cover the following:
______________________________________________________________ SAP AG
24
Release Notes ______________________________________________________________
-
GM availability control (AVC) enhancements
-
Indirect cost (IDC) enhancements
-
GM Budgeting Workbench usability
AVC Enhancements include some existing functionality from the Budget Control System (BCS) that did not exist in the old version of GM AVC. The new version offers the following features: -
Definition of absolute variance that can work with or without a tolerance percentage.
-
Use of the internal mail option when a warning is triggered by AVC. Who receives the mail is defined in the Responsibility transaction and the Grant Master definition (Responsibility Tab).
IDC Enhancements include the following features: -
Define automatic or manual calculation of IDC
-
Define IDC either for expenses and revenues
-
Allow FM transfer from GM IDC objects
GM Budgeting Workbench Usability improvements are designed to help users enter information. The features are: -
Define a release amount using a percentage amount in release transaction Allow entering amount using different perspective. That is, in the old functionality, you entered an amount and the system calculate cost sharing amount and total amount; with the new functionality, you can enter the cost sharing amount or total amount with proper recalculation of other amounts.
-
Propose an amount to allocate in cost sharing documents Allow the user to define and maintain distribution percentage between GM objects and FM objects by grant. With this flexible feature, you just need to enter information in the GM area to define the FM fiscal year distribution area.
Effects on Customizing GM AVC Tolerance profile Configure Indirect Cost Rules See also See the GM Budgeting documentation in the SAP Library.
30.2.5.2 Grants Management (GM) Revenues Increasing the Budget (New) Use As of SAP ECC Release 5.0, the function of Revenues Increasing the Budget (RIB) is available for GM budgeting. You can use this function to define rules for increasing the expenditure budget through revenue
______________________________________________________________ SAP AG
25
Release Notes ______________________________________________________________
postings such as customer payments. Revenues increasing the budget are calculated on the basis of updated total values and can be distributed to receiving expenditure GM budget dimensions according to specific calculation formulas. You can generate agenerate such "RIB rules" by applying a new derivation strategy or you can process them manually. Rules for the budget increase (RIB rules) make use of the following: -
RIB objects This is a tool for aggregating available revenues posted to a posting address. Furthermore, on the level of the RIB object, you assign a rule for increasing the budget, in order to specify the following: -
Which expenditure budget dimensions receive budget
-
Which types of revenue (invoices or payments, for example) increase the budget
-
Which calculation formula is used to determine the available budget amount for the increase
-
Calculation formulas You use calculation formulas to define the share of revenues to be available for the increase; you can set lower and upper limits for the budget increase. Usually, only the amount between the lower and upper limit is available for the budget increase, but you can also increase the expenditure budget of a separate surplus budget address by specifying that revenues may exceed the upper limit. In the latter case, the surplus budget grant should be the same as the RIB object grant.
-
Activation status of a rule (or of a RIB object): You cannot delete an existing rule for revenues increasing the budget, instead you must set it to "inactive". Budget increases already posted may then be reversed. As an additional option, you can choose the status frozen: in this case the budget increase posted with this rule remains as distributed. Further revenue increases do not increase the budget of the receiving expenditure budget addresses.
Effects on Customizing Carry out the following Customizing activities for RIB: -
Define Derivation Strategy for GM RIB Objects
-
Maintain Calculation Rule for GM RIB
-
Maintain Derivation Strategy for Rule Generation
See also Program documentation Generate Rules for GM Revenues Increasing the Budget
30.2.6 PSM-GM-UP
Actual Update and Commitment Update
30.2.6.1 Service Tools in GM: Reconciliation and Reconstruction (New)
______________________________________________________________ SAP AG
26
Release Notes ______________________________________________________________
Use As of SAP ECC Release 5.0, Grants Management (GM) provides programs for reconciliation of commitment and open item data posted from components such as Funds Management (FM), Materials Management (MM), and Controlling (CO). GM also provides new functionality for deleting and reposting actual data posted from Financial Accounting (FI). GM reconciliation programs include the following: -
Reconciliation of Purchase Requisitions
-
Reconciliation of Purchase Orders
-
Reconciliation of Earmarked Funds
-
Reconciliation of Controlling Documents
GM reconstruction programs include the following: -
Delete GM Actual Line Items
-
Transfer FI Documents to GM Ledger
In addition, there is a new program to delete GM budget data for inactive versions. Effects on Customizing The reconciliation and reconstruction programs are in the Implementation Guide (IMG) for GM. To access them there, choose Public Sector Management -> Grants Management -> Actual and Commitment Update -> Tools . Alternatively, you can access them directly using the links listed above.
30.2.7 PSM-GM-IS
Information System
30.2.7.1 Grants Management Report Authorization Enhancement (Changed) Use As of SAP R/3 Enterprise Core Component 5.0, the report authorization for Grants Management (GM) has been enhanced. The GM reports are listed under Information System in the GM part of the Easy Access menu. All of the reports comply with the GM authorization standards: -
Check the display authorization for grant, sponsored program, and sponsored class if those objects are available.
