AFCAC/22 – WP/3

TWENTY-SECOND PLENARY SESSION (Dakar, 8 – 10 December 2010) Agenda Item 7: Adoption of the Budget for the triennium 2011 - 2013

(Presented by the Chairperson of the Ad Hoc Committee on Strategic Objectives and Budget)

SUMMARY This working paper presents the proposals of the Ad Hoc Committee of the 21st AFCAC Plenary Session, in charge of the Organizational Structure, the Work Programme, the Budget, the Business Plan and the staffing issues. A full report will be presented by the Chairperson of the Ad Hoc Committee __________________________________________________________________________________ REFERENCES Reports of the Ad Hoc Committee ICAO Budget for the triennium 2011 2013

1.

INTRODUCTION

1.1 The 21st AFCAC Plenary Session had decided to put in place an Ad hoc Committee in order to prepare the Vision and Mission Statement, the Strategic Objectives and the Budget of the triennium 2011-2013. The Committee, after considering several options regarding the scales of assessment by the International Civil Aviation Organization (ICAO), the African Union (AU), and a new system based on civil aviation data of African States decided to propose the following vision and mission statement, structure and staffing, taking into account the effective capacity of African States to honour their financial obligations to AFCAC. 1.2

Background  AFCAC Secretariat, up to 31 December 2006 has been functioning under the ICAO Administrative rules and regulations  AFCAC Secretariat, up to 31 December 2006 has been functioning under the ICAO Financial rules and regulations  AFCAC system of contributions from Member States, has been based on the ICAO System of contributions  AFCAC Secretariat staff, up to 31 December 2006 has been managed under the ICAO Staff rules

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2.

SCALES OF ASSESSMENT

4.1 It is proposed to continue with the current UN/ICAO System, taking into account that the African States will considerer ICAO and AFCAC on an equal basis. Consequently, the African States contributions to AFCAC will exactly be the ones of ICAO in US dollars

Table with the ICAO scales of assessment

African States Contributions Contributions des Etats africains

ICAO Budget Budget de l'OACI

US dollars

2011 - 2013 Nbre Member States / Etats membres 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35

AFRIQUE DU SUD ALGÉRIE ANGOLA BENIN BOTSWANA BURKINA FASO BURUNDI CAMEROUN CAP VERT COMORES CONGO COTE D'IVOIRE DJIBOUTI EGYPTE ÉRYTHRÉE ETHIOPIE GABON GAMBIE GHANA GUINÉE GUINÉE - BISSAU GUINÉE ÉQUATORIALE JAMAHIRIYA ARABE LIBYENNE KENYA LIBERIA LESOTHO MADAGASCAR MALAWI MALI MAROC MAURICE MAURITANIE MOZAMBIQUE NAMIBIE NIGER

% 0,45 0,08 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,16 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,08 0,06 0,06 0,06 0,06 0,06

2 010 343 504 61 067 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 122 135 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 61 067 45 800 45 800 45 800 45 800 45 800

% 0,42 0,11 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,17 0,06 0,08 0,06 0,06 0,06 0,06 0,06 0,06 0,09 0,06 0,06 0,06 0,06 0,06 0,06 0,10 0,06 0,06 0,06 0,06 0,06

2 011

2 012

2 013

344 501 90 226 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 139 441 49 214 65 619 49 214 49 214 49 214 49 214 49 214 49 214 73 822 49 214 49 214 49 214 49 214 49 214 49 214 82 024 49 214 49 214 49 214 49 214 49 214

353 875 92 682 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 143 235 50 554 67 405 50 554 50 554 50 554 50 554 50 554 50 554 75 830 50 554 50 554 50 554 50 554 50 554 50 554 84 256 50 554 50 554 50 554 50 554 50 554

370 742 97 099 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 150 062 52 963 70 618 52 963 52 963 52 963 52 963 52 963 52 963 79 445 52 963 52 963 52 963 52 963 52 963 52 963 88 272 52 963 52 963 52 963 52 963 52 963

2

36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53

NIGERIA OUGANDA RÉPUBLIQUE CENTRAFRICAINE R D CONGO RÉPUBLIQUE TANZANIE RWANDA SAO TOME ET PRINCIPE SENEGAL SEYCHELLES SIERRA LEONE SOMALIE SOUDAN SWAZILAND TCHAD TOGO TUNISIE ZAMBIE ZIMBABWE Total Afrique Total Monde

0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 3,71 100

45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 2 831 973 76 334 000

0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 3,79 100

49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 3 108 710 82 024 000

50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 3 193 302 84 256 000

52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 3 362 753 88 727 000

Table with the AFCAC scales of assessment

African States Contributions Contributions des Etats africains

ICAO Budget Budget de l'OACI

US dollars

2011 - 2013 Nbre Member States / Etats membres 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

AFRIQUE DU SUD ALGÉRIE ANGOLA BENIN BOTSWANA BURKINA FASO BURUNDI CAMEROUN CAP VERT COMORES CONGO COTE D'IVOIRE DJIBOUTI EGYPTE ÉRYTHRÉE ETHIOPIE GABON GAMBIE GHANA GUINÉE GUINÉE - BISSAU

2 010 343 504 61 067 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 122 135 45 800 45 800 45 800 45 800 45 800 45 800 45 800

% 0,42 0,11 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,17 0,06 0,08 0,06 0,06 0,06 0,06 0,06

2 011 344 501 90 226 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 139 441 49 214 65 619 49 214 49 214 49 214 49 214 49 214

2 012 11,08 2,90 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 4,49 1,58 2,11 1,58 1,58 1,58 1,58 1,58

