MD P - F. Guisolphe ð ... .fr

Oct 22, 2001 - payment procedures as well as for bank reconciliation activities and other related subjects? ... Does the CEO and/or other delegated management regularly perform random controls on Bank ... Please act consequently as.
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Marignane, 22.10.2001 P - n° 266 FG/MD

Subsidiaries & Participation Directorate

P - F. Guisolphe ð

AEC ECL HELIBRAS EMSA EC Chile ESEA EIP EC Phil. ESJ EAS ESAL ECESA/AISA EC Romania

R. Palladina E. Gaillat J. Raquin M. Karalekian JE. Drouault B. Boulnois G. Joannes G. Sales S. Ginoux A. Shaharum G. Wissmann E. Consejo / J. de Los Rios JL. Mascle

Eurocopter Group audit review on corporate risk management Dear All, in order to progress on this subject, you are requested to make a review on the following subjects and issues: Human resources Review processes involving your personnel and concerning payment authorizations to suppliers and third parties in general: -

Is segregation of duties put in place at the appropriate level (Finance and other dept.) concerning the purchasing, incoming goods, invoicing/invoices data-entry and payment procedures as well as for bank reconciliation activities and other related subjects?

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Are appropriate payment means being used for payment in order to reduce any fraud risk? Are all procedures regularly reviewed against these risks? (i.e. Bank transfers vs. Checks; Double/Triple signatures; Three or more people involved in payment procedures and control; Documents properly stamped or changed in order not to be presented for payment twice; Bank control procedures put in place for relevant amounts and/or transactions; Main cost items/transactions regularly reviewed, etc.)

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Are same and/or similar precautionary measures put in place in order to review regularly the correct filing of Tax Returns? (import V.A.T. returns for example and/or similar)

Internal control measures -

Does the CEO and/or other delegated management regularly perform random controls on Bank statements, Invoices paid, amounts outstanding and other similar issues that involve a relevant and potential risk for the company? Please act consequently as required.

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Do the external auditors perform the internal processes control procedure each year? Do the external auditors send a “management letter”, is the required work being done, is the management letter and the follow-up related documents sent in copy to P, F and D in Marignane? Are the management letter items regularly/randomly controlled by the top management of the subsidiary? Are the measures initially taken still in place?

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In case of doubt do you request an auditing mission from the mother company? Do you require/have you required further auditing to be taken place at your company and have you informed of this P, F and D? (Are you sharing this information with the mother company on a regular basis?)

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Do you assess Tax risks and IT system related risks through Tax Audits and IT Audits taking place in the scope of your regular external auditing activities? Are the mother company related dept. involved in such activities and in their regular reviews?

System related measures (IT, Quality/Organization and ERP related) -

Did a review of your technical means (IT and ERP), procedure and management handbooks reveal any inconsistency and risk for the company?

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Does the EURIS-SAP project fully cover any of these potential risks involving your ERP-tool or do you see any other risk that needs to be treated?

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Did you involve the relevant dept. at the mother company to assist you in removing these risks or system failures? Did you involve external consultants? Which actions have been taken?

You are kindly requested to report on the above mentioned issues and at the same time take immediate measures which might be necessary to enhance our corporate risk and fraud protection. On this occasion we would also like to recall the EADS accounting rules and the GAAP that you are requested to apply in full in your year-end financial statements. Thank you, please feel free to contact us in case of need for clarification.

M. Dattolo

F. Guisolphe