-
Check the display authorization on the fund. GM is connected to the report writer reporting tool. The report available is the Overall Budget vs. Commitment/Actuals Totals. Within this reporting tool, the reporting authorizations on the grant, sponsored program, and sponsored class are checked. The GM information system menu offers an overview report for budgeting; within this report, the budgeting authorization check against the budget documents is performed.
______________________________________________________________ SAP AG
27
Release Notes ______________________________________________________________
Effects on Customizing Maintain the authorization groups for Grant, Sponsored Program, and Sponsored Class. For specific authorizations, check the functionality offered in the GM BADI for authorization checks (GM_AUTHORITY_CHECK).
30.3 PSM-FG Government
Functions for U.S. Federal
30.3.1 Canceled Funds (New) Use As of SAP R/3 Enterprise Core Component 5.0, the Canceled Fund Programs for Open Account Receivables and Payables have been created. These programs are part of the preclosing activities necessary when a fund is canceled. A fund is canceled after five years with Expired status. When this happens, the appropriation is not available for new obligations, or adjustments to obligations, or liquidations of obligations. Instead, any remaining funds (open item) are returned to the US Treasury. Canceled Fund Program for Open Account Payables - FI documents (Program name: RFFMCANCEL_FUND_AP, Transaction name: FMFG_CANCELED_AP) This report finds open FI payables for the fund that is being canceled, cancels the open accounts payable (AP) balances, and establishes future funded expense for the amount of the canceled obligations. Canceled Fund Program for Open Account Payables - MM Documents (Program name: RFFMCANCEL_FUND_AP_MM, Transaction name: FMFG_CANCELED_AP_MM) This report finds open MM payables for the fund that is being canceled, cancels the open A/P balances and establish future funded expense for the amount of the canceled obligations. Canceled Fund Program for Open Account Receivables: (Program name: RFFMCANCEL_FUND_AR, Transaction name: FMFG_CANCELED_AR) This report finds open receivable documents for the fund that is being canceled, then cancels accounts receivable (AR) balances and moves open receivable balances into a miscellaneous receipts fund. Subsequent Processing - FI Invoice -
User Enters an Invoice in the Canceled Fund. This generates a fund status message that the fund is canceled (current functionality); if the user is authorized to proceed, the current fund needs to be mapped to the proper current
______________________________________________________________ SAP AG
28
Release Notes ______________________________________________________________
year fund maintaining the values of the derivation strategy 'FGAS' running transaction 'FMYC'. Details below under Customizing. The A/P from Canceled Appropriation and Future Funded Expenses Accounts are maintained through the derivation strategy FGAP by running transaction FMYC. See details below under "Customizing". The following FI entry is made in the canceled fund: -
DR 2960 (A/P from Canceled Appropriations)
-
CR 6800 (Future Funded Expenses) - This credit to an expense will need to trigger an AVC check. An invoice is posted in the current year fund. -
DR Expense
Original line with the New Fund
-
CR Vendor
-
DR 3107
-
CR 5700
-
DR 4610 (Automatically Derived)
-
CR 4901 (Automatically Derived)
(Automatically Derived) (Automatically Derived)
Effects on Customizing Before running these programs, carry out the following Customizing activities: 1.
Maintain the following Derivation Strategies: FGAP, FGAR and FGAS. Maintain Canceled Fund
2.
Assign the strategies maintained above for FM area and Fiscal Year. Assignment Strategy for FM area and Fiscal Year
3.
Maintain FI Configuration. In the IMG, choose Automatic Postings -> Accounts Payable - Postings (Canceled Fund) and Automatic Postings -> Accounts Receivable - Postings (Canceled Fund). Maintain Accounting Information
30.3.2 Closing Sales Orders for Closing Operations (new) Use As of SAP ECC 5.0, Public Services (EA-PS 500) you can close Sales orders automatically and reset the expected revenue in Funds Management using program Closing Operations: Close Open Items. The selection of items to be closed at document level (for example document number interval) can be limited as of this release using the function Free Selections. Effects on Existing Data You must delete and recreate already existing selection variants for this program.
______________________________________________________________ SAP AG
29
Release Notes ______________________________________________________________
30.3.3 Changes to the Federal Government Implementation Guide (Changed) Use The following changes have been made to the Implementation Guide (IMG) Functions for the US Federal Government: -
-
In the Ledgers section, a subnode Adjustments has been added to the Budgetary Ledger node. It contains the following steps: -
Document Types for Adjustments
-
Maintain User Names for Adjustment Types
In the Closing Operations section, a Canceled Funds subnode has been added to the Preclosing (BCS/New Budgetary Ledger node. It contains the following steps: -
Year-End Account Assignment Derivation
-
Subsequent Process Account Assignment Derivation
30.3.4 Changes to the Federal Government Menu (Changed) Use As of SAP R/3 Enterprise Core Component 5.0, the Federal Government menu has changed as follows: -
Closing Operations The Preclosing (BCS) subnode now includes a Canceled Funds subnode. This contains the following programs: -
Accounts Receivable
-
Accounts Payable
Logistics Each of these programs transfers open amounts into new funds from old ones that have been canceled. -
Information System -
The Payment Related node now includes the report for evaluating improper reason codes in the Prompt Payment Act (PPA).