353 875 92 682 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 143 235 50 554 67 405 50 554 50 554 50 554 50 554 50 554

2 013 370 742 97 099 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 150 062 52 963 70 618 52 963 52 963 52 963 52 963 52 963

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22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53

GUINÉE ÉQUATORIALE JAMAHIRIYA ARABE LIBYENNE KENYA LIBERIA LESOTHO MADAGASCAR MALAWI MALI MAROC MAURICE MAURITANIE MOZAMBIQUE NAMIBIE NIGER NIGERIA OUGANDA RÉPUBLIQUE CENTRAFRICAINE R D CONGO RÉPUBLIQUE DE TANZANIE RWANDA SAO TOME ET PRINCIPE SENEGAL SEYCHELLES SIERRA LEONE SOMALIE SOUDAN SWAZILAND TCHAD TOGO TUNISIE ZAMBIE ZIMBABWE Total Afrique

45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 61 067 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 45 800 2 831 973

0,06 0,09 0,06 0,06 0,06 0,06 0,06 0,06 0,10 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 0,06 3,79

49 214 73 822 49 214 49 214 49 214 49 214 49 214 49 214 82 024 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 49 214 3 108 710

1,58 2,37 1,58 1,58 1,58 1,58 1,58 1,58 2,64 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 1,58 100

50 554 75 830 50 554 50 554 50 554 50 554 50 554 50 554 84 256 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 50 554 3 193 302

52 963 79 445 52 963 52 963 52 963 52 963 52 963 52 963 88 272 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 52 963 3 362 753

2.2 In relation with the effective capacity of African States to honour their financial obligations to AFCAC, a percentage of collection of 85% has been adopted

Contributions

Accreditation 2011 US $ AFCAC 100% 53 States 3 108 710 AFCAC 85% 53 States 2 642 403 ICAO WACAF 24 States 2 575 000 ICAO ESAF 23 States 2 653 000 ICAO MID 29 States 2 041 000 ICAO EUR/NAT 59 States 4 049 000

2012 US $ 3 193 302 2 714 307 2 651 000 2 778 000 2 079 000 4 207 000

2013 US $ 3 362 753 2 858 340 2 964 000 2 850 000 2 137 000 4 352 000

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3.

DRAFT BUDGET

3.1 After considering the budgets of ICAO, ECAC, LACAC and ACAC, the Committee members decided to adopt the following approach with a limitation of all the staff costs (professionals and General Services) to a maximum of 40% and 60% of the budget, giving the priority to the Work Program activities 3.2 The breakdown of the figures will be submitted to you by the Chair of the Committee. Several option have been considered, in particular OPTION 1 BUDGET

2011 US $ 2 642 403

2012 US $ 2 714 307

2013 US $ 2 858 340

60%

1 585 442

1 628 584

1 715 004

40%

1 056 961

1 085 723

1 143 336

250 000 250 000

250 000 250 000

250 000 250 000

2011 US $ 2 642 403

2012 US $ 2 714 307

2013 US $ 2 858 340

40%

1 056 96 1

1 085 723

1 143 336

60%

1 585 442

1 628 584

1 715 004

250 000 250 000

250 000 250 000

250 000 250 000

TOTAL Staff Costs Staff Posts Staff Related Costs Other Costs Capital expenditures Operational Expenditures Projects (Safety -AFI CIS) * Yamoussoukro Decision African Experts, Translation, Consultancy, Outsourcing Meetings Travel on mission

AFI CIS Project: Yamoussoukro Decision

Total 1 000 000 US $, (250 000 from savings) Total 750 000 US $

OPTION 2 BUDGET TOTAL Staff Costs Staff Posts Staff Related Costs Other Costs Capital expenditures Operational Expenditures Projects (Safety -AFI CIS) * Yamoussoukro Decision African Experts, Translation, Consultancy, Outsourcing Meetings Travel on mission

AFI CIS Project: Yamoussoukro Decision

Total 1 000 000 US $, (250 000 from savings) Total 750 000 US $

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4.

PROPOSALS

Way forward After considering, the Audit reports on the financial Statements of 2007, 2008 and 2010, the provisional financial reports as at 31 July 2010, the information provided by the Secretariat on the expenses funded by the AFCAC Budget, the Ad hoc Committee recommends to the Plenary to consider in line with AFCAC procedures, rules and regulations the following:

a) AFCAC should continue with the ICAO scale of assessments and contributions b) AFCAC Budget to only support the cost of functioning of the Secretariat c) Activities of the Members of the Governing bodies, should be supported by their nominating States d) Vice-Presidents of the Regions should assist/lead the Secretariat in the collection of arrears from the members of their respective regions e) AFCAC shall welcome receiving voluntary contributions in cash and in kind, including secondment of experts f) African States with arrears in contribution: should not be eligible to be member of the AFCAC Bureau g) African States with arrears in contribution : should not be eligible to be member of the ICAO Council h) African States with arrears in contribution: should not be eligible to be member of the ICAO Air Navigation Commission

5.

ACTION BY THE PLENARY The Plenary is invited to: a) b) c) d) e) f)

g)

take note of the information provided; adopt the proposals contained in this working paper approve the adoption of the ICAO system of assessment of contribution approve the scales of assessment of AFCAC member States approve the proposed Budget for the triennium 2011 - 2013 instruct the Bureau to take all the necessary measures to ensure a more regular payment of contributions which is the only way to ensure AFCAC’s financial viability. instruct each Vice-president that they will be held responsible for the non-payment of contributions to AFCAC by a member State in their respective regions.

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