-
The Reporting node has been renamed Reconciliation. The Analysis subnode has been removed and the two reports that appeared below it now appear directly below the Reconciliation node.
-
The status of funds subnode has been removed from the Other node, as have the five- and seven-column reports that previously appeared under it.
-
The Purchase Order History has been added to the Other node.
______________________________________________________________ SAP AG
30
Release Notes ______________________________________________________________
30.3.5 Changes to Intragovernmental Payments and Collections (IPAC) (changed) Use As of SAP R/3 Enterprise Core Component 5.0, legal changes required by the US Federal Treasury have been applied to the IPAC function. Effects on Existing Data -
There have been minor changes to the layout of the outgoing "Upload" file.
-
The posted/projected SGL accounts of all documents involved, including follow-on Budgetary Ledger documents, are stored in the SGL Transaction Record of the outgoing "Upload" file.
Effects on Data Transfer A new "Post SGL Bulk File" is created to advise Treasury as to which SGL accounts were updated/impacted by the incoming "Download" file, IPACed process.
30.3.6 PSM-FG-PP
US Prompt Payment Act
30.3.6.1 New Report in the Prompt Payment Act Feature (New) Use As of SAP R/3 Enterprise Core Component 5.0, the Federal Government information system includes a report that provides an overview of reason codes in customer and vendor invoice documents.
30.3.7 PSM-FG-IS
Information System
30.3.7.1 Legal Changes in FACTS II (Changed) Use As of SAP R/3 Enterprise Core Component 5.0, changes have been made to the FACTS II feature to reflect changes in US federal legislation. OMB Circular A-11, revised in July 2003, introduced Program Reporting Category (PRC) for reporting obligations. Treasury has decided to replace the existing Category B Detail and Category B Text fields with the PRC and PRC Description in the FACTS II Bulk File. Effects on Customizing
______________________________________________________________ SAP AG
31
Release Notes ______________________________________________________________
You need to set up the relationship between the PRC, the application of funds, and PRC text. Configure Program Reporting Category
30.3.7.2 Federal Government Report Authorization Enhancement (Changed) Use As of SAP R/3 Enterprise Core Component 5.0, the Report Authorization for Federal Government reports has been enhanced. The reports are listed in the information system section of the Federal Government (FG) menu. The general reports are enhanced. Overview of enhanced reports: -
All reports listed in the Financial Statements submenu
-
FACTS I and FACTS II trial balance reports
-
All reports listed in the Other submenu
The reports have been enhanced to include the FG authorization class CL_FMFG_IS_AUTH_CHECK. This class offers customer adjustments using the BADI FMFG_AUTH_CHECK_BADI. The FG report authorization check complies with the general FM report authorization check standards. The authorization check comes predelivered with the check against the -
Company code
-
FM area
-
FM account assignment
-
GL account
30.3.7.3 Federal Government Transaction Register Enhancement (Changed) Use As of SAP R/3 Enterprise Core Component 5.0, the Transaction Register Report for the Federal Government has been enhanced. The report includes the new fields added to the Federal Government ledger. These are as follows: -
FI Reference (commonly known as XBLNR)
-
Customer
-
Vendor
Note: For these new fields the posting configuration needs to be completed so that those fields are populated during posting. The field movement task in the federal government account
______________________________________________________________ SAP AG
32
Release Notes ______________________________________________________________
assignment cockpit needs to be highlighted to accomplish this. The transaction register report also offers a facility for displaying text descriptions to some very common fields, such as the funds, funds center, and GL account.
30.4 PSM-FA
Fund Accounting
30.4.1 Fiducary funds: Automatic transfer posting of P&L account to balance sheet account (new) Use As of SAP ECC 5.0, Public Services (EA-PS 500) you can define fund types for fiduciary-managed funds. By defining fund types for fiduciary funds, you can make sure that postings affecting net income are assigned to the corresponding fund. You can configure the system in such a way that when accounting documents, SD billing, requests and MM invoices are entered, or when HR documents are transferred, the P&L accounts are replaced automatically by balance sheets accounts. You can use Business Add-In Enhance Derivation of G/L Accounts for Fiduciary Funds (FM_GLACC_DERIVE) to enhance the derivation of balance sheet accounts with further fields and the derivation if necessary to suit your own requirements. Effects on Customizing To define fund types for fiduciary funds in the Customizing of Fund Accounting, execute IMG activity Define Fund Type for Fiduciary Funds To implement and activate the BAdI, execute IMG activity Enhance Derivation of G/L Accounts for Fiduciary Funds.
______________________________________________________________ SAP AG
